Grad & Family Spring Semester Welcome

We look forward to meeting our incoming tenants and welcome our returning tenants back for the spring semester.

As you know, President Pinto sent a message to the University on December 3, outlining new protocols for COVID-19 testing. Review the latest about spring, including expectations for graduate housing tenants on the Grad & Family home page.

Please review the information below carefully and refer back to it regularly. The following items are subject to change based on local or University response to COVID-19 and will be updated as needed:

  • Students Traveling Internationally or Arriving from Travel Advisory States
  • Testing (any category)
  • Quarantine Expectations
  • COVID-19 Safety Protocols and Resources
Contact our office if you have any questions.

University offices will be closed for winter season days and University holidays between December 24-January 3. Please refer to the following offices or people if you need assistance:

 Contact Information for Winter Season Days and Holidays
Concern Complex
Who To Contact
Instructions
COVID quarantine questions
Bellevue Gardens, graduate housing University Health Services (UHS) Email COVID watch
COVID test scheduling due to travel Bellevue Gardens, graduate housing
UHS Testing Services Contact UHS to schedule a test
COVID test scheduling for return to campus Bellevue Gardens University Housing Log in to StarRez Housing portal on or after Dec. 17
COVID registration due to travel or symptoms
Bellevue Gardens, graduate housing UHS Use UC COVID check app or email COVID watch
Maintenance requests Bellevue Gardens UCPD Dispatch Call 513-556-1111
Maintenance requests Graduate Housing
Uptown Rentals Office Call 513-861-9394, follow prompts
Arriving after hours, questions about complex Deckebach
Resident Apartment Manager (RAM) Call 513-278-3604
Arriving after hours, questions about complex
Senator Place RAM Call 513-666-1568

If you are traveling from a state with a positivity rate of 15% or higher, you will be required to self-quarantine there for 10 days prior to arrival to campus.

Students traveling internationally should follow the latest Center for Disease Control and Prevention (CDC) guidelines in addition to UC protocols.  UC will continue to require quarantine of all international travelers, regardless of country of origin. This includes students traveling from a level 1 country.

Students traveling from travel advisory states or internationally are required to register with the University via the UC COVID Check app  (or to contact COVIDWatch if app does not work) prior to travel. University Health Services (UHS) will contact you regarding your quarantine.

If you are arriving to your apartment from a travel advisory state or internationally and complete a COVID test more than 7 days before the start of classes, you will be required to complete a second COVID test. The first test satisfies CDC quarantine and travel recommendations, while the second fulfills the return to campus protocol. Contact University Health Services for scheduling testing for arrivals prior to January 4.

Note the following quarantine expectations:

  • All students traveling from travel advisory states or internationally are required to register with the University via the UC COVID Check app  or to contact COVIDWatch if app does not work. Include the following information when registering: name, address, date of arrival, whether you have roommates and if there are shared bedrooms in your unit.
  • Tenants living by themselves can quarantine in their own apartments.
  • Tenants living in their own bedrooms in a shared apartments can quarantine in their own bedrooms. They are required to wear masks and follow enhanced social distancing protocols.
  • Tenants sharing bedrooms are not permitted to quarantine in their apartments. They will be required to quarantine in another location and will be assigned to a temporary space Schneider Hall if quarantine accommodations are necessary. These students will receive separate check-in instructions.
  • Tenants who are quarantining are required to take a COVID test on the fifth day of their stay or the next weekday. Contact University Health Services (UHS) to schedule a test.
  • Review the testing and move-in process details below. Students who opt not to be tested at this time will be quarantined for 10 days, with release on the 11th day.
Contact COVIDWatch if you have questions about quarantine.

If you are arriving to your apartment from a travel advisory state or internationally and complete a COVID test more than 7 days before the start of classes, you will be required to complete a second COVID test. The first test satisfies CDC quarantine and travel recommendations, while the second fulfills the return to campus protocol. Contact University Health Services for scheduling testing for arrivals prior to January 4.

Students arriving after January 4 will be able to meet travel and return to campus requirements with one test. Beginning Thursday, Dec. 17, all students living in University Housing will be able to make an appointment for testing through the housing portal to fulfill the return to campus testing requirements. These tests will take place between January 6-24.

Testing for symptomatic or exposed students is available at UHS Testing Center (Uptown West Campus) or UC Health Uptown East Campus. This testing is available by appointment only by calling (513) 556-2564. 

Voluntary mitigation testing is available to faculty, staff, students and is offered by Hamilton County Test and Protect on both the Uptown West Campus (Monday afternoons) and Uptown East Campus (Wednesday mornings) in December. See details on hours and locations.

All students will begin Spring Semester with a UC COVID Check App “Yellow Pass.”  On January 5 when the COVID Check App status of all UC students  turns "Yellow," it will signify limited access to campus facilities until students complete (and receive results from) the free, fast Return to Campus COVID-19 testing to be offered on campus January 6-24 (except Martin Lurther King Jr. Holiday on Jan. 18).

All students residing in University Housing will be required to complete an on-campus COVID-19 test for the Spring Semester. Unless a student receives an exemption from required move-back testing, failure to obtain a test will result in a range of consequences, including a directive to quarantine until testing is completed.

