Employee Responsibilities

Mandatory Reporting

All university employees, except those specifically designated as confidential resources (CAPS, Health Services, the counseling services at Blue Ash and Clermont Colleges, and On-Campus Women Helping Women Advocates), must report to the Title IX Coordinator any incidents of possible sexual harassment, sex discrimination, or retaliation of which they are aware. Reports must be made within 24 hours using the online reporting form or to the Title IX Coordinator or a Deputy. University employees who are responsible for reporting possible sex discrimination, sexual harassment, and retaliation include all faculty, administrators, staff, resident coordinators, resident advisors and peer educators.

Ohio law requires that any person learning of a felony report the crime to the police. All university employees must report a felony of which they are aware to the University of Cincinnati Police Department (exceptions to this are employees of the Counseling Center and University Health Services). Questions regarding identifying felony behavior can be directed to the Office of General Counsel or the University of Cincinnati Police Department. For a list of reportable offenses, please see the sexual offenses and related crimes chart.

Responding to Disclosures

University of Cincinnati employees have a responsibility to share information about incidents involving sexual harassment, including sex/gender-based violence, dating or domestic violence and stalking with the Title IX Office. Below are some tools to assist you when responding to a disclosure.

The Title IX Office offers various handouts that provides students and employees with an overview of the various resources, reporting options, and procedures. It may be useful to print out and share with community members.

Below are some suggested responses based on possible scenarios:

"It is courageous of you to talk about this, and I respect your reaching out for help. You should know that I must report any sexual violence to our Title IX Office. But, I can point you to a confidential resource if you’d like."

“I’m glad you want to talk to me about a concern and that you feel comfortable speaking with me about something that I can see may be difficult to talk about. I want to make sure you understand my role here. I will do everything I can to protect your privacy but depending on what you tell me I may need to inform another administrator at the University."

"I am sorry to interrupt you, but I want to let you know that there are a number of situations where I am required to report what you tell me to the Title IX Office. I am happy to talk with you, but if you’d like to first explore options with a confidential resource here is a list of numbers you can call."

“I am happy to talk to you more about your concerns, however if you would like to talk with someone on campus who can assure you a higher level of confidentiality, I can immediately connect you with a confidential resource."

Syllabus Language

Resolution Supporting the Addition of Information Regarding Title IX and Mental Health Services on Student Course Material

"THEREFORE be it resolved that the University of Cincinnati Faculty Senate recommends that faculty include information about Title IX and Mental Health services on course syllabi or learning management system sites."

- Approved by the Faculty Senate on May 12, 2016