Budget & Financial ServicesUniversity of CincinnatiDivision of Administration and FinanceBudget & Financial Services

Budget & Financial Services

Surplus Equipment

PUBLIC SALE

The January Surplus Management monthly public sale will take place on Saturday, January 10th, 2015 from 9 am to 1 pm

 

Departmental Viewing 

We will be OPEN to UC departments on Tuesday December 9th, 16th and 23rd.

PLEASE NOTE: For the Tuesday December 16th departmental viewing, we will be CLOSING EARLY at 11 am.

 

We will be CLOSED to UC departments on Tuesday, December 2nd & Tuesday, December 30th and January 6th.

Click on Viewing by UC Organizational Units below for all current information.

 

UC Surplus Management News

For all of our friends and loyal customers, Surplus Management now has our own Facebook page. The page can be found at https://www.facebook.com/UC.Surplus. We can also be followed on Twitter @UCsurplus.

Please also check our monthly Public Sale information on the week of the sale in E-Currents, the Cincinnati Enquirer & Community Press system and on Craigslist.

 

PLEASE NOTE: The photos listed on our website and in our advertising may be stock photos and not actual images of the items available for sale.  Additionally, all items listed on our website and in our advertising are not guaranteed to be available the day of the Public Sale as they may be claimed by UC departments prior to the sale.

 

Surplus sales floor

About Us

The Surplus Equipment Department serves the university community in all matters relating to the handling of surplus items by establishing a standard procedure for the proper disposal of assets taking into consideration applicable laws and concerns regarding information security, hazardous waste, radiation safety, sponsored program contractual obligations, etc.

University organizational units are encouraged to reclaim assets from within the university wherever possible.  In addition to offering items to university organizational units at no cost, the Surplus Equipment Department provides outlets for the sale of surplus items to the general public via the Monthly Public Sale.

Visitors to the Surplus Equipment Department may enter the building through the Surplus Equipment Entrance in the center of the dock of the building.  The building is secure but a phone is located on the dock if needed.

5121 Fishwick Drive
Cincinnati, OH  45216

Mail Location: 0194
Phone:
513-556-5654
Fax: 513-556-1377
Email: assets@uc.edu

 

Teig Farrell

Teig Farrell
Associate Director, Business Affairs
Surplus Management
513-556-5610

 

 

Scott Clark

Scott Clark
Supervisor, Surplus Properties
Surplus Management
513-556-1219

 

 

Brendan Weaver
Coordinator, Surplus Properties
Surplus Management
513-556-5654

PLEASE NOTE: The photos listed on our website and in our advertising may be stock photos and not actual images of the items available for sale.  Additionally, all items listed on our website and in our advertising are not guaranteed to be available the day of the Public Sale as they may be claimed by UC departments prior to the sale.

 

Monthly Public Surplus Sales for the General Public

Dates
  Typically held on the first Saturday of each month (unless stated otherwise below due to a holiday weekend)
Actual Dates for 2015   January 10, February 7, March 7, tentatively April 4 (TBD), May 2, June 6
Sale Hours
  9:00 a.m. to 1:00 p.m.
Location
  5121 Fishwick Drive, Cincinnati, OH  45216
Parking
      Parking for the general public to view surplus inventory at the Fishwick Building is on the South side of the building.  There are also signs at the front entrance to the Fishwick facility directing you to Surplus Management. 
Surplus Removal Policy
  
All purchased surplus items must be removed from University property as stated in our Terms and Conditions.
Payment Methods Accepted
  Payment for surplus items must be made by credit card (Visa, MasterCard, or Discover), check, or money order made payable to the University of Cincinnati - NO CASH ACCEPTED
Terms and Conditions
  Public Surplus Sales Terms and Conditions
Policies
  Policies for Public Surplus Sales

Viewing by UC Organizational Units

University organizational units are encouraged to search our inventory prior to purchasing new assets.  There is no cost to the organizational unit for any item selected as long as the surplus item is used in the organizational unit with their unit head approval. These surplus items are not to be sold or given to individuals for their personal use.  

Delivery is available for large items.

Hours  

Regular viewing dates and times will be Tuesdays from 8:00 am - 12:00 pm.  

Departmental viewing will be available on the following Tuesdays: December 9th, 16th & 23rd. PLEASE NOTE: We will be CLOSING EARLY at 11 am on the 16th.

Surplus Management will not be open for departmental viewings on Tuesday, December 2nd, Tuesday December 30th and January 6th..

 

Location   5121 Fishwick Drive, Cincinnati, OH  45216
Required Documentation  

Valid UC Staff or Faculty ID (Students must be escorted by a staff member)

Organizational Unit Head's Name

VP/Dean's Name

Organizational Unit RCC (Responsible Cost Center)

Parking   Parking is on the south (left) side of the building and there is also signage directing you to the department.
Phone   513-556-5654.  There is also a phone on the exterior of the building near the south entrance door.  To reach Surplus Management, just dial 65654.

