Registrar Glossary



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Catalyst Glossary - Registrar (Student Records) Terms


Academic Career - Represents a body of work undertaken with a specific academic objective in mind and contains characteristics of students, courses and terms. For courses, careers are used to distinguish undergraduate from graduate course levels. UC has four academic careers: (undergraduate, graduate, law and medicine). Depending on the Academic Career, applicants are eligible for specific Academic Programs, Plans and Sub-Plans that fall underneath the career. (UniverSIS equivalent: Credit Level)

Academic Institution - An individual university or college, working with the same course catalog and showing on the same transcript. UC is one academic institution, referred to as UCINN.

Academic Group (“group level” Academic Organization) - The highest level within an academic institution offering courses; the Group is the entity that offers the course. (UniverSIS equivalent: College)

Academic Interest - A subject area in which a prospect or applicant has indicated interest.

Academic Organization - For data entry, the UC college is what is entered in the Academic Organization field. In this context, you can think of the Academic Organization as the administrative unit that manages courses offered within a specific academic subject.

Academic Plan - An area of study within a Career/Program resulting in awards that are directly associated with the Plan. (UniverSIS equivalent: For undergraduates, this is the major, minor and/or certificate. For graduates, this is the program or certificate)

Academic Program - An academic entity to which a student applies, is accepted, and from which the student graduates. Programs drive business rules and allow for differentiation between admission rules, graduation processing, academic level/load rules, enrollment rules, financial aid eligibility and disbursement rules and priority rules for students in multiple programs. (UniverSIS equivalent: 15BA)

Academic Requirements - Graduation rules that the student must follow to successfully complete their academic objectives. (UniverSIS equivalent: Degree Audit)

Academic Structure - The group of setup tables in the PeopleSoft system that defines your institution to the PeopleSoft Student Administration system. It is the foundation for all components of the system, representing the institution's physical and logical academic structure.

Action Reason - Used in conjunction with a Program Action to indicate why a particular program action was taken or offer a further description of the program action. (UniverSIS equivalent: Program status)

Activate - A student is ready to either enroll in a term or be evaluated for transfer credit.

Associated Class - Linking class sections that constitute a single course offering. For example, you can gather a certain number of lecture, lab and discussion sections into one associated class number to indicate that the three components are related to one another.

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Campus - Defined within an institution as where the academic groups manage their courses. It also refers to the place where students can receive a full complement of services. (UniverSIS equivalent: Uptown Campus)

Campus ID - Unique student identifier by which a student's record is accessed. (UniverSIS equivalent: UCID or M number).

Campus Location - See Campus.

Career - See Academic Career.

Career/Program/Plan Stack (Also known as CPP Stack) - A combination of a student's academic career, academic program and academic plan. A student will need to have an available career/program/plan stack in Catalyst to be eligible to enroll in a term.

Catalog Number (4 digits) - Number assigned to a course that appears in the Course Catalog. This number is typed in. For instance, for Math 1101, the number “1101” is the Catalog Number.

Class - Specific instances of the time, place and term of a course. Students enroll in classes. Grades are based on classes.

Class Number (5 digits) - Unique number assigned to a class. A class is a specific instance of the time, place and term of a course. (UniverSIS equivalent: Call Number)

Component - The course component indicates the type of course being offered. For example: Lecture, laboratory, seminar, etc.

Concentration - See Sub-Plan.

Course - Record in the PeopleSoft system representing the instruction students receive on a subject at an academic institution; shows what is being taught, the structure for reporting and credit awarded for successful study.

Course Attributes - Used to identify selected nuances to the manner in which the course may be offered that may or may not appear on the academic transcript. We will continue to support the traditional definition of Course Attributes as well as applying new usages for this field.

Course/Class Component - Format and location type of the course, such as lecture, lab, or seminar.

Course ID (6 digits) - Permanent, unique number assigned automatically to each course as it is created in the PeopleSoft Course Catalog. This number is not typed in. This six-digit Course ID is attached to a course when the course is created, and this same Course ID stays attached to that course forever.

