COVID-19 Updates: uc.edu/publichealth
What are the computer system requirements for the online courses?
- Adobe Flash Player must be installed to access the courses. To download a free version of Adobe Flash Player, click here.
- Please do not use Internet Explorer.
- Be sure to disable (turn off) your pop-up blocker before starting the course.
What are the recommended browsers for the Radius admissions and recruiting tool?
- The latest version of Firefox (preferred)
- The latest version of Chrome
- The latest version of Safari
What are the recommended browsers for Catalyst?
- The latest version of Firefox (preferred)
- The latest version of Chrome
- The latest version of Safari
When trying to print a class roster, I only see the first page of students. How can I print a full roster?
Be sure to use Google Chrome or Firefox when you log into https://catalyst.uc.edu and make sure your pop up blockers are turned off for uc.edu websites.
Using Chrome, click on the Printer Friendly Link to display the entire roster then click and drag your mouse down from the top - highlighting everything on the page. Right click, and click print. The whole roster should appear on your print.
Using Firefox, click on the Printer Friendly Link to display the entire roster then click and drag your mouse down from the top - highlighting everything on the page. After everyone’s selected, right click your mouse and click "This Frame," then "Print Frame."
Academic Advising Expand
How do you know who you are selecting when choosing an advisor for the Student Advisor table?
You can search on variables such as ID (Catalyst ID), Campus ID (M#), Last Name, First Name and the information will be returned accordingly.
I’m on the Service Indicators page and I can’t see the “Release” button. What do I do?
Hit OK to go out to the General Info tab of the Advisor Center. When you access the Service Indicator again, you will see the Release button if you have security access to remove that particular Service Indicator.
How do you remove someone from a student group?
To keep the history, add a new effective dated row, mark it as inactive and make sure to save.
For step-by-step directions take a look at the Removing a Student from a Student Group work instruction.
What does the “Action Date” refer to on a student’s CPP Stack (career/program/plan) on the Academics tab in the Advisor Center?
The action date refers to when the Program Action field was entered/changed.
Why could there be a discrepancy between the Effective Date and the Program Action date?
This could be due to converted data and/or a program/plan took effect after the action date was entered.
What’s the difference between Approved and Awarded for Degree Checkout Status?
The value of Approved is populated automatically when the corresponding program action is set to “Completion of Program." There is another process that updates all the Approved statuses to Awarded at the appropriate time.
When reviewing a Student’s Term Summary, on the Enrollment Limit Tab what do the unit field boxes control?
The Max and Min total units are the only variables that you will want to use on this page. Max No GPA and Max Audit do not control anything. However if you change the Max Total Units please make sure that the Max No GPA and Max Audit fields all have the same value.
Can I assign a student specific class permission to an overall course?
No you will have to assign the student’s permission to all sections of that course if they do not know the specific section.
I’ve noticed when the system wants me to search for a student or Advisor some search criteria pages ask for either an EMPL ID or ID. Is this referring to the Catalyst ID?
Yes EMPL ID and ID fields on the search criteria pages are referring to the Catalyst ID. Remember if you do not know the Catalyst ID of a student or advisor then you can search based on the Campus ID (M#).
Where can I see if a student is part of an Advising PASLA(s)?
Advising PASLA will now be controlled by the student group functionality.
Will advisors be able to manage student groups or will it have to go to central team/encoders?
Advisors will be able to manage student groups depending on your security role.
Mass assign or release for Fall 2016 Service Indicators
The current process for the Fall 2016 semester is temporary. Moving forward, advising offices will be able to run queries from CaRT to:
- Identify which population the Service Indicators should be placed on; and
- View all of the students who still have the Service Indicator
I have a students in Pre-matriculate/DEIN status, how can I add an advising note to that particular student?
Students who have confirmed but are not yet matriculated into their CPP stack in Catalyst present a new concept to us. In order to add an advising note to students in this situation, advisors will need to go through the following breadcrumb: Main Menu > Campus Solutions > Academic Advisement >Student Advisement > Advising Notes
Once on the Advising Note page select the “Add a new value” tab. Add an advising note as usual and select yourself as “Assigned To.”
