Refer to the Terms & Conditions for current cancellation information.

2011-12 Academic Year

Prior To Occupancy

Cancellations are accepted from students who are not required by university policy to live in a residence hall or applicants who have chosen not to attend the university, but only in the event the cancellation is made in writing by the student or submitted using the link provided at the bottom of the page and sent directly to HFS in accordance with the scheduled outlined below. All cancellations are subject to the terms of the Housing Agreement. Cancellations may also be mailed to:  Office of Housing & Food Services, ATTN: Cancellations, PO BOX 210045, Cincinnati, OH 45221-0045. Cancellations sent to any other university office does not cancel the Housing Agreement. HFS strictly enforces the cancellation dates. When the cancel date is in question, the date of the postmark is used as the official date. HFS refunds the room reservation fee according to the schedule listed in section I, subsection A, of the Housing Agreement.

A change in quarter arrival does not negate the Housing Agreement, nor change the cancellation dates. The student must abide by the cancellation schedule that is in effect when the Housing Agreement is initially returned to HFS.

After Occupancy

HFS is aware that unforeseen circumstances may prevent a Resident from fulfilling the Housing Agreement, and agrees to work individually with these Residents. In these circumstances, the Resident is responsible for contacting HFS and should be prepared to discuss and document, in specific terms, their inability to fulfill the Housing Agreement. Petitions to be released from the Housing Agreement must be received in HFS by the dates specified to be considered for the following quarter: fall quarter (August 12, 2011); winter quarter (November 18, 2011); and spring quarter (February 17, 2012).  PETITIONS SUBMITTED AFTER THESE DATES WILL NOT BE CONSIDERED.  Any early release from the Housing Agreement results in a forfeiture of the $100.00 deposit.  A link to the Petition to be released for the Housing Agreement is provided below.

Contract Buyout

Residents who are not required by university policy to live in a residence hall may terminate their contracts for subsequent quarters without cause upon payment of a termination fee equal to 50% of their room rate multiplied by the number of quarters remaining on their Housing Agreement and forfeiture of their $100.00 housing deposit. 
For example:

You have a room in Turner Hall and wish to buy out for winter and spring quarters.  Your buyout costs would equal:

$2,357(room rate) X 2 (quarters remaining) X 50% =  $2,357 + forfeiture of $100.00 deposit.

You must submit your request/petition to HFS in writing/email to buy out your contract.