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UC21 Academic Plan

Planning Process Background

Updated as of 04/21/04

What is the planning process?

UC’s Comprehensive Academic Planning Process (CAPP) will lead to a vision for the future, a set of guiding principles and strategies to actualize our vision. The planning process will begin with an affirmation of UC’s current mission statement. The process will be framed by a profound appreciation for what lies ahead for society in the 21st Century and a vision of the university’s leadership for the future. Throughout the process, participants will debate and determine what strategic steps our institution might take to realize that future, what resources will be required, and the outcomes for which we will hold ourselves accountable. These discussions will lead to strategic plans for implementation in the next academic year and will serve as the foundation for a five- to 10-year future planning window.

How will the plan be used?

UC is at a turning point where we must begin to more proactively plan for our future. As state revenues continue to dry up, it becomes even more imperative that we pursue an ongoing academic planning process, and for the long term, we must develop a more diversified revenue base. We must work to place our academic priorities in a more promising budgetary environment.

When will the planning process occur?

This process is dynamic: with a beginning but no end. Systemic planning will be a characteristic of the University of Cincinnati. The planning process began in December 2003, and this part of the process will proceed through May 2004. During this first period, we will have articulated a vision for the future, guiding principles, short-term strategies to actualize our vision, and initial long-term strategies. Implementation of new strategies is expected to begin in autumn 2004 and work teams will be created to more fully develop long-term strategies. As we move forward, we will engage in a continuous process of assessing our plans and our progress toward articulated outcomes.

Who will be involved in this initial planning phase?

Thousands of stakeholders will be engaged in the academic planning process: faculty, staff, students (undergraduate, graduate), alumni, local business leaders, Foundation board, Board of Trustees, civic leaders, non-profit leaders, legislative and congressional leaders, elected officials, emeritus faculty, neighbors, neighborhood organization leaders, and others.

More than 100 representatives from UC’s various stakeholders will serve on the planning process Working Group, gathering twice each month for University Town Hall meetings to discuss and debate issues and questions related to the future of the university. As the process moves forward, campus leaders will also convene Input Sessions. Additional Input Sessions will be implemented around the city and nation to give various stakeholder groups and interested individuals additional opportunities to participate in the planning process. Finally a Web site has been developed to provide an opportunity for individual input. More details about the Town Hall meetings, the Input Sessions and the Web site follow:

University Town Hall Meetings: More than 100 people who represent a cross-section of key university stakeholders have been invited to participate in a series of eight Town Hall meetings at the Kingsgate Conference Center. Each town hall meeting will be four hours in length and will be a structured dialogue organized to consider challenges and opportunities facing us in the 21st Century and a vision for our university as a leader for that future. Through the dialogue, participants will discuss, reflect, debate and begin to determine what strategic steps our institution might take to realize leadership in the 21st century. In addition, they will consider resources required to implement strategies and the outcomes for which we will hold ourselves accountable. These discussions will lead to strategic plans for implementation in the next academic year and will serve as the foundation for future planning.

Invitations were issued to possible Town Hall participants. See a list of people who have been invited and/or attended any of the Town Hall meetings (an Excel file).

Input Sessions: Input Sessions will be convened to provide feedback to the Working Group participating in Town Hall meetings. These sessions will be conducted with a host of stakeholder groups in other locations on campus and around the city. Each college or other unit not organized around colleges will conduct at least two Input Sessions between January and April. The first input session is to be concluded by February 15 and will focus on the following three questions:

  1. What is your vision of UC's leadership role in 21st century society?
  2. What strategic steps and resources are required to realize that future?
  3. What outcomes should we hold ourselves accountable for in realizing this vision for UC?

Responses to these questions will be recorded and shared at the Town Hall Meeting scheduled for February 24. 
See responses to the questions of the first input session (PDF)
The first round of Input Sessions and Town Hall Meetings has been distilled into a vision for the university that calls upon us to be leaders in the 21st century by making a difference.

