Software & Hardware

Who is Eligible?

The following describes who is eligible to license, buy media, install, use, or otherwise access the software included in the Campus Agreement between UC and the Microsoft Corporation:

Students:  Students must be registered UC students. Registration is verifiable through the Office of the Registrar. To receive the software available through this agreement, the registered student will be asked to provide valid identification. He or she must also read, sign, and keep a copy of the Microsoft Campus Agreement Subscription Acceptance Form for Registered UC Students. Students will own their licenses and may take the software with them only if they graduate from the University of Cincinnati. When this happens, the student will be issued a form that verifies his or her ownership of the license.

Faculty and Staff - for Use on a University-owned Computer: Current Faculty and Staff employees of the University of Cincinnati are eligible to license, buy media, install, use, or otherwise access the software included in the Campus Agreement between UC and the Microsoft Corporation. Eligibility is verifiable through the HR employee data base which is updated daily. To license the software for use in the office, employees must sign and keep a copy of the Faculty/Staff Request Form for the Licensing of Microsoft Software.

Faculty and Staff - for Work at Home Rights: To license the software for use at home, a UC employee must sign and keep a copy of the Microsoft Campus Agreement Work at Home Acceptance Form for UC Faculty and Staff. Media for home use rights is Student Media and must be purchased at the UC Bookstores. Eligibility is verifiable through the HR employee data base which is updated daily. Per Microsoft's requirement, you may use the products on a personally-owned computer at home as long as there is a copy on a university-owned computer at work that is available for your use.

Faculty and Staff: Please follow these steps to obtain a license and software (especially to exercise your home-use rights):

  1. Access, read, and print the Faculty and Staff Software Request Form.
  2. Complete and sign the form, if you understand and agree with the terms. As a faculty or staff member, you do not own a license for Microsoft software under this agreement. Your license to access, use or install the software is owned by the University of Cincinnati. But you may install and use the software on your computer at work and also on one computer at home. At the end of the contract period or when your employment at UC ends, you agree to stop using the software and to delete it from your home computer's RAM and hard disk. You also agree not to copy or transfer software.
  3. Take the signed form to the UC Bookstores. Your employment status will be verified and the form will be taken for record keeping.
  4. Purchase the media from the Bookstore.

 

Departments:  All UC departments are included in the agreement and their representatives may license, buy media, install, use, or otherwise access the software included in the Campus Agreement between UC and the Microsoft Corporation. Licensing and installation covers all UC-owned or UC-leased computers. Departmental representatives must sign the Faculty/Staff Request Form for the Licensing of Microsoft Software.

Departments are already licensed to install the software on all UC-owned or UC-leased systems. They may purchase media at the Bookstore Computer Shop. When requesting the software, please identify yourself as requesting the software for your department. This option is recommended for site coordinators, technical implementers, LAN and system administrators and others who may be installing software on workstations in their department. Such personnel are not authorized to distribute media to colleagues in their departments for home use. Home use requires the signing of the Microsoft Campus Agreement Work at Home Acceptance Form for UC Faculty and Staff.

Please view Product Use Rights and License Rights. For more information, you may want to visit the Microsoft Campus and School License Rights and Product Use Rights website.

 

Who is NOT eligible?

The following are examples of people not eligible to license, receive, buy media, or install the software.

  • Anyone enrolled exclusively in non-credit courses
  • Alumni
  • Companies, and their employees, who have been hired on a contractual basis for services on or off campus. (i.e., individuals not directly employed by University of Cincinnati).
  • Conference attendees
  • Retired Faculty and Staff
  • Visitors
  • University of Cincinnati Information Technologies
  • 400 University Hall
  • P.O. Box 210658
  • Cincinnati, OH 45221