I have a students in Pre-matriculate/DEIN status, how can I add myself with the student?
In order to add a student-advisor association, advisors will have to go to the Program Plan stack by using the following breadcrumbs: Main Menu> Campus Solutions>Records and Enrollment> Career and Program Information > Student Program/Plan)
Once you have searched for your student, locate their program to see when it becomes active and use that date to enter on the Student Advisor table as the effective date.
Where can I find Transfer GPA Hours and Quality Points?
This will be housed under the “Related Content” link on the External Education page. The information for students who were converted from Universis will live there until August and then be converted over. New students/new applications data coming from Radius will already be coming over to Catalyst.
While viewing student notes I am not able to view the notes in chronological order. Why is that?
This is a known issue that is currently in the process of being fixed.
I am having an issue with names on student notes.
This is a known issue. It is populating the first ‘name type’ in alphabetical in one of the fields in the Self Service view. For example, “Maiden” would populate instead of “Preferred” because M comes before P.
In the table view of the advisor notes (Main Menu> Campus Solutions> Academic Advisement> Student Advisement> Advising Notes), any name changes will cause the note to display multiple times. This does not mean the note exists more than once.
I am either missing students or shouldn’t be associated with particular students on My Advisees. Why is that?
An error occurred in this conversion and is currently getting resolved.
I am trying to add another course directive degree audit exception on a student’s degree audit report and keep receiving the following message below. I’ve already created a similar exception on the same requirement/requirement line without any issues. Why is it not working now?
The system is informing you that an exception already exists in a student’s degree audit on that requirement level or requirement line level. Instead of creating a brand new exception, you will add another transaction on the existing exception that will be stated in your error message.
1. To add a new transaction to an existing degree audit exception, take note of the existing override exception number that was provided in the error message (For example, the example error message shows an existing override exception 000000033.)
2. Follow this breadcrumb: Main Menu > Campus Solutions > Academic Advising > Authorize Student Exceptions
3. Under the Find an Existing Value tab, complete the following fields
Advisement Override: The existing override exception number you noted from the error message you received
Selection Code: Select student
Selection Data: Enter the student’s catalyst ID
Operation Code: Enter the value Course Directive
4. Click Search. You will brought into the exceptions overview page.
5. Click the create exception hyperlink. You will be directed to the create exception page where you will find the existing exception assigned to the requirement or requirement line. To add another exception, click the plus symbol to add a new row.
6. Search for the course that you will be adding or forcing. Then click Save. You should not receive the error message you saw earlier.
7. Run the student’s degree audit report and you will see both degree audit exceptions.
While viewing a student’s degree audit I see TXX in a grading column. What does this value mean?
TXX is a grade assigned to non-credit worthy transfer courses, when the grade received from their external institution doesn’t exist in our grade table or is one that is used both positively and negatively by external institutions (which forces us to only use it one way, and assign the negative way to TXX).
Campus Community Expand
Can we use the Currency Code and Cost fields on the Accommodation Option tab?
Yes, but since this is not currently in your business process, the recommendation is to revisit this post-implementation.
Can we pull in the Description field on the Accommodation Option tab and include it in a communication?
Is there a drop down available in the Description field on the Accommodation Option tab?
What date should be entered in the Status Date field on the Accommodation Option tab?
The date should be the first day of the month of the start of the effective term. For example, if the accommodation is effective Fall Term 2016, 08/01/2016 should be entered.
Catalyst Reporting Tool (CaRT) Expand
Can I access Fall 2016 admissions data in BI Query?
No. You will need to access CaRT to view Fall 2016 admissions data and beyond.
Will I still have access to BI Query for Summer 2016?
Yes, the reporting team anticipates that users will still have access through Summer 2016. It is recommended that you starting building Dashboards or review available reports in the CaRT Dashboard for anything related to the Fall 2016 term.
When will prospect information be available in CaRT?
Prospect information will be available in CaRT beginning early 2016.
What is the difference between developer and consumer access?
