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FAQs


If you don't see your question listed below, we're happy to help. Please contact tuitionremission@uc.edu for additional assistance.

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1. I am a part time adjunct faculty employee and tuition remission has not been applied for the term. What do I need to do?

  • Please complete a tuition remission application and have the appropriate approval signature from your Dept. head/VP/Dean. You can find this form at the HR Forms web page under “T”.  Once the form is completed email it to tuitionremission@uc.edu.

2. My tuition remission has not been applied and I now have late fees.

3. I’m an employee and enrolled in classes late but my tuition remission didn’t apply.  What do I do?

  • If you enroll in classes after the first day of the term tuition remission will not automatically apply.  Please email tuitionremission@uc.edu.

4. I’ve been told by One Stop that my tuition remission has an end date.

  • Based upon the type of approval you received, an end date may have been added to your account.  This date has to be manually removed.  Please email tuitionremission@uc.edu.

5. The rule states that remission is only available for graded courses.  What is a graded course?

  • A graded course is one that results in a grade mark on your transcript.  This includes "W," "I," and "NG."  For the complete list of undergraduate and graduate grade marks, consult the Registrar's Office at http://www.uc.edu/registrar.html.

6.  What is the definition of "attempted hours"?

  • "Attempted hours" are the credit hours for any class in which a student enrolled yet did not "drop" (i.e., cancel enrollment without grade liability) by the established deadline for that term. Consult the Registrar's Office for more information at http://www.uc.edu/registrar.html.

7. Can tuition remission be applied to Study Abroad programs?

  • Yes.  Students eligible for tuition remission at UC can apply tuition remission to the instructional fee for Study Abroad programs. More information about Study Abroad programs can be found at http://www.uc.edu/international/study-abroad.html.  

8.  What is the maximum number of undergraduate credit hours available to dependents under UC’s tuition remission program?

  • The maximum number of attempted credits (attempted hours include withdrawals, incompletes, failures, any class paid for by tuition remission, etc.), as defined by the Registrar, at the undergraduate level to which full tuition remission benefits may be applied is 144 credit hours. In cases where the minimum number of credit hours required to complete a program is greater than 144 credit hours, tuition remission will cover the minimum number of credit hours required.

1. How can I have tuition remission applied to my bill?

  • Full time, tuition remission eligible employees do not need to submit a tuition remission application unless an employee is requesting additional credit hours; see #3.)  If you register for the class(es) prior to the first day of the term tuition remission will apply to your bill automatically.  Please check your bill.

2. What is considered a full-time employee for purposes of tuition remission?

  • A staff employee working 75-100% FTE is considered full-time for tuition remission purposes.
  • An AAUP or COM GEO Med faculty 65-100% FTE faculty member is considered full-time for tuition remission purposes.

3. I'm a full-time employee and would like to take more than 6 credit hours in a term.  Can I do this?

  • Tuition remission will only cover the cost of 6 credit hours per term for a full-time employee and you would pay for the remaining credit hour(s).  However, if you are in a clearly defined degree program (i.e., one that concludes with a degree or certificate) and you receive approval from your vice president, tuition remission will cover the cost of all credit hours.

4. I'm a full-time employee in a clearly defined degree program and would like to take more than 6 hours in a term.  What form do I use to get the needed approval from my vice president?

  • Compete the TR1 form found on the found on the HR Forms page. Make sure it has the appropriate signature.  Email the form to tuitionremission@uc.edu.  
    Note:  Per University rule 30-13-07, the required signature is a vice president (or higher).

5. If I live out-of-state, how do I know if I or my dependent is eligible to apply for a Reciprocity or Metropolitan Rate?  If approved for a Metropolitan Rate, do I pay the rate’s surcharge?

  • Students who are residents of certain counties in Kentucky and Indiana and who are admitted to specific programs are eligible to apply for either the Reciprocity agreement or the Metropolitan agreement.  For details visit the Registrar’s website at: http://www.uc.edu/registrar.html.
  • Tuition remission will cover the equivalent of in-state tuition. Students are responsible for payment of the metropolitan rate surcharge.

6. Is an employee charged for dropping a course?

  • No. Employees should not be charged for dropping a course.  If an employee does receive a charge for dropping a course, please email tuitionremission@uc.edu to request removal of the fees.  Please include the employee's "M" number.  However, receiving a grade of "W" may adversely impact the student's standing in terms of standards for Satisfactory Academic Progress.

7.  If I leave UC (separate my employment) am I (and my eligible dependents) still eligible for tuition remission benefits?

