Facilities & Cleaning Procedures

Effective June 1, 2020, Facilities Management modified cleaning procedures for labs, offices and suites – to ensure a focus on high-touch and high-traffic areas. The Housekeeping team is supported by building occupants who are cleaning their own personal workspaces within labs, offices and conference rooms.  In addition, occupants are asked to empty their personal trash and recycling containers into larger trash and recycling containers located on each floor of every building, and custodians will empty the large containers regularly. This not only helps our housekeepers maintain efficiency but also limits the amount of people within individual spaces.  

As the Return to Campus continues, measures include

  • Over 2,000 cleaning kits with paper towels and disinfectant have been placed in classrooms.
  • 1,500 free-standing and wall-mounted hand sanitizer dispensers are installed throughout campus, located at building entrances and elevator lobbies. For instance, Tangeman University Center has nine stations - one at each of the five entrances and at each of the four elevator lobbies.
  • Hand-sanitizer bottle refill stations are installed in high-traffic buildings.
  • Water systems have been operated, maintained and are tested to ensure safe drinking water.
  • HVAC systems have been maintained and are operating to meet American Society of Heating, Refrigerating and Air-Conditioning Engineers guidelines.
  • 500 additional garbage cans have been purchased.
  • Signage reminding people to practice safe habits will be installed in common areas such as restrooms and elevators.
  • Additional signage kits will be developed for departments to download and print out on their own.
  • Building circulation plans have been evaluated .
  • Alternative locations have been evaluated for classroom and student study areas uses such as TUC Great Hall, the Campus Recreation Center, and Nippert Stadium’s West Pavilion.

Ordering office cleaning supplies

COVID-19 supplies (sanitizing wipes and sprays) for individual and department offices can be acquired via UC contracted vendors such as GBEX and from the Facilities Management Stockroom with this form.

Find much more information on the Facilities Management website. Or contact Joyce Land-Whittaker, Director of Housekeeping, at landjm@uc.edu    

General workplace assessments

Units will evaluate workspaces and common areas according to university guidelines. Requests for modifications of space, if applicable, must be approved by the appropriate vice president, vice provost or dean. Provostal units should forward such requests to Vice Provost Chris Lewis (lewisct@uc.edu) for approval.

Managers should continually check with all returned employees to see if the work environment is adequately functioning, and all staff should continue to follow physical distancing guidelines.

Classroom cleaning

UC Housekeeping clean each classroom daily five days per week and restock supplies. Ample cleaning supplies are available in classrooms along with garbage cans so students and faculty can clean chairs, desks, countertops and keyboards at the beginning of each class. Faculty and staff should familiarize themselves with the recommended supplies and procedures posted on the Facilities Management website and all Safe Environment and Wellness resources posted on UC’s Coronavirus website. Contact Work Control at 558-2500 if classroom cleaning supplies are running low.

Classroom preparation

UC Planning, Design and Construction has posted classroom signage and resources on its website, including maximum occupancy signs and recommended seating diagrams for typical classroom configurations. Maximum occupancy signs are posted outside classrooms of centrally scheduled spaces, and units can download the signs to post outside locally scheduled spaces. Maximum in-person attendance is not to exceed 50 persons regardless of the available space. Units can consult with PDC on seating solutions for local spaces by contacting Jamie Accurso, Director of Planning, at jamie.accurso@uc.edu.

Classroom scheduling

All UC campuses must comply with all relevant state and CDC guidelines. Best practices include ensuring 6-foot physical distancing capacity in all directions. Planning, Design and Construction (PDC) is providing computational analysis and conceptual space diagrams as guidance for classroom capacity and increased physical spacing. The registrar and colleges should use these guides to assign classroom space to course sections based on the needs of the course, the number of students enrolled, available space and physical distancing requirements.

Units can consult with PDC on potential solutions for labs, spaces where equipment is difficult to move, or spaces with other unique needs, by contacting Jamie Accurso, Director of Planning, at jamie.accurso@uc.edu. Colleges must seek approval for space modifications by the dean and Vice Provost Chris Lewis (lewisct@uc.edu) in the Office of the Provost. Colleges may place a work control order for materials after obtaining approval.

All costs are the responsibility of the unit. It is acceptable to use uncommitted Information Technology and Instructional Equipment (ITIE) funds for these additional expenses for student health and safety.

Classroom management

Maximum in-person attendance is not to exceed 50 persons. Courses meeting in-person where student enrollment exceeds 50 must make plans to ensure equal access for all students, either by staggering attendance or via other means. Classroom occupancy levels and diagrams exemplifying classroom types are available on the Planning, Design + Construction website. Students and faculty in classrooms should follow all safety measures outlined by the university, including facial coverings and maintaining 6 feet distance from others while in class.

A small supply of facial coverings will be available in the cleaning kits at the front of each classroom. Instructors may distribute these as needed to students who forget their own facial covering. When these supplies run out, students may purchase a facial covering at the UC Bookstore or at campus food service locations. Another small supply of facial coverings were provided to each Office of the Dean and departments may order packs of 100 masks from the Facilities Management stockroom.

Additionally, bottles of hand sanitizer have been added to the classroom cleaning kits for use by faculty after shared classroom audio visual equipment and other technology have been disinfected. Common work spaces and tools should be disinfected before and after each use. Facilities will also regularly clean spaces

COVID-19 contact

If a space on campus was potentially exposed to COVID-19, UC’s Environmental Health and Safety will assess the space and determine a safe and effective course of action. Any cleaning and sanitization of that space would be based on recommendations from the Centers for Disease Control and Prevention.

Contact for UC Environmental Health and Safety is Director Jan Utrecht at
jan-arthur.utrecht@uc.edu

Please note that teaching spaces and other rooms may become unavailable for an extended period of time if an individual in the room subsequently tests positive for COVID-19. Faculty and staff, should prepare contingency plans in the event spaces become unavailable.