There are two types of user roles in CaRT. A developer will be able to create and share reports while the consumer will be able to view reports.
Will we have access to legacy systems or will all past data be switched over to CaRT?
BI Query is still currently available to access all data before Fall 2016. There will be historical data available in CaRT, but it will only go back a certain number of years. BI Query will eventually shut off, however the cut-off date has not been established at this time.
If I create a query, will it be available for anyone to see?
Yes, a query is visible to anyone with access to the link if it is saved in your shared user folder. However, this query cannot be edited by anyone but you.
Can I save and share a query?
Yes. View the CaRT Tips and Reminders work instruction for information about sharing your reports and dashboards.
What data is currently available in CaRT?
Currently only class ordering and admissions data is available in CaRT. In March 2016, full reporting and analytics will be rolling out.
When searching for course offerings, what Academic Year should I choose?
The latest academic year available should be chosen. For example, when looking for fall 2016 courses, 2017 should be checked when running the report.
Have term codes changed? What about session codes?
The alpha-numeric identifiers of parent terms we are accustom to in our current system no longer exist in Catalyst and CaRT. The new term structure identifies the naming convention as CYYT.
- C (Century of Record)
- YY (Calendar Year of the Term)
- T (Month the Term Begins)
Session codes follow the same coding you are accustom to now. When running a query in CaRT, you will need to choose the term and the optional session. Session codes include:
- A, B and C: Mini-sessions
- D, E: Half sessions
- F: Flex sessions
- M: Maymester
Beyond the Basics Expand
Why isn't my graph showing in Firefox?
If using Firefox, you have to allow Adobe Flash in order for the graph imaging to appear.
Why do I receive an error message in Google Chrome when I edit a view from the "View" pane and not the compound layout?
While you’re using the view pane on the left-hand side to edit a view, you may get an error message if using Google Chrome as your web browser. If this happens:
- Add the view from the view selection pane into the Compound Layout and edit the view from that area.
- Save your analysis information and access CaRT using the Firefox web browser. To access your analysis, click on open, My Folder, and find your analysis you saved. Click on the Results tab and locate the View Selection pane. You should now be able to edit your different views you weren’t able to edit in Google Chrome.
How can I reset an analysis prompt after applying a selection?
When using analysis prompts, in order to look at new information you may use the refresh (reload) button for the current web browser tab being used to reset the analysis prompt.
Does the analysis automatically save while working in CaRT?
No it does not save automatically and it is a good practice to save your analysis often.
Is there an undo button feature in CaRT or can I just use the back button in the browser?
There is not an undo button feature in CaRT that will delete your last step when creating or editing an analysis. The closest feature is the Revert button that appears when editing a view. Keep in mind the Revert button does not undo a single step, rather it will undo all changes made to the view since it was last saved in CaRT. Users should not use the back button in the browser as it may navigate the user to a previously visited page which could result in work being lost.
What is the difference between a table prompt and an analysis prompt?
Table prompts (or a prompt used in an individual view) will allow users to filter the data; however, this will only filter the data for that individual view such as a table prompt for a table view. All other views within the compound layout would not be affected by that individual prompt. Analysis prompts are used to affect the entire analysis; however, these prompts are not static. Once selections are made within the prompts and OK is clicked to obtain the data, the prompts will not reappear. In order to access the prompts again, a user must re-run the analysis.
Why is "preserve references to old name" checkbox automatically checked?
This default is not a delivered function.
Will there be a search functionality or the ability to see what data is available and how it is being referenced in CaRT?
Currently in discussion is a potential development of a data dictionary that will be available for users as a point of reference of where they can locate data elements in a specific folder. This will likely not be available until the end of the rollout timeline for the project.
What is the Class Count fact counting within the "SIA – Student Records – Academic Course" subject area? Does it count each offering of that course?
The “Course Count” fact in the “SIA – Student Records – Academic Course” subject area is a distinct count of Courses offered. It will count each offering of a course. In Catalyst, every course has at least two Course Offerings, one for the “Home” Academic Organization and one for each “Offering” Academic Organization. The “Home” Offering is designated with a Course Offer Number = 1. In order to get a completely unduplicated count of Courses, the user should filter on Course Offer Number = 1. If the user wants an unduplicated count of Courses based on their “Offering” Academic Organization, then the user should filter on Course Offer Number not equal to 1.
