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To: All UC Flex Users

Q. What is Position Budgeting & Control and what might it mean to me?

A. Position Budgeting and Control (PBC) is the tool in UC Flex used to create salary and benefit commitments (i.e., encumbrances) in the system. These commitments become real postings in the Funds Management module and can be of three different types:

...commitments for the personnel costs associated with filled positions; this type of posting is called a Funds Commitment

...commitments for the planned personnel costs associated with vacant positions; this type of posting is called a Pre-Commitment

...commitments for planned personnel costs that are paid less than the planned compensation for the position; this type of posting is called a Funds Block

Furthermore, the first step towards implementing PBC begins this Friday evening, December 22, when the PBC tool will be initialized to automatically create salary and benefit commitments. These new commitments will be visible through reporting, i.e. GR55 report groups ZFM1, ZFM2 and ZFM3, within the Commitments column on the 4-column view and in detail within the Payroll Commitments column on the 6-column view. You will notice them on BW FM reports as well -- FM805, FM810, GM/FM845, FM850, FM851, FM852, FM853, FM854, and FM855.

The second step begins in January 2007, when position budgeting will be in place for the FY08 Budget Formulation cycle. The importance of accurate HR master data is reemphasized at this time since it only increases with new functions such as PBC. Inaccurate data will stop a payroll from running because UC Flex integrates financial and human resources records.

Your continued support of this significant effort will be greatly appreciated. As always, questions can be sent to ucflex@uc.edu.