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Surplus Equipment
About Us
The Surplus Equipment Department serves the university community in all matters relating to the handling of surplus items by establishing a standard procedure for the proper disposal of assets taking into consideration applicable laws and concerns regarding information security, hazardous waste, radiation safety, sponsored program contractual obligations, etc.
University organizational units are encouraged to reclaim assets from within the university wherever possible. In addition to offering items to university organizational units at no cost, the Surplus Equipment Department provides outlets for the sale of surplus items to the general public via Sealed Bid Auctions and the Monthly Public Sale.
Visitors to the Surplus Equipment Department may enter the building through the Surplus Equipment Entrance in the center of the rear of the Campus Services Building. The building is secure but a phone is located on the dock if needed.
Campus Services Building, Suite B103
2900 Reading Road
Cincinnati, Ohio 45206
| Mail Location: | 0194 |
| Phone: |
513-556-5654 |
| Fax: | 513-556-1377 |
| Email: | assets@uc.edu |
| Dates |
Typically held on the first Saturday of each month (unless stated otherwise below due to a holiday weekend) |
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| Actual Dates for 2013 | January 5, February 2, March 2, April 6, May 4, June 1, July 6, August 3, September 14, October 5, November 2, December 7 | |
| Sale Hours |
9:00 a.m. to 1:00 p.m. |
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| Location |
Campus Services (Old Sears) Building, Basement level, Suite B103, 2900 Reading Road, Cincinnati, OH 45206 |
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| Parking |
Parking Services will allow the general public to view surplus inventory in the Campus Services Building on Public Sale dates (Saturdays listed above). Parking Services will not issue parking citations in the Reading Lot during sale hours but will enforce at all other times. |
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| Surplus Removal Policy |
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All purchased surplus items must be removed from University property on day of sale |
| Payment Methods Accepted |
Payment for surplus items must be made by credit card (Visa, MasterCard, or Discover), check, or money order made payable to the University of Cincinnati - NO CASH ACCEPTED |
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| Terms and Conditions |
Public Surplus Sales Terms and Conditions | |
| Policies |
Policies for Public Surplus Sales |
Viewing by UC Organizational Units
University organizational units are encouraged to search our inventory prior to purchasing new assets. There is no cost to the organizational unit for any item selected as long as the surplus item is used in the organizational unit with their unit head approval. These surplus items are not to be sold or given to individuals for their personal use.
Organizational Unit viewing times are Tuesday mornings from 8:00 a.m. until 11:00 a.m. No appointment is necessary.
Delivery is available for large items.
| Hours | Tuesday mornings from 8:00 a.m. to 11:00 a.m. |
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| Location | Campus Services (Old Sears) Building, Basement level suite B103, 2900 Reading Road, Cincinnati, OH 45206 |
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| Required Documentation | Valid UC Staff or Faculty ID (Students must be escorted by a staff member) Organizational Unit Head's Name VP/Dean's Name Organizational Unit RCC (Responsible Cost Center) |
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| Parking | Since the UC Shuttle does not stop at the Campus Services Building, Parking Services will allow staff members to view surplus inventory in the Campus Services Building by displaying another valid UC Parking decal. Parking Services will not issue parking citations in the Reading Lot on Tuesday mornings (dates listed above) if a valid decal is displayed, but will enforce parking regulations at all other time. | |
| Phone | 513-556-5654 |
UC Surplus Donation Event for Non-Profit Organizations
Date & Hours |
TO BE SCHEDULED |
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Location |
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Required Documents |
Proof of Non-Profit status in the form of one of the following is required: * Copy of IRS determination letter providing federal tax-exempt status. - IRS Form 1023, 1024 or 1028 (application forms) signed and dated within the past 12 months will also be accepted if determination letter has not been received. * Copy of recently filed IRS Form 990 or 990-EZ signed and dated within the past 12 months. * Printed verification of a filed IRS Form 990-N (the “e-postcard) within the past 24 months. Other forms of State sales tax exemption certificates or other local/state documentation will not be accepted. Agency issued photo ID showing participant's role within Non-Profit Agency is required OR letter stating particpants role in the organization along with a valid state-issued photo ID. |
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Additional Information |
Moving personnel and transportation is the responsibility of the Non-Profit Agency, delivery is not available. All items must be removed by 3:00 p.m. on the day of the event. |
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Parking |
Visitors must park in the center section of the parking lot in the rear of the building adjacent to the loading dock. The Surplus Equipment entrance is marked with a sign. |
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Phone |
513-556-5654 |
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Unable to attend and want to be notified of future Non-Profit Donation Events? Email us with your contact information! |
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