Advanced CaRT Expand
Is data in CaRT coming from both Radius and Catalyst?
Currently the data in CaRT comes only from Catalyst. Some limited data from Radius will be included in the January 2016 rollout.
What does SIA stand for?
SIA stands for Student Information Analytics.
Can you save bins to use in other analyses?
You can’t save a bin but you can copy the text of the bin and save it in another document (such as Microsoft Word or notepad) and paste it into the formula editor in another analysis. Another option is you can ask the Reporting team to create a bin for you if you see yourself using that bin often.
Can you use bins to calculate a percentage above an amount that was a year prior? Ex. Target offers from a year ago with 10% increase for this year.
You can’t use the bin functionality to do this directly however you can use a bin to create a basic structure for a CASE statement that could then be modified to include formulas to create this kind of calculation.
For example: This application count dimension could be multiplied by 1.1 to calculate a 10% increase
After a bin has been created, I see a column formula has appeared but I can’t seem to edit it to add more columns. Is this not possible?
Answer: You can still edit the column formula even if bins have been created. To edit the field, click on the bins tab. At the bottom right, click the Clear All button. Don’t worry this will not erase your bins you previously created. Click back in the column formula tab and you will still see your case statement that was created from the bins and that the formula field has been enabled for you to edit.
What is usually the main cause of an error on the results tab after a bin has been created?
When creating a bin using a numerical value as the name, be sure to click the treat as numeric value checkbox. Another way to reduce the chances of an error message appearing is to create a filter to limit the data. Often times, an error message may be caused by the analysis attempting to process too much data at one time.
When creating a prompt to use a term code (for example) and have it default to a specific term, is there a way to have it default to the current term so that a user (report author) doesn't have to edit the prompt each term?
Keep in mind that Current Term Code is dependent on Academic Career. Each Academic Career (Undergraduate, Graduate, Law, Medicine) has its own defined begin and end dates for term. For Undergraduate and Graduate, those dates are the same; Law and Medicine each have slightly different dates. For example, Law and Medicine’s current terms are not the same as Undergraduate and Graduate for a period of time in August.
For simplicity sake, we have defined a server variable called CURRENT_TERM_CODE that can be used as the default value of a prompt for term code. This variable returns the current term code for the Undergraduate career.
Please note that we plan to define additional variables for current term that are specific to a particular business need: as an example, current term as it relates to Financial Aid. An alert or communication will be sent out when a new server variable is made available for use in report development.
The screenshot below is an example of how to use the CURRENT_TERM_CODE variable in a prompt.
Where can I find training materials and faculty resources?
Visit the Faculty Resources page for information on the system and the services provided in the Faculty Center.
How do I print a class roster?
Once you have selected the class you wish to print, click the Printer Friendly Version link at the bottom of the roster. Then click the red Print Roster button at the top of the page.
Can I enter my grades in Catalyst directly?
Yes, you can view this work instruction on how to enter grades directly using Catalyst.
Why do I only see a few students when I enter my grade roster?
If students have withdrawn from your class, they will be presented to you first. As in our legacy system, you must assign a final grade to all students who have withdrawn from your class before you will be able to successfully enter your grade roster. In addition, you will now need to record each withdrawn student’s Last Date of Attendance.
How do I determine Last Date of Attendance?
Information regarding how to confirm minimal academic attendance or non-attendance is available on the Registrar's site. This page will provide guidance on determining “minimum academic attendance” for a student.
How do I record the last date of attendance for my class if I do not regularly take attendance?
How the date is determined is at your discretion. Please use whatever information you have available, such as date of your last test/assignment or a Blackboard discussion interaction to best estimate a date. And remember, you can always view photos of your students by looking at the class roster.
What’s the difference between a W and a WX grade?
W grade: Should be assigned when a student officially withdraws from your class after demonstrating minimal academic attendance.
