Tutor Resources

Included here is valuable information for current and prospective tutors. If you are a current tutor, do not hesitate to ask questions if you are unsure about anything at any time by contacting BearcatBuddies@uc.edu or calling the Center for Community Engagement at 513-556-1559.

Tutoring Sessions: Days & Times

Bearcat Buddies Fall 2021 tutoring session are listed in this Excel Online document

2020-2021 Cincinnati Public Schools Calendar

For planning purposes, you can take a look at the Cincinnati Public Schools calendar, which differs from UC's school calendar. CPS often has holidays on Mondays, so take that into consideration if you are a Monday tutor.

Important Dates for 2022


  • January 6: Deadline to apply for Lead Tutor program
  • January 10 - 14: Lead Tutor Training
  • January 14: Last day to register for a tutoring session
  • January 18 - 21: General Tutor Trainng
  • January 25 - 28: Frist week of tutoring!


  • March 14 - 18: No tutoring, UC Spring Break


  • April 22: Last day of tuoring


All Bearcat Buddies must attend training before they begin tutoring. Most tutors will also recieve additional information, on-site orientation, and training during their first tutoring session. All tutors are required to complete general training requirements and may also be required to attend a team training session led by their Lead Tutor.

If you are new to Bearcat Buddies, you must complete the trainng modules as soon as possible. New tutors can receive 3 service hours for completing these modules by responding to THIS NEED and following the steps listed. Quizzes referred to in the videos are not required for Bearcat Buddies at this time. Save your EduRisk certificates so you can submit them HERE. You can access the training modules via the links below:

  1. Training Module 1: Video | Slides | EduRisk Information
  2. Training Module 2: Video | Slides
  3. Training Module 3: Video | Slides

Policies & Paperwork

Every tutor must complete a background check prior to tutoring. Every tutor must complete a volunteer agreement each semester. Volunteer agreements are completed during the registration process. For reference, active and perspective tutors can view a copy of the volunteer agreement here: Bearcat Buddies Agreement

Background Checks
All tutors are required to complete a local background check this semester. Background check forms will be distributed to all tutors. If you have previously completed a background check that is valid through the remainder of the Fall Semester, you may be excused from completing a background check.

Community Service Hours

Tutors receive 0.5 - 1.7 hours of off-campus community service credit for most tutoring sessions unless otherwise indicated. Most semesters will include at least 10 sessions, but holidays and other calendar irregularities may decrease the number of possible sessions.

The CCE will track service hours throughout the semester via volunteer.uc.edu. Program staff will award your hours throughout the semester, there is no need to submit your own hours for Bearcat Buddies weekly tutoring sessions. These hours will be submitted electronically to the Scholarship and New Student Financial Aid Center and Ethnic Programs and Services offices. Students with the Cincinnatus, Darwin T. Turner, UC Global, and Outreach scholarships will have their hours reported on their behalf. Students with other scholarships and course requirements should contact BearcatBuddies@uc.edu to make arrangements for any other reporting verification they may need.

Please note that should any of the items in the Bearcat Buddies Volunteer Agreement and Expectations policy document be violated, the CCE will not award community service hours. Appeals to the implementation of this policy will be considered on a case by case basis by the program support staff.

What to Expect

  • All tutoring during the Fall 2021 Semester is in-person
  • Most tutors' first visit to their school will include an overview of the tutoring program in that school. This will help you get a feel for your tutoring assignment, the school, the students, and make a connection to the GRAD Cincinnati staff person or other program support staff in your building who can answer any questions you may have.
  • Most tutors' first session will also involve a brief orientation to the school building.
  • Your first full tutoring session will most likely be on your second visit to your school. This first tutoring session will involve getting to know your student, building a relationship, and setting mutual expectations (rules). Take a look at the First Session Checklist for details.

Tutor Tracking System

As noted in the volunteer agreement and expectations policy document, tutors may be asked to complete tutoring logs or other assessment tools. During face-to-face tutoring, paper tutoring logs are kept in the school for the benefit of the immediate school faculty, staff, and specialists. During virtual tutoring, please follow the protocols outlined by your school representative and Lead Tutor regarding tracking.

Snow Days & Road Conditions

Although tutoring is virtual, tutoring sessions may be canceled due to road conditions. While we hope unforeseen cancellations are minimized, sessions may be canceled in the interest of safety for students who may still be expected to travel to and from school buildings. Please check local news sources for information regarding school closings and delays.

  • If Cincinnati Public Schools are closed, tutoring will be canceled.
  • If the University of Cincinnati is closed, tutoring will be canceled.
  • If Cincinnati Public Schools are on a delay, tutoring will be canceled.

Focus Groups

Cincinnati Public Schools close for spring break, typically the week after UC's spring break. Instead of tuturing that week, Bearcat Buddies tutors will be asked to participate in a focus group or otherwise provide feedback. When possible, tutors will meet at the CCE during their regularly scheduled tutoring time to engage in conversations about their service experience and consider how they can improve the program and increase the collective impact on the community. During virtual tutoring, alternative arrangements will be made.