Travel Restrictions & Minors

Travel Restrictions & Exemptions

Which countries are restricted?

The University of Cincinnati’s Student Travel Policy restricts UC sponsored-travel to countries under a U.S. Department of State Travel Warning or countries which are sanctioned or embargoed by the U.S. Treasury Department Office of Foreign Asset Control (OFAC).

 

Can I get an exemption?

Those who wish to visit a country with a travel warning may download and complete a Travel Exemption Form, to be reviewed by the UC International Travel Oversight Committee. Students traveling without a faculty or staff leader must individually request an exemption. Faculty or staff leading a group of students must complete a request on behalf of the entire group.

If a student chooses to go to a location on the Travel Warning List without an exemption from the policy, they may not participate in a university-sponsored program, receive support from the university, or receive credits (including transfer credits) from the overseas program.

 

How & when are exemptions reviewed?

The International Travel Oversight Committee will review travel exemptions at its monthly meeting. Meetings are typically held the first Thursday of the month.

Appeals should be submitted at least several days prior to the scheduled meeting, as appeals are first sent to International SOS for third party review prior to being reviewed by the International Travel Oversight Committee. If there are no submissions 48 hours prior to a scheduled meeting, meetings are typically cancelled.

Minor Student Travelers

Who is considered a minor? Which study abroad programs are they eligible for?

A minor student at the University of Cincinnati and UC International Programs is identified as any student who is under the age of eighteen (18, and therefore under the age of legal responsibility) at the point of time that the student first applies for his/her study abroad program.

Minor Students (under the age of 18 who are degree-seeking, matriculated students) are able to participate on any UC International programs that are led by a UC faculty/staff leader pending admission into a program and the completion of minor participation documents.

Minor students are generally ineligible to participate on UC Exchange Programs, UC Co-op programs, and Third Party Provider programs (e.g. USAC, ISA, etc.) due to these organizations' additional application requirements.

 

Procedures for Minor Students Participating in UC Study Abroad Programs

  1. Minor student must be fully matriculated. This is defined by the University of Cincinnati as being enrolled within a degree program upon admission to the University of Cincinnati.
    1. Students participating in the University of Cincinnati’s College Credit Plus program are not permitted to participate in study abroad programs per the College Plus Program Policies.
  2. At the time of an application, the minor student and parents/guardians must sign all UC International forms and releases for studying abroad per student’s online application.
    1. Minor student must print and sign (and have his/her parents/guardians also sign) all UC International forms and releases for studying abroad that are part of their online application, and submit these in hard-copy form to the UC International Office.
  3. Prior to travel, the minor student’s parents/guardians must complete all Minor Participation Documents for the study abroad experience. All documents require a notary’s signature. UC International will upload electronic copies to the student’s online application in Terra Dotta.
    1. University of Cincinnati - Consent for a Minor Study Abroad Travel and Participation
    2. University of Cincinnati - Travel Authorization of Minor to Leave US (for airlines, TSA, border agents)
    3. University of Cincinnati - Consent for Medical Treatment of Minor (for local clinic)

 

UC Faculty-Led Leaders with minor students on their program are strongly encouraged to:

  • Attend a Faculty Leadership seminar.
  • Notify all on-the-ground providers/arrangements of the upcoming minor travel, and verify if any additional documentation is needed.
  • Maintain access to the original copies of the Minor Participation Documents at all times while abroad.
  • Upon arrival back into the United States, the Faculty Leader expected to shred or return the original the Minor Participation to the student.
  • Under the “Protecting Minors on Campus" Policy, faculty-led study abroad programs are not covered. The online training available through the Department of Enterprise Risk Management is beneficial, but not required.