WX grade: Should be assigned if a student did not participate or attend any classes before withdrawing.
Do you have to enter a date if the participation grade is WX?
No! In fact the WX grade reflects the student did not participate at in the class at any time before withdrawing.
How do I get to my grade roster after I’ve entered withdrawal grades?
After submitting the desired withdrawal participation grade, please scroll up to the top of the page and click on the link labeled Grade Roster.
How will I know if I have entered an invalid grade?
You'll receive an error message if the system finds an inappropriate grade entered for the student based upon his/her Grading Basis. You can find a list of valid grades for each student’s enrollment in the pull-down listing next to each student’s name on the grade roster.
If you’re teaching more than one class, is there something to indicate that you have posted grades for a particular class in My Schedule?
No, there is no visible way from My Schedule to identify those classes in which the grade roster has been posted. Instructors are required to enter each grade roster to validate the Posted status of each.
How can I change grades they have been posted?
After the grade roster has been posted, you may change a grade by clicking on the Request Grade Change link in the Grade Roster Action area of the grade roster.
This is my first time to post grades! Any suggestions for first-timers?
Our biggest recommendation is to go into your grade roster and familiarize yourself with the page BEFORE trying to report final grades. Make sure the rosters you’re expecting appear on your My Schedule page and review the appropriate work instructions for the method of grade reporting you will be using.
What is the deadline for grading and what is the penalty for not submitting my grades on time?
Full semester grades are due at 5:00 pm on the Wednesday following exam week. Accelerated sessions within a semester should submit their grades within 72 hours following the final exam for the class. Following the deadline, outstanding grade rosters will be shared with the dean’s office of each college.
Our students suffer when grades are not submitted by the deadline. An ungraded enrollment in the current semester may cause the cancellation of an enrollment in the next due to unmet prerequisites. Additionally, students are reviewed for academic progress (financial aid) and academic standing (probation, suspension, dismissal) within a few hours following the deadline.
Can I print a hard copy of my grade roster after my grades have been posted?
Absolutely! Scroll to the bottom of the grade roster to see the Printer Friendly link. Click on the print roster button at the top of the printer friendly display.
I’m missing a student from my grade roster. What could have happened?
Some of the most frequent reasons a student may not appear on your roster include:
- Name changed during the semester: Be sure to validate the grades recorded for each student. Lower case last names will appear at the end of the grade roster.
- Mis-enrollments: A student attending your class section may be officially enrolled in a difference section. If this occurs, refer the student to One Stop for counsel on how to resolve this issue.
- The student may have been attending your class without being enrolled for your course. A good way of preventing this problem is to check your class roster earlier in the term and only allow students who appear on your roster to participate in your class.
Class Ordering Expand
When scheduling classes and assigning a course component to a section, I see that there is another course component that I don’t need to assign for this class. Which component am I supposed to select for the class section?
If you notice that there are additional course components to select from that you will not be scheduling then please follow the following steps:
Step 1: Do not order any class sections for that particular course.
Step 2: Note the course components you will not be using and send a request to your department chair to have them removed from the eCurriculum database. This may take time once the request has been sent, as it will have to go through a series of approvals before the change can be made in eCurriculum.
Step 3: Once the request has gone through the approval process, the change will be made in eCurriculum and will appear in Catalyst instantaneously. The department chair should provide you with a notice of when the change has been made.
Step 4: Sign in to Catalyst and navigate to the Schedule of Class page. Search for the class you will be scheduling. Under the course component field, check if the course components you have identified have been removed. If the component has been removed, continue the class ordering procedures.
****If course components have not been removed after the request removal process, inform the department chair that the issue hasn’t been resolved and they may have to contact the Registrar’s office for assistance.
If I sent in a request to remove course components can I continue to order classes with course components I will use?
No, it is extremely important that you do not order class sections of the course while waiting on approval to remove its course components. You can resume ordering the class sections for the course once you get the notification that the course components have been removed from eCurriculum.
When assigning a class requisite, I cannot locate a class requisite that I need to assign to a class section. How can I get this to appear in Catalyst?