Vehicle Sales for the General Public

Dates

 

If vehicles are available for sale, they are sold on the first Saturday of each month in conjunction with the monthly Public Sale (see link on the Surplus homepage for Public Sale dates)

Next Public Sale                (with available vehicles)

 

Please see below for the listing of vehicles (when available) for sale at next Public Sale.

Vehicle Sale Hours

 

9:00 a.m. to 12:30 p.m.

Location

 

5121 Fishwick Drive, Cincinnati, OH  45216

Vehicle Sale Procedure

     

Surplus vehicles will be available for sale only on the day of the Public Sale from 9 am to 12:30 pm. All vehicles will be available for inspection at 5121 Fishwick Drive, Cincinnati, OH, 45216 on the day of the sale. Due to safety and liability considerations, vehicles available for sale cannot be started or driven.

 

If you would like to be a potential buyer for any of the available surplus vehicles, the following is required:

·         A Vehicle Purchase Form must be completed and submitted. The forms and the locked submission box will be located at the Public Sale sales counter. PLEASE NOTE: Only one form per person per vehicle is permitted. Any additional forms submitted by an individual will be disqualified from consideration.

·         If you wish to purchase multiple vehicles, an individual Vehicle Purchase Form must be submitted for each vehicle you would like to purchase. Vehicle Purchase Forms that list multiple vehicles will be disqualified from consideration.

·         The Vehicle Purchase Form submission box will be unlocked at 12:30 pm on the day of the Public Sale. YOU MUST BE PRESENT IN ORDER TO BE AWARDED THE VEHICLE FOR PURCHASE.

·         In the event that there are multiple Vehicle Purchase Forms submitted for the same vehicle, one of the Vehicle Purchase Forms will be drawn randomly from the box.  The purchaser listed on the randomly drawn form will be given the opportunity to purchase the vehicle.  If that individual should decline purchasing the vehicle, another name will be randomly drawn until a purchaser is determined.

 

ALL VEHICLES ARE SOLD “AS IS”,”WHERE IS” AND ‘WITH ALL FAULTS, IF ANY’.

 

Please read the Public Surplus Terms and Conditions and the Policies for Public Surplus Sales sections below for more information.

Vehicles for Sale

 

There are currently no vehicles available for the January UC Surplus monthly sale. Please check our website again as we get closer to the January 10th sale.

 

Vehicle Prices

  All UC Surplus vehicles will have a fixed, non-negotiable price clearly marked on each vehicle.

Payment Methods Accepted

 

Payment for surplus items must be made by credit card (Visa, MasterCard, or Discover), check, or money order made payable to the University of Cincinnati - NO CASH ACCEPTED

Terms and Conditions

 

Public Surplus Sales Terms and Conditions

Policies

 

Policies for Public Surplus Sales

UC Surplus Donation Event for Non-Profit Organizations

Qualifying Non-Profit Organizations are encouraged to attend donation events when held. There will be no cost to the Non-Profit Organization. Typical items available will include desks, tables, chairs, cabinets, electronics, and other useful office related products.  Pre-registration requirements and additional information provided below.

Date & Hours

 

There are currently no scheduled dates for donation events.  Please check back here periodically.

Location

 

5121 Fishwick Drive, Cincinnati, OH  45216

Required Documents

 

 

1.      To request participation in the non-profit event, an email must be sent to assets@uc.edu stating that the non-profit group would like to attend.

2.      Once that email is received, the requesting agency will receive a return email from UC Surplus Equipment containing forms listing the required documentation (also listed below.)

 

o   Must send, in advance,  proof of Non-Profit status in the form of one of the following:

  • Copy of IRS determination letter providing federal tax-exempt status.
  • IRS Form 1023, 1024 or 1028 (application forms) signed and dated within the past 12 months if determination letter has not been received.
  • Copy of recently filed IRS Form 990 or 990-EZ signed and dated within the past 12 months.
  • Printed verification of a filed IRS Form 990-N (the “e-postcard”) within the past 24 months
  • For churches and schools that are not required to file IRS Form 990, certification documentation will be provided in the Surplus Equipment response to the non-profit organizations email registration at assets@uc.edu .

Proof of non-profit status (above) and all documentation listed in the registration email response MUST be received by email at assets@uc.edu, or by fax at 513.556.1377 no later than 4:00 pm on the Wednesday preceding the event

3.      Must have Drivers License or state issued photo ID

4.      Must provide own equipment, transportation and moving personnel

5.      Must remove all items from facility by 2:00 p.m. on the day of the event

Other forms of State sales tax exemption certificates or other local/state documentation will not be accepted.

Additional Information

 

Moving personnel and transportation is the responsibility of the Non-Profit Agency, delivery is not available.

All items must be removed by 3:00 p.m. on the day of the event.

     

Phone

 

513-556-5654

Unable to attend and want to be notified of future Non-Profit Donation Events?
Email us with your contact information!