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University of Cincinnati Academic Advising Association (UCAADA) Bylaws

Article I. Names and Acronym

The name of this association shall be the University of Cincinnati Academic Advising Association. The official acronym shall be UCAADA.

Article II. Definition of Academic Advising (taken from NACADA Concept of Academic Advising)

Academic advising is integral to fulfilling the teaching and learning mission of higher education. Through academic advising, students learn to become members of their higher education community, to think critically about their roles and responsibilities as students, and to prepare to be educated citizens of a democratic society and a global community. Academic advising engages students beyond their own world views, while acknowledging their individual characteristics, values, and motivations as they enter, move through, and exit the institution. Regardless of the diversity of our institutions, our students, our advisors, and our organizational structures, academic advising has three components: curriculum (what advising deals with), pedagogy (how advising does what it does), and student learning outcomes (the result of academic advising).

SUMMARY

Academic advising, based in the teaching and learning mission of higher education, is a series of intentional interactions with a curriculum, a pedagogy, and a set of student learning outcomes. Academic advising synthesizes and contextualizes students’ educational experiences within the frameworks of their aspirations, abilities and lives to extend learning beyond campus boundaries and timeframes.

Article III. Purpose

The University of Cincinnati Academic Advising Association (UCAADA) was formed in 1988 to provide communication links and information sharing among those involved in academic advising. The group represents all colleges and offices concerned with advising and is committed to implementing ideas and programs to strengthen advising.

Article IV. Goals

  1. Provide communication links among those involved in academic advising at the University of Cincinnati.
  2. Provide information sharing among those involved in academic advising at the University of Cincinnati.
  3. Support and provide local professional development opportunities for those involved in
    academic advisement at the University of Cincinnati.
  4. Provide liaison and advice to university administration regarding issues related to academic advising.
  5. Affiliate with the National Academic Advising Association (NACADA) and the Ohio
    Academic Advising Association (OHAAA).
  6. Establish relationships with other professional organizations.
  7. Establish and promote a local award and recognition system for academic advising.
  8. Provide a means of social support and professional networking across campus.

Article V. Membership

  1. Equal Opportunity - Membership in UCAADA and opportunities for leadership shall be open to all individuals, and there shall be no discrimination for reasons of religion, age, race or color, gender, sexual orientation, national origin, veteran status, or disability.
  2. Eligibility
    1. Full time and part time employees of the University of Cincinnati. Membership shall be open to academic advisors, counselors, faculty, administrators, and others interested in academic advising.
    2. All members shall be eligible to attend meetings, vote, hold office, and are entitled to all the services and benefits provided by UCAADA.
    3. Registration. Eligible full time and part time employees must register with the secretary of the organization by providing contact information in order to become members.
  3. Dues - There are no fees associated with UCAADA membership.

Article VI. Meetings of the Membership

  1. UCAADA meetings are held monthly.
  2. The executive committee calls special meetings, events and conferences based on member interests and professional development needs.

Article VII. Executive Committee

  1. Composition - The Executive Committee shall be comprised of seven (7) elected members: 

    1. President - Convene group for monthly meetings and special events; maintain organizational focus of group; maintain contacts with College Liaison Committee (CLC) and other university officers in academic and student affairs; propose and submit budget; act as UCAADA representative to outside organizations (NACADA, Cincinnati Consortium of Colleges and Universities, etc.)

    2. Communication - Records keeper of the organization and the main disseminator of information relevant to the advising community, including monthly meeting reminders. Keep the website current in order to promote meetings, share information and spotlight events. Manage social media.  

    3. Vice President -Reserve meeting locations; coordinate UCAADA Holiday Party; assist in contacting guest speakers, support President and Programming Chair, as needed; oversee UCAADA Interest Groups. 

    4. Membership - Maintains the official UCAADA Listserv, adding new members when requested; manages outreach to new members of the advising community; coordinates Advising Mentor Program; collecting regular feedback from UCAADA members. 

    5. Equity & Inclusion - Identify needs of individual advisors in affinity groups; encourage campus development of DEI education and training opportunities for faculty, staff, and students; disseminate information and successful practices related to diversity, equity, and inclusion in higher education; community outreach for advisor representation

    6. Program Development Chair - Organizes and initiates, with the assistance of the UCAADA Executive Board, program content for the monthly UCAADA meetings; ensures that the content is sensitive to the needs of the general body of UCAADA and focuses on important updates, best practices, and general professional development opportunities; assists with other UCAADA sponsored events that require coordinating. Programming or general logistics, as needed; responsible for reminding and following up with any and all presenters both prior to and after the meetings or event; and send thank you notes to guest speakers

    7. Award and Recognition Chair - Serves as the lead in planning and executing the UCAADA End of the Year Banquet; leads committee to recognize those involved in academic advising (i.e. Outstanding Academic Advisor of the Year, Faculty Advisor, Advising Administrator, etc) for End of Year Banquet. Finds creative and new ways to recognize advisors at UC, including UCAADA Advisor of the Month. Works closely with the Executive Board to consider recipients for the Barbara Schooley Award, as well.

  2. Unelected Positions 
    The UCAADA Board also includes a seat for 2 at-large seats for previous Board members who wish to stay engaged. These are voluntary and not elected. 
    1. Past President - Provide counsel to the current President, and historical context to Executive Board. 

    2. At-Large - Provide counsel and historical context to Executive Board. Take meeting minutes for Executive Board and UCAADA monthly meetings; distribute meeting minutes via UCAADA website. To be determined by Executive Committee.

  3. Elections. Active members who express an interest and ability to act as an executive committee member may make themselves eligible by notifying the UCAADA secretary or election committee before elections occur, during the last regular meeting of the year. 

  4. Tenure. Terms are for two years, with ½ of the executive committee elected on odd number years and ½ elected on even number years.

    1. Even year elections with the President, Program Development Chair, Equity & Inclusion Chair, and Communication officer.

    2. Odd Year elections are Vice President, Award and Recognition Chair, and Membership Chair.

  5. Members may serve up to two consecutive terms in any one capacity on the Executive Committee. No member may hold more than one seat on the Executive Committee at one time.
  6. NACADA membership. At least one Executive Committee member shall be a current member of the National Academic Advising Association (NACADA) at all times.

Article VIII. Amendments

Amendments to the bylaws must be ratified by a majority vote of members.