Send Matt Barrett an email requesting to have additional class requisites built for you. Once approved and uploaded into Catalyst, you will be able to select from the class requisite list.
I'm ordering classes but I'm not sure if the class section needs to be student specific. What do I do?
If you're not certain, leave this checkbox unselected. After the class has been ordered you can go to the Maintain Schedule of Classes page and select the checkbox if you are informed later that class permissions will be granted for the class section.
How do course prerequisites get applied to courses in Catalyst? Can we still add class requisites on-demand?
Course prerequisites are built in eCurriculum and brought into Catalyst through an integration that will store those requirements on the Course Catalog record. The requirements are captured in an enrollment requirement group that will be stored as a Requirement Designation on the record, and applied to all classes sections ordered from the recorded effective date forward.
Some classes may warrant additional class prerequisites be applied to specific sections ordered. The training provided explained how to Adjust Class Associations and add Class Association Requisites so that a Requirement Group identifying the specific class requisite could be assigned to the desired class sections. These Requirement Groups are built centrally in the Registrar’s Office; additional groups may be requested by emailing firstname.lastname@example.org.
What if the student is just enrolled in a lecture and not the lab?
Courses that have been identified as having multiple components must be ordered with each component represented. Using the Auto Enroll tools delivered with Catalyst will prevent a student from enrolling in the course without each component being included in the enrollment for the course. If Auto Enroll is not set up for classes with multiple components and a student attempts to enroll into a single component of a course, they will be prompted to select the other/additional component before proceeding with the enrollment request.
Is there a distinction between campus and location?
Not at this time, but Catalyst allows us this flexibility if needed in the future.
Regarding Combined Courses: Do we need to be concerned about meeting facilities?
Yes! When combining sections of courses, it is important to only build a meeting pattern (including the facility assignment and meeting day/times) on only one section of the courses combined. Combining the sections will automatically populate the same meeting pattern for all combined sections.
If multiple instructors are associated with a class section, how should the instructors be identified for grading access?
Each class section must have a Primary Instructor identified with the highest level of access to grading available – Post. Additional instructors may be identified with Grade or Approve access to grading, but only one instructor may be identified as Primary and only that instructor should be given Post access. That one instructor is responsible for ensuring that all grades are assigned appropriately and by the grading deadline. Remember, it’s not required to have this level of detail known when you order the class for the semester, but the section should have this information recorded before the semester begins.
Will a report be available to identify students who were dropped due to a cancelled section?
A class roster is available for all classes – even cancelled sections! A new feature in Catalyst is the ability to view a class roster of students who were previously enrolled but dropped the class. This same feature will allow users to identify students who were dropped from the cancelled class.
What is the best way to identify the correct instructor when multiple instructors have the same name?
Users can click on the black circle in the upper right-hand of the portal to access ID Lookup. By entering the UCID for the instructor, you can return the EMPLID for the instructor you wish to locate.
When scheduling my classes, I don’t see my normal component that I have used in the past (recitation, seminar, etc.). How can I get these added so I can schedule my classes?
Course components are assigned to a course in eCurriculum and reflect the values established by the Ohio Department of Higher Education (formerly known as the Ohio Board of Regents). The values are:
- CL – Clinical
- CO – Cooperative Education Program
- DI – Discussion
- FE – Field Experience
- IN – Internship Program
- IS – Individual Studies
- LB – Lab
- LE – Lecture
- LL – Lecture/Lab
- OT – Other
- PR – Practicum
- RE – Recitation
- SE – Seminar
- SP – Self-paced
- ST – Studio
- TU – Tutorial
Additionally, a component value of CNV was created to assist us with converting our historical class sections into Catalyst. This value will not be used after Summer, 2016.
How will enrollments be limited to students in specific colleges (Blue Ash or Clermont)? Can multiple requisites be associate with class sections?
Limiting enrollment to students in specific colleges can be achieved by adding a class-specific requisite that was explained in training under how to Adjust Class Associations and add Class Association Requisites. A unique Requirement Group should be applied which specifies which group of students should be permitted enrollment in this class. These Requirement Groups are built centrally in the Registrar’s Office; additional groups may be requested by emailing email@example.com.
