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Group (GSA) Registration
All graduate student associations (GSAs) must register with both the GSG and with Student Activities and Leadership Development (SALD). There can only be one graduate group per program registered. Several programs may be combined under one GSA.
SALD registration will provide the benefits and privileges listed in the SALD handbook (PDF file).
Note: Graduate student associations under the GSG are NOT eligible for funding from SALD/UFB.
GSA Registration Procedures 2020-21
This year, SALD student organization registrations (RESET) will be done in two phases: first, from April 1, 2020, to May 15, 2020; second, from August 1, 2020, to September 15, 2020. The absolute deadline for completing registration is September 15th, 2020 – this is a hard deadline. Please ensure that your GSA is registered well before this date. Please remember that completion of the registration process is necessary for your GSA and its members to be eligible for funding.
Starting this year, to simplify the registration process, GSG will be using the SALD CampusLink form. Please note that only the president or treasurer of your GSA can access the registration form on CampusLink. Please follow the instructions below.
Step 1: Securing administrative access to your GSA group on CampusLink Expand
- (You can skip to Step 2 if you’ve already updated your roster and assigned roles to the newly elected officers on CampusLink)
- CampusLink (https://campuslink.uc.edu/) is the platform used by UC to manage organizations on campus. You are probably already a member of your GSA group on CampusLink – if not, search for your GSA, and request to join the group. If you are a newly elected officer, get in touch with the previous officers and request them to add you as an officer. Only the assigned president or treasurer of the GSA can go through the registration procedure, so it is important that the previous officers assign you the role.
- (If you are presently listed as the president, you can add new officers. To do this, go to your GSA’s page on CampusLink, click Manage Organization, go to the menu on the left side, click Roster, click on the edit icon next to the person’s name, select the position, and save)
- If you cannot get in touch with the people who served as officers previously, or if your GSA group page does not show up on CampusLink, please contact the GSG Vice-President at firstname.lastname@example.org
Step 2: Going through the registration process Expand
- The annual registration process is called Re-Registration, or RESET, by SALD. Once you’ve been assigned the president or treasurer of your GSA on CampusLink, you can begin this process. It will take you about 60 minutes to complete, but needn’t be done in one sitting. The process includes filling out forms with details about your GSA (some of those will be auto-populated), details of all officers (including M-numbers and email addresses), watching videos about campus policies and resources for organizations, answering quizzes about these policies and resources, and reporting on your GSA’s activities from the past year.
- To begin the process, open CampusLink (https://campuslink.uc.edu/), click on your GSA under Memberships, then click Manage Organization, then click Re-Register This Organization. This should take you to the form titled “2020-2021 Graduate Student Association RESET: Re-Registration” – if you’re taken to any other form, please immediately contact the GSG Vice President.
- You will need a copy of your GSA’s constitution, that includes a non-hazing clause and a non-discrimination clause (see here for samples: https://campuslink.uc.edu/actioncenter/organization/student-activities-board/documents). Your registration will be denied if the constitution does not have these two clauses, so please ensure that they are included.
- If your GSA does not have a constitution, you may copy the GSG’s constitution and bylaws. Make sure to state the following above the document: “Our organization is governed by the relevant parts of the GSG’s constitution and bylaws.” Also remember to include non-hazing and non-discrimination clauses.
GSG Consitution: http://www.uc.edu/gsga/about/constitution.html
GSG Bylaws: http://www.uc.edu/gsga/about/constitution/bylaws.html
- Finally, at least one officer from your GSA should attend the GSA Officer Orientation Workshop – this will be held sometime soon after classes begin in the Fall semester. More details about this workshop will be announced later.