  • If your employment ends before the term has started, tuition remission will be removed for that term, even if the necessary tuition remission paperwork has already been submitted, processed and applied to your bill before separation. Additionally, tuition remission will no longer apply for future terms.   Please see the examples below.
  • Example #1:  Term begins August 25. Class starts on August 25. Employee’s last working day at UC is October 1; separation date is October 2.  Tuition remission will still apply to the student’s bill for classes which began on August 25, provided the paperwork has already been submitted and approved. Tuition remission will not apply to any classes or term which begin after your separation date. 
  • Example #2:  Term begins August 25. Class starts on October 2. Employee’s last working day at UC is September 25; separation date is September 26.  Tuition remission WILL BE REMOVED from the term bill even if the paperwork has already been submitted and processed and tuition remission had been applied to the student’s bill.  Tuition remission will be removed from the student’s bill and the student will be responsible for the balance.
 
  • If you are retiring from UC, please see section entitled “Retirees.”

1. I am a current UC employee and have a dependent who will be a new student starting this autumn.  How do I arrange tuition remission for my dependent?

  • You must complete the appropriate tuition remission application and submit additional verification documents:
    • If you are applying for a dependent child for the first time, you will need to provide a copy of the child’s birth certificate.  Additionally, you will need to provide proof of dependent status each academic year.  Usually, employees submit the last IRS tax form submitted as proof of dependent status because the tax form will list the son/daughter as an IRS dependent.  In cases where the tax form is not available, the employee may complete an affidavit also found at the HR Forms web page under tuition remission. 
    • If you are applying for tuition remission for the first time for a spouse you will need to provide a copy of your marriage certificate. 
    • If you are applying for tuition remission for a domestic partner the first time, you will need to provide documentation of financial interdependency for at least six months.  More information can be found within the Dependent Verification tabs here.
  • For your dependent to receive tuition remission you also need to complete a tuition remission application each academic year. You can find this appropriate tuition remission form at the HR Forms web page under “T”.  Once the form is completed email it and required accompanying documentation to tuitionremission@uc.edu.
  • Once your information has been entered into the tuition remission system through Human Resources, the student may enroll for classes through One Stop. 
  • Check your bill to ensure that tuition remission has been applied.
  • Your dependent must follow the university admissions process. If you need information regarding admission into the University contact Admissions at 513-556-1000 or visit their web page at http://www.admissions.uc.edu
  • Your dependent's Social Security Number must be stored in both UC Flex and Catalyst and the numbers must be the same in order for Tuition Remission to apply. If your dependent did not provide his/her SSN as part of the UC application process, then he/she must provide it to the Registrar's office. You can enter your child's SSN in UC Flex.
  • If you need information regarding admission into the University contact Admissions at 513-556-1100 or visit their web page at http://www.admission.uc.edu

2. I am a part-time employee.  Is my spouse (or domestic partner or dependent) eligible for tuition remission?

  • Tuition remission for spouses, domestic partners, and dependents is only available to full-time equivalent employees (75-100% for staff employees, 65-100% FTE for most faculty).

3. What types of fees are not considered "the instructional fee portion of the bill" and thus not covered by tuition remission for spouses, domestic partners, and dependents?

  • Several examples of fees that are not considered "the instructional fee portion of the bill" are: the Campus Life Fee, the ITIE (technology) fee, and the General Fee.  There may be other fees that are not considered "the instructional fee portion of the bill" in addition to the cited examples.

4. How will dependents, spouses, or domestic partners know the number of attempted credit hours they have accumulated at the undergraduate level?

  • A tuition remission eligible dependent, spouse, or domestic partner can click on the 'academics' tab in his/her Catalyst account to check his/her accumulated attempted credit hours.

5. Does a dependent have to pay for a dropped course?

  • A dependent must follow the university's drop add schedule, which may include paying for the dropped course.

6. If my dependent drops a class how will that affect his/her tuition remission?

  • Dropping a class in itself does not necessarily impact tuition remission.   However, in order to continue to be eligible for tuition remission, a UC dependent must meet Satisfactory Academic Progress (SAP) guidelines.  One of these guidelines is Pace of Progress.   If the withdrawal causes a student’s Pace of Progress to fall below 67% then tuition remission will be stopped going forward.  The Financial Aid Office manages SAP:  http://financialaid.uc.edu/content/dam/financialaid/docs/AcademicProgressPolicy.pdf
  •  The credit hours for the withdrawn class count toward the 144 lifetime undergrad. Total allowed for dependents of UC employees.

1. The rule states that the tuition remission benefit may be suspended if the recipient fails to maintain satisfactory Academic Progress.  How will Satisfactory progress be measured?

  • Tuition remission will be measured to determine appropriate progress toward degree completion and reasonable use of remission benefits.  For general guidelines and additional information about Satisfactory Academic Progress visit the Financial Aid website at: www.financialaid.uc.edu.

2. When will Satisfactory Academic Progress for purposes of the tuition remission benefit be evaluated?

3. If the tuition remission benefit is suspended for one member of the family (e.g., a dependent of the employee), is it suspended for the employee or other eligible family members?