Some users like to use minimum enrollment number. Can a report be written to compare minimum enrollment number against enrollment count?
Users who have been trained and given access to the Catalyst Reporting Tool (CaRT) will be able to write an ad hoc report to query this information on an as-needed basis. Please note that Minimum Enrollment Nbr is not a required field on the Enrollment Control component.
Is the class search component page currently in the portal the final look or will this be updated overtime?
The Class Search component is being slightly modified to include a new search criteria of Offering College. Additionally, the class search results grid is being modified to present more data related to the classes identified by the search criteria. These modifications will be released before the Class Search functionality in Self-Service is released to students for Fall 2016.
Is there a way to view every scheduled section for all courses ordered for a specific college or campus?
Users who have been trained and given access to the Catalyst Reporting Tool (CaRT) will be able to run a delivered report called Courses and Class Ordering from the University Dashboard in CaRT.
Combining Sections: Does Permanent Combination mean that the Combined Sections description will be available in future terms? What functionality does that have?
If the sections you are combining are combined every semester they are offered, you may click on the Permanent Combination button on the Identify Combined Sections component. If this box is checked, the prior term copy process copies this information forward to the next term.
When a class is canceled in Catalyst are students who registered for the class automatically getting a notification?
Yes, students are now getting emails overnight if they were enrolled in any classes that were cancelled the day before.
When I combined sections of a course(s) I didn’t assign a facility ID and/or instructor at the time. When I went back to enter the facility ID and Instructor in the meetings tab the fields were greyed out and set as read only fields. How can I assign a location and instructor at this time when sections are combined?
When the combined sections are identified in the table below, the box “Skip Mtg Pattern & Instr Edit” should be left unchecked. If the box is selected for the combined section, the meetings page in the Schedule of Classes page is editable – BUT! In most cases, you would not want that to happen. Think of why you’re combining sections. Look at the screenshot below as an example, we want these three classes to meet in the same room at the same time so we want the meetings to not get out of sync from one another. For instructions on how to combine sections see the work instruction Combined Sections.
Now that the combinations have been built (with this box unchecked) use the following breadcrumb, Main Menu > Campus Solutions > Curriculum Management> Schedule of Classes > Schedule Class Meetings.
On the Schedule Class Meeting page you can record when/where the combined classes will meet. Setting the information for one class records it for all combined sections that share the Combined Sections ID.
Records and Enrollment Expand
Students are seeing both M# and Catalyst ID # in the student portal and are confused between the two. What is the difference?
The Catalyst ID (also known as the EMPLID) is an all-numeric identifying number in Catalyst while the Campus ID is the UCID (M#). Students will not be expected to know their Catalyst ID. Students will be expected to know their Campus ID (UCID). They can view their M# by going to the profile drop-down on the top right of the student portal.
If you don’t fill out the tuition residency exception for METRO or RECIP residency, will the system notify you?
No the system will not stop you but it will effect calculations for residency tuition. Please note, only the Registrar’s Office staff will be assigning those values after reviewing a student’s eligibility for the selected residency determination.
When you click the View All link in residency does it show in chronological order?
Yes when you click the view all link it will be chronological order for the selected Career being viewed. If you’re viewing one data row at a time then it will show the most recent residency first.
What is the Carry ID button on the Search/Match page used for?
It will automatically enter the ID on the next Search Criteria page that uses that field.
What if a student does not self-identify their ethnicity and it’s supposed to be entered on the Regional tab on the Quick Admit a Student page?
You can leave the Ethnicity section blank if the student does not self-identify an ethnicity. Students are not required to provide ethnicity/race information. These continue to be optional fields that assist us in various state and federal reporting for the institution.
On the quick enrollment page, under the Add a New Value tab, where can I enter a student’s Campus ID instead of their Catalyst ID?
There isn’t a campus ID field on the page. You can use the ID look up to search for a student by their Campus ID (M#) and the system will display their Catalyst ID to enter in the ID field.