The second Input Session will occur between March 15 and April 15. This session will focus on the emerging principles and strategies being developed in Town Hall meetings. Our proposed journey for this vision of the future centers on “five ships” that will carry us forward:

  1. Leadership activities
  2. Scholarship and our expertise in teaching, research, and creative works
  3. Deep partnerships
  4. Commitment to citizenship and social justice
  5. Stewardship (revenue and sustainability)

Also, using input from the first round of Input Sessions and the Town Hall Meetings, a proposed list of 21 strategies has been developed that will help to carry the university forward into the future. We are looking for proactive and innovative ideas to build on what we have drafted so far. We will provide a PowerPoint presentation that summarizes the “five ships” and 21 strategies. We suggest that the second Input Sessions focus on the following questions/tasks:

  1. Is there anything we missed in the “What, Why, Where, and How” of our vision document and the Next Steps action strategies?
  2. Reflect on the concepts of Leadership, Scholarship, Partnership, Citizenship, and Stewardship. In what ways can these concepts guide the university in the future?
  3. Most importantly, select a few of your favorites from the list of 21 and give us creative action steps we could share with the Town Hall Action Teams as they proceed with their work.

Responses to these questions were recorded and shared at the Town Hall Meeting 8 on April 20th, 2004.
See Responses to the questions of the second input session (PDF)
See a Summary of the CAPP Foundation Breakfast Input Sessions (PDF)

Input Sessions for stakeholders outside the campus will use a unique format and timetable. On-campus Input Sessions will be organized by vice presidents and deans in conjunction with the planning process support team. Cathy Maltbie, Research Associate in the Evaluation Services Center in the College of Education, Criminal Justice and Human Services will serve as the point person to help with coordination of input sessions. Guidelines for conducting these Input Sessions have been distributed to vice presidents and deans.

Individual Feedback: The Comprehensive Academic Planning Process Web site provides an opportunity to review information being generated as this process proceeds. A feedback form for individuals to send questions or comments is part of the site. Individual comments and questions will become part of the overall data being considered as this process moves forward. See a list of all Web Comments as of April 15th, 2004 (PDF).

Who’s in charge?

This is a university-wide activity, and everyone has a responsibility to participate and to help move this effort forward. The President and members of the President’s Cabinet serve as the steering committee for this effort. The two provosts, vice presidents, the chair of the Faculty Senate and the chair of the Deans Council are members of this group. A small operational group coordinates logistics for the process. The Working Group participating in Town Hall meetings will reflect, discuss, debate, and submit components of a recommended plan. Ultimately, the President, Provosts and Cabinet will finalize the plan. In the coming year, plans will begin to be implemented and more fully developed at the local level. In addition, new working groups will be identified and convened around specific initiatives that emerge out of this process.

What is the timeline for this effort?

December 2003
12/8/03: President convenes 50 university leaders including VPs and deans, selected faculty, staff and students for a listening session on an academic planning process. Town Hall # 1.

January 2004
1/6/04 and 1/12/04: Operational Group meets
1/15/04: President addresses Faculty Senate in Plenary Session
1/16/04: President’s Cabinet discusses academic planning process
1/26/04: President convenes Foundation Board for Fireside Chat
1/27/04: President and team share information and plan for academic planning process with Board of Trustees
1/29/04: Town Hall #2

February 2004
2/3/04 and 2/13/04: Operational Group meets
2/12/04: Town Hall #3
2/15/04: First Local Input Meetings Completed
2/20/04: President’s Cabinet meets to assess plan and progress to date
2/24/04: Town Hall #4

March 2004
3/3/04: 3/17/04 and 3/31/04 Operational Group meets
3/8//04: Town Hall #5
3/19/04: President’s Cabinet Meets
3/29/04: Town Hall #6

April 2004
4/08/04: Town Hall #7
4/15/04: Operational Group meets
4/15/04: Second Local Input Meetings completed
4/16/04: President’s Cabinet meets
4/20/04: Town Hall #8

May 2004
5/21/04: President’s Cabinet meets
Academic Plan (including conceptual framework, principles, long-term and short-term strategies) published.
Main Street Celebration Week and plan made public
Summer 2004Teams meet to plan implementation of initial strategies

Fall 2004
Teams convene to implement short-term strategies and fully develop long-term strategies

UC adheres to conceptual framework and themes while process remains dynamic into the future. Perhaps the work will lead to UC's bicentennial celebration in 2019.

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