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Time Off Work

UC employees utilize UC Flex (ESS) to request time off work.  UC timekeepers, managers, and supervisors approve or reject time off requests via UC Flex (Manager Self Service). Please review Exempt Employee Exception Time Reporting if applicable.

forms and documents

Employee Instructions

Instructions can be found on the UC Flex Help website by clicking Employee Self Service (ESS). There are two (2) training documents created under the “Help Content” through Employee Self Service (ESS) on the UC Flex Help Website.  In the upper right hand side of the screen you will notice that in addition to the “Work Instruction” and “Cue Card” drop down options, there is an additional “Simulation (HTML)” option which displays an “Auto Playback Tutorial” link.  Select this option to view automated workflow step keystrokes.

  1. Labeled “ESS_Request_Time_Off_From_Work” document covers the basics (screen overview, reviewing quota balances, and how to submit a request for time off from work in ESS).

  2. Labeled “ESS_Track_or_Maintain_Time_Off_From_Work_Request” document outlines what options are available after a TOFW request has been submitted.
Printable Instructions

Supervisor Instructions

Instructions can be found on the UC Flex Help website by clicking on Manager Self Service (MSS) and located under the “Help Content” section, labeled “MSS_TOFW_Supervisor_Approval”. 

In the upper right hand side of the screen you will notice that in addition to the “Work Instruction” and “Cue Card” drop down options, there is an additional “Simulation (HTML)” option which displays an “Auto Playback Tutorial” link.  Select this option to view automated workflow step keystrokes.

Printable Instructions

Hourly Timekeeper/Salary Leave Administrator Instructions

Instructions can be found on the UC Flex Help website by clicking on Time Management > Course > HR Hourly Time Administration (or Salary Leave Administration for exempt employees) and located under the “Help Content” section labeled “MSS_TOFW_TIMEKEEPER_COMMITTING”.

In the upper right hand side of the screen you will notice that in addition to the “Work Instruction” and “Cue Card” drop down options, there is an additional “Simulation (HTML)” option which displays an “Auto Playback Tutorial” link.  Select this option to view automated workflow step keystrokes.

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