Will I see totals on the Grade Replacement page?
No, unlike UniverSIS you will not see the total hours.
What are the different sub-plan types?
- a. Distance Learning
- b. Concentration
- c. Track
- d. Emphasis
- e. Specialization
- f. Option
Will athletes be included in a Student Group?
Student Athletes may be included in a Student Group, but identification of the student athlete should be determined by reviewing the Athletic Participation information on that component.
How will students be removed/inactivated if they pass away?
Decedent Data will be captured on that Personal Attribute component through Campus Community.
How will students be removed from Student Groups after graduation? Will this be handled through a batch process or manually?
Student Groups are not tied to CCP stacks so they will have to be updated separately. Each Student Group has a department or college affiliation. That department or college is responsible for maintaining the integrity of the group by adding the active/inactive dated rows appropriate for the student.
Can students self-identify into a student group? For example, can a veteran student request to be added to the group if they didn't originally self-identify as a veteran?
No, but certainly the student could be referred to the department or college responsible for the student group for possible inclusion in the group.
How will changes in programs be processed? Is that still processed by an application in Radius?
Not typically. A college staff member will be able to make CPP stack changes to his/her college students, adding or updating them as necessary. Change of College actions may be processed by having the new college add the student into their program, then submit the appropriate paperwork to the Registrar’s Office for the appropriate action on the existing program. As in UniverSIS, colleges should not be updating CPP stacks that are not tied to their own college.
Can I add class permissions for a student and set the expiration date far into the future (i.e. til graduation)?
No, class permissions are term specific and applicable to a specific section of the course offered in a given term.
Is the "Plan Change" Program Action while updating a student’s CPP Stack a similar process to adjusting Minors and Certificates as well?
Yes the program action will still be a plan change because all majors, minors and certificates fall under an Academic Plan. A plan change is performed within the student’s existing program. If the program isn’t going to change, then a plan change value (PLNC) is appropriate.
Does the Admit Term refer to the Academic Program only or can there be two different Admit terms where one is for the Academic Program and the other is for the Academic Plan?
The Admit Term refers to the Academic Program. There can be two Requirement Terms – one on the Academic Program and another on the Academic Plan. This Requirement Term is used with the Academic Advising report and drives the requirements for the student in the appropriate time-frame.
When I am on the Student Group by Student page I see a grid icon with a red arrow? What does that icon mean?
If you click on that icon it will download a chart that displays the students affiliated with the student group based on the search setting you applied.
Will we have the ability to create a new student group?
If a new student group needs to be created then you can send a request to the Registrar’s office. A request form is being developed and will reside on the Registrar’s homepage (uc.edu/registrar).
When a student wants to enroll into a course and the class requisite is for a specific group, would I assign the requisite not met permission on the student specific permission page?
Yes, if a requirement group or pre-requisite is set on a class section the requisite not met permission is what you would want to assign to a student if they have been approved to enroll into the course.
Is there any logic behind the Student Degree Nbr in terms of how degrees are awarded?
No. Converted degrees were loaded without regard to sequentially numbering the degrees earned by the term awarded. Future degrees posted in Catalyst will be incrementally assigned the Student Degree Nbr.
Student Financials (Bursar) Expand
Is Health Insurance exempt from the late payment fees?
No, they will not be exempt.
When a student drops will a credit show on Student Service Center or will the course drop off?
Since we only have 100% drops now, the course will drop off the Student Service Center and the credit can be viewed on the accounts details on the Customer Account page.
Is there a way to restrict disbursement of a scholarship based on an action performed by the student (e.g. submitting a letter to sponsor)?
Per the Financial Aid office, only the Offer/Accept option should be used when entering Departmental Awards. If any steps are required in order for a student to receive the award, a user can wait until those steps are completed before entering in the award.
Is there a way to see if an award is restricted or unrestricted?
There is not a way to see if a reward is restricted or unrestricted.
How do I request a new Item Type that can be used to post awards, credits, or charges?
Departments, Colleges, or Units should use the Item Type Setup Form to request a new Item Type in Catalyst.