  • No, progress is measured individually. Therefore, remission is only suspended for the individual failing to maintain satisfactory progress.

4. How will I know if this benefit is suspended due to failure to maintain Satisfactory Academic Progress?

  • An email notification will be sent by the Financial Aid Office to the student whose benefit is suspended. The notification is sent to the student’s UC email address.

5. If the tuition remission benefit is suspended due to failure to maintain Satisfactory Academic Progress, is there any recourse?

 

1. Does the 144 credit hour limit on attempted credit hours at the undergraduate level apply to each spouse, domestic partner, and dependent?

  • Yes, each spouse, domestic partner, and qualifying dependent has his or her own 144 undergraduate credit hour limit.

2. Can a spouse, domestic partner, or qualifying dependent who has reached the 144 attempted credit hour limit for undergraduate courses receive tuition remission for graduate level courses?  If so, is there a limit on the number of graduate level course credit hours?

  • Yes, a spouse, domestic partner, or tax eligible dependent can receive tuition remission for graduate level courses outside the limitations on the specific programs in the Colleges of Law, Medicine, and Pharmacy.  There is no limit on the number of graduate level credits.

Are retirees and their dependents eligible for tuition remission?

  • Yes.
  • Under Revised Rule 30-13-07, Section A 3, "Retired employees continue to be eligible for the same tuition remission benefits for which they were eligible before retirement."  This refers to the tuition remission benefits for the retiree him/herself.
  • Under revised Rule 13-107, Section B 1 d, spouses, domestic partners, and unmarried dependents of former employees who retired from the university are eligible for full tuition remission of the instructional fee portion of their bill.
  • The tuition remission benefit for spouses, domestic partners, and unmarried dependents of retirees continues under revised Rule 30-13-07; however, the limitations on the benefit (Section C) and the loss of tuition remission benefits (Section D) under revised Rule 30-13-07 do apply.  The benefit for spouses, domestic partners and unmarried dependents of retirees will be administered according to the revised rule.

 

 

1. What is meant by out-of-state for tuition purposes?

  • In-state tuition is a benefit provided by the State of Ohio to individuals qualifying for classification as "Ohio residents for tuition purposes."  Those not qualifying as Ohio residents are considered "out-of-state for tuition purposes."  Consult the Ohio residency eligibility information posted to the Registrar's Office.  

2. How do I know if I'm in an academic program covered by a reciprocity agreement with my resident state (Kentucky)?

  • Consult the Kentucky Reciprocity information posted to the Registrar's Office Web site.  Enter the site at: http://www.uc.edu/registrar/

3. If I am considered out-of-state for tuition purposes and my academic program is not covered by a reciprocity agreement with my residence state, what is the fee I will now have to pay and how will it be charged?  Is there any cap on this?

  • The current fee is $15 per credit hour; this fee will be reflected on your bill.
  • There is a cap of $180 per term on this fee.
  • Tuition remission does not cover the Non Resident Surcharge. 

4. I believe I now qualify as a resident of Ohio, but I am still considered out-of-state for tuition purposes.  What can I do so that I am no longer subject to the per credit hour fee for out-of-state for tuition purposes?

  • Consult the Ohio residency eligibility information posted to the Registrar's Office Web site.  Enter the site at: http://www.uc.edu/registrar/.  

 

1. Is Tuition Remission taxable?

  • While tuition remission for undergraduate coursework for the employee, spouse and eligible child is not taxable, there are certain circumstances when tuition remission is taxable. Refer to the Tuition Remission page for further clarification.

2. How am I notified of the taxable amount of my or my dependent’s tuition remission?

  • Employees whose current term tuition remission benefits are fully or partially taxable receive an email notice from Payroll prior to the payrun on which the increased tax withholding is applied.  
  • Those employees whose year-to-date graduate level SELF remission is greater than $5,250 will be taxed only on the amount received in the current term in excess of the limit. 
  • Those employees whose family members received graduate level remission or whose domestic partners received any tuition remission will be taxed on the full benefit.

3. When am I notified of the taxable amount of my or my dependent's tuition remission?

  • Employees whose current term tuition remission benefits are fully or partially taxable receive an email notice from Payroll prior to the payrun on which the increased tax withholding is applied.  

4. When does the taxation apply to my paychecks?

  • To ease the burden of additional tax withholding, the taxable value of the remission benefit is divided over two paychecks.  The amount appears as Tuit Rem-Txbl on the pay statements, and will result in increased tax withholding. 
  • Refer to the Tuition Remission Schedule for further clarification.

5.  What is the definition of "attempted hours"?

  • "Attempted hours" are the credit hours for any class in which a student enrolled yet did not "drop" (i.e., cancel enrollment without grade liability) by the established deadline for that term. 

 

 

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