 Students will be required to participate in enhanced social distancing within their apartments until their test results are back. Test results will be back within 48-72 hours.

Enhanced social distancing means that students will be able to leave their rooms only as needed to obtain carry-out food, use the common-area use restroom facilities or other essential purposes, e.g., obtain medicine, go for a doctor’s appointment, etc. Students should not have guests in their rooms while awaiting their test results.

Students receiving negative test results will be notified via their UC email.

Students receiving a positive test result will be contacted via phone and moved into isolation. Contract tracing processes will then be followed.

Throughout the Spring Semester, students will be selected for required testing as a measure to maintain the safety of the campus community. Please review what to expect and exemption protocol in detail on the Testing page.

If you develop COVID-19 symptoms or have a known exposure to infected individuals, you may call 513-556-2564 for an appointment at University Health Services Testing Center.

All students residing in University Housing will be required to complete an on-campus COVID-19 test upon their return to campus for the Spring Semester. Unless a student receives an exemption from required move-back testing, failure to obtain a test will result in a range of consequences, including a directive to quarantine until testing is completed. 

All UC’s safety measures and protocols, including those related to facial coverings and social distancing, apply to the graduate housing complex. Complete the following steps to prepare yourself for UC daily life:

The start date noted in your Sublease is the day you can first pick up your key and access your apartment.  Keys are picked up at Uptown Rentals that is located at 2718 Vine Street.  Keys can be picked up during the following hours of operation:

  • Monday-Thursday: 9 a.m.-6 p.m.
  • Friday: 9 a.m.-5 p.m.
  • Saturday: 10 a.m.-4 p.m.
  • Sunday: 12-4 p.m.

Keys will not be available for pick-up on the following dates due to Uptown Rentals office closures: December 24-December 26, December 31 and January 1. You will not be able to move in on one of these dates.

You can pick up keys for your roommates.  

You’ll receive separate instructions for picking up keys if you are required to quarantine at Schneider Hall.

Email our office by December 23 (or immediately if move-in date is before that) with the approximate time and date of your arrival if you are not able to pick up your keys during Uptown Rentals’ business hours. We will notify the Resident Apartment Manager (RAM) so they are ready for you. Take the following steps to get after hours access to your apartment:

  • Contact your roommate if they are already staying in the apartment so they can give you access.
  • Make arrangements with your phone company so you can make US phone calls upon arrival.
  • Call the Resident Apartment Manager (RAM) on duty at 513-318-9256 (Deckebach) or 513-666-1568 (Senator Place) when you arrive at the complex to get access to your apartment. Note that there is no office at either complex so you will not be able to reach a RAM unless you call.
  • Keys can be picked up the next day at the Uptown Rentals office.
  • Students who are quarantining in Schneider Hall will receive separate instructions for key pick-up and check-in.

In addition to the CDC guidelines, use the following steps to protect yourself and others from COVID-19 when moving:

  • Maintain social/physical distancing as much as possible during the unpacking and move-in processes.
  • Practice good hygiene—cover coughs, wash hands frequently and do not touch your face.
  • Wear a cloth face mask.
  • Do not let people who are sick help you move.
  • Clean frequently touched surfaces which could harbor the coronavirus that causes COVID-19.
Keep your apartment and belongings safe:
 
  • Unprop doors.
  • Keep your apartment doors and windows locked at all times.  Close the blinds in the evening or when no one is in the apartment. 
  • Secure valuables, money and documents in a locked place.

The internet passwords for each complex are noted below. XX refers to your unit number.

Deckebach
Username: see router
Password: see router

Senator Place
Username: unitXX
Password: senatorXX

Inspect your room thoroughly upon arrival. Call Uptown Rentals at 513-861-9394 to submit maintenance requests for issues that need to be addressed. Submit your room condition report, noting the condition of the apartment and appliances. 

You will be sent the instructions for paying rent for January by December 21. Prorated December charges will be included. Rent is due by the first day of each month.

You are STRONGLY encouraged, though not required, to obtain renter’s insurance. Uptown Rentals and the University of Cincinnati is not responsible for the damage or theft of your personal property. GradGuard is one company that provides both renters and tuition insurance.  Participation is not endorsed by the University of Cincinnati.

All UC-owned and leased properties are considered tobacco free.  This includes graduate housing.

Smoking and tobacco use, including chewing tobacco and electronic cigarettes, are prohibited by students, staff, faculty, visitors, vendors and contractors. Tobacco use is banned in all apartments, balconies, hallways, laundry rooms, parking lots, elevators and inside vehicles on the premises.

Anyone wishing to use tobacco needs to move to the area outside the complex perimeters using appropriate social distancing.

There are two Resident Apartment Managers (RAMs) living on-site in Senator Place and two at Deckebach to assist graduate housing tenants with the transition to the University, city and graduate school as well as to serve as a resource. They are graduate students who are dedicated to making our complexes a welcoming place for graduate students. They participate in an on-call duty system and can be contacted after 5 p.m. on weekdays and all day on weekends, winter season days and University holidays.

DECKEBACH RAMs (513-278-3604)
Kiersten Edwards
Carsyn Endres

SENATOR PLACE RAMs (513-666-1568)
Akhila Dandamudi
Vineet Garlapalli