Tutor Resources

Included here is valuable information for current and prospective tutors. If you are a current tutor, do not hesitate to ask questions if you are unsure about anything at any time by contacting BearcatBuddies@uc.edu or calling the Center for Community Engagement at 513-556-1559.

Tutoring Sessions: Days & Times

Bearcat Buddies Fall 2020 tutoring session are listed in this Excel Online document

2020-2021 Cincinnati Public Schools Calendar

For planning purposes, you can take a look at the Cincinnati Public Schools calendar, which differs from UC's school calendar. CPS often has holidays on Mondays, so take that into consideration if you are a Monday tutor.

Important Dates 2020


  • Monday, January 4: CPS Classes Begin
  • Monday, January 11: UC Classes Begin
  • Monday, January 18: Martin Luther King Jr. Day
  • Wednesday, January 20: First Lead Tutor Meeting
  • Week of January 25: Lead Tutors Meet with Tutoring Teams 


  • Week of February 1: First Week of Tutoring
  • Wednesday, February 3: Lead Tutor Meeting
  • Monday, February 8: CPS Conference Day – CPS Schools Closed/No Tutoring
  • Monday February 15: Presidents’ Day – CPS Schools Closed/No Tutoring
  • Wednesday, February 17: Lead Tutor Meeting
  • Tuesday, February 16, 2021: UC Reading Day


  • Wednesday, March 3: Lead Tutor Meeting
  • Monday, March 8: CPS Professional Development Day – CPS Schools Closed/No Tutoring
  • Wednesday, March 17: Lead Tutor Meeting
  • March 22 – 29: CPS Spring Break – No Tutoring
  • Wednesday, March 31: Lead Tutor Meeting
  • Wednesday, March 24, 2021: UC Reading Day


  • Monday, April 5: CPS Conference Day – CPS Schools Closed/No Tutoring
  • Wednesday, April 14: Lead Tutor Meeting
  • Tuesday, April 27: UC Semester Ends


All Bearcat Buddies must attend training before they begin tutoring. Most tutors will also recieve additional information, on-site orientation, and training during their first tutoring session. All tutors are required to complete general training requirements and may also be required to attend a team training session led by their Lead Tutor.

There are three required training modules for all tutors beginning Fall Semester 2020. You can access them via the links below:

Policies & Paperwork

Every tutor must complete a background check prior to tutoring. Every tutor must complete a volunteer agreement each semester. Volunteer agreements are completed during the registration process, and will also be made avialable during training sessions. Information about completing a an online background check through our partner, Sterling Volunteers, will be sent via email to registered tutors.

For reference, active and perspective tutors can view a copy of the volunteer agreement below:

Bearcat Buddies Agreement

Community Service Hours

Tutors receive 1.5 hours of off-campus community service credit for most tutoring sessions unless otherwise indicated. Most semesters will include 12 sessions, but holidays and other calendar irregularities may decrease the number of possible sessions.

The CCE will track service hours throughout the semester via volunteer.uc.edu. These hours will be submitted electronically to the Scholarship and New Student Financial Aid Center and Ethnic Programs and Services offices. Students with the Cincinnatus, Darwin T. Turner, UC Global, and Outreach scholarships will have their hours reported on their behalf. Students with other scholarships and course requirements should contact BearcatBuddies@uc.edu to make arrangements for any other reporting verification they may need.

Please note that should any of the items in the Bearcat Buddies Volunteer Agreement and Expectations policy document be violated, the CCE will not award community service hours. Appeals to the implementation of this policy will be considered on a case by case basis by the program support staff.

Tutor Tracking System

As noted in the volunteer agreement and expectations policy document, all tutors must complete both an online and paper tutoring log. During face-to-face tutoring, paper tutoring logs are kept in the school for the benefit of the immediate school faculty, staff, and specialists. The online tutoring log is for the benefit of the Cincinnati Public School district.

Paper logs are available in the schools. Access the online tutoring log at www.cpstutoring.org and contact BearcatBuddies@uc.edu for troubleshooting assistance.

What to Expect

  • Most tutors' first visit to their school will include an overview of the tutoring program in that school. This will help you get a feel for your tutoring assignment, the school, the students, and make a connection to the GRAD Cincinnati staff person or other program support staff in your building, who can answer any questions or concerns you may have.
  • Most tutors' first session will also involve a brief orientation to the school building.
  • Your first full tutoring session will most likely be on your second visit to your school. This first tutoring session will involve getting to know your student, building a relationship, and setting mutual expectations (rules). Take a look at the First Session Checklist on this page for details.

Snow Days & Road Conditions

Although tutoring is virtual, tutoring sessions may be canceled due to road conditions. While we hope unforeseen cancellations are minimized, sessions may be canceled in the interest of safety. Please check local news sources for information regarding school closings and delays.

  • If Cincinnati Public Schools are closed, tutoring will be canceled.
  • If the University of Cincinnati is closed, tutoring will be canceled.
  • If Cincinnati Public Schools are on a delay, tutoring will be canceled.

Focus Groups

Cincinnati Public Schools close for spring break, typically the week after UC's spring break. Instead of tuturing that week, Bearcat Buddies tutors will meet at the CCE during their regularly scheduled tutoring time to engage in conversations about their service experience and consider how they can improve the program and increase the collective impact on the community.