Course Number - See Catalog Number.

Course Offering Nbr - Each college at UC will have their own offering of a course if the course is shared across colleges. For example, Offering Nbr 15 will always be for courses that are offered by the College of Arts and Sciences. Course Offering Nbr appears on the pages when you are searching for classes to create sections.

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Effective Date - Catalyst uses effective dating to retain historical data, view data changes over time and store future data. It enables us to maintain and view a complete chronological record of historical, current and future data. Not all data in Catalyst is effective dated.

EMPLID - Unique identifier for each person entered into Campus Solutions. (UniverSIS equivalent: Person ID or GQL Foreign Key)

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Major - See Academic Plan.

Meeting - An individual session within a single event.

Meeting Template - Represents all of the meetings that could be used when planning a specific event with the attached event type. The meeting templates specify details about the meeting, such as the meeting type.

Minor - See Academic Plan.

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Plan - See Academic Plan.

Program - See Academic Program.

Program Action - A change to an applicant’s program data indicating the applicant’s status in the application process (e.g., Application or Admit). Used in conjunction with an Action Reason.

Program/Plan Stack (Also known as PP Stack) - A combination of a student's academic program and academic plan. Just like a student needs to be in a program with a major in UniverSIS, a student will need to have an available program/plan stack in Catalyst to be eligible to enroll in a term. (UniverSIS equivalent: The combination of academic program and major, e.g. 15-BS-BIOL)

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Requirement Group - The Catalyst structure to setup and use for enrollment requirements. A requirement group can consist of any number of variables available in the system to define requirements or requisites. These variables include courses, student academic levels (freshman, sophomore, etc.), student academic programs (15ASC, 15BAC, etc.), student academic plans (CHEM-BS, etc.) and many more.

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Section Type - See Course/Class Component.

Self-Service - Self-Service applications provide an easy-to-use interface to UC’s administrative and academic database systems. Self-Service applications are designed for a wide range of users, such as instructors, advisors, faculty, staff, students, parents and alumni. In this context, if an application is defined as Self-Service, it is intuitive to use, it provides access to data through a commonly-used interface, such as a web browser, and it does not require the user to install additional software.

Service Impact - An action triggered by a Service Indicator. For example, a Service Indicator that reflects non-payment of account balances by a student may result in a Service Impact that prohibits registration for classes. (UniverSIS equivalent: The result of a Service Block)

Session (also Term Session) - A time period within a term designed to support the various enrollment periods within a term. Each session has distinct beginning and ending dates to drive selected key processing activities such as early registration, drop/add and grading periods. (UniverSIS equivalent: 14FS.E for Second Half Semester for Fall 2014)

Student Groups - Track student membership in various groups for reporting, fee calculation or degree progress assessment. Catalyst allows administrators to track groups within an academic institution, so students of any program or career can be associated with the same group.

Student Records - PeopleSoft’s Campus Solutions Registration and Records module.

Subcode - See Item Type.

Subject - The area of study in which courses are offered by Academic Organizations. Sometimes it is the same as the Academic Organization (Department, course entry view) and sometimes it is different. For instance, the Department of Math (Organization) offers Math (Subject) courses, but the Department of Romance Studies (Organization) offers French (Subject) courses. (UniverSIS equivalent: Discipline)

Sub-Plan - An area of further specialized studies directly within an academic plan. Sub-plans must be tied to Plans. (UniverSIS equivalent: Concentration/Specialization)

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Term - A period of time containing sessions for enrollment, fees for billing, and academic statistics for students and the institution. It is usually equivalent to a semester or quarter. In Catalyst, sessions are time elements that subdivide a term into multiple time periods during which classes are offered. (UniverSIS equivalent: 14FS to represent 2014 Fall Semester)

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University - See Academic Institution.

Unit - The course credit a student earns for completing a class. (UniverSIS equivalent: Credit hour)

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