Late Registration Policy

University of Cincinnati expects students to plan both their academic careers and financial arrangements such that they are able to register prior to the beginning of the term and pay for all classes in accordance with University deadlines.

In extreme mitigating circumstances, a late registration can be presented to the student’s faculty and college for review.

Instructions for Processing a Late Registration Add¹

Late registration adds for all sessions except for Flex will be processed online after necessary permissions have been granted. In order to be given permission to add a class after open registration has closed, please follow the instructions on the Class Permissions Procedures webpage.

For Flex sessions and Late Registration Changes², follow these instructions:

  • Print the Registration Change (Add/Drop) Form
  • Approval Signatures required: Faculty for each class, Offering College for each class, and student’s Home College
  • Email the form to the corresponding campus location:

Uptown Campus
add-drop@uc.edu

UC Blue Ash One Stop Service Center
onestop@ucblueash.edu

UC Clermont One Stop Student Services
ClermontOneStop@uc.edu

Deadlines for approval signature requirements vary based on the length of the term.

  1. All adds can be processed online with permission except for time conflicts. For adds with a time conflict, follow Flex session instructions.
  2. Late Registration Changes include the following items: credit hour changes for a currently enrolled class, section changes, and career changes.

Late Registration Fee

Effective Summer Semester 2018, a $25 per-class late registration fee will be assessed for each registration occuring after the last day to drop classes for the full semester (i.e., after day 16), and after the last day to drop classes for each session within the semester.

For the specific per-semester and/or per-session date when the fee will be applied, check the Dates and Deadlines Calendars.

Note: prior to Fall Semester 2016, a $25 late registration fee was assessed for class registration that occurred between day one and day fifteen of the term, and a $150 late registration fee for registration that occurred after day fifteen. These previous $25 and $150 late registration fees were placed on hiatus with the Fall Semester 2016 to allow students time to become familiar with the then-new Catalyst class registration system.

Tuition Overload

Courses withdrawn after the 100% refund period of the term are still counted towards billable hours; no refund will be issued. Students are responsible for making any desired course adjustments prior to the published enrollment deadlines.

A student dropping a class from one of the shortened semester sessions should consult the appropriate academic calendar for specific dates as the refund period is shorter in proportion to the full term schedule.

W grades count towards billable hours, thus adding new courses could result in a tuition overload fee.

Before adding additional hours, be sure to review ‘My Grades’ in Catalyst to calculate the total number of hours you will have for the semester, including the course(s) from which you have withdrawn. In most cases, increasing your hours to 19 credit hours and above is considered overload and will result in an additional per credit hour rate.

Example: Bobby Bearcat is enrolled in 16 credit hours then withdraws from a course after the 100% refund period of the semester; his credit hours will remain at 16 billable credits. Bobby then decides to add another three credit hour course that will increase his enrollment to 19 credit hours and cause a tuition overload charge of one credit hour to be added to his semester bill.

Credit Hour Status

Undergraduate

Part–Time

1–11 credit hours

Full–Time

12–18 credit hours

Graduate

Part–Time

1–9 credit hours

Full–Time

10–18 credit hours

Professional MD

Part–Time

1–23 credit hours

Full–Time

24+ credit hours

Professional JD

Part–Time

1–11 credit hours

Full–Time

12–18 credit hours

Full-time is flat semester rate for 12–18 hours for undergraduates and Law students, 10–18 for graduate and PharmD, and 24 or more hours in the MD program.

These specific programs are allowed a higher maximum unit threshold.