Surplus Equipment, University of Cincinnati

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Surplus Equipment

UC Surplus & Central Storage is RELOCATING to 5121 Fishwick Drive in early July, 2013. Due to this relocation the following temporary changes will be in effect:

SE Requests - New requests are not currently being accepted; please hold requests until June 24, 2013.

Organizational Viewing -There will be no Organizational Unit Viewing until further notice; We anticipate viewing days resuming in early to mid-July.

Public Sales - There will be no public sales during the months of June or July; We anticipate monthly sales resuming on Saturday, August 3.

Thank you for your understanding and cooperation during this time of transition. We look forward to serving you again in the very near future.

About Us

The Surplus Equipment Department serves the university community in all matters relating to the handling of surplus items by establishing a standard procedure for the proper disposal of assets taking into consideration applicable laws and concerns regarding information security, hazardous waste, radiation safety, sponsored program contractual obligations, etc.

University organizational units are encouraged to reclaim assets from within the university wherever possible. In addition to offering items to university organizational units at no cost, the Surplus Equipment Department provides outlets for the sale of surplus items to the general public via Sealed Bid Auctions and the Monthly Public Sale.

Visitors to the Surplus Equipment Department may enter the building through the Surplus Equipment Entrance in the center of the rear of the Campus Services Building. The building is secure but a phone is located on the dock if needed.

Campus Services Building, Suite B103
2900 Reading Road
Cincinnati, Ohio 45206

Mail Location:	0194
Phone:	513-556-5654
Fax:	513-556-1377
Email:	assets@uc.edu

Surplus Equipment Services

Monthly Public Surplus Sales for the General Public

Dates		Typically held on the first Saturday of each month (unless stated otherwise below due to a holiday weekend)
Actual Dates for 2013		January 5, February 2, March 2, April 6, May 4, (June 1 & July 6 sales cancelled* due to facility relocation),* August 3, September 14, October 5, November 2, December 7
Sale Hours		9:00 a.m. to 1:00 p.m.
Location		Campus Services (Old Sears) Building, Basement level, Suite B103, 2900 Reading Road, Cincinnati, OH 45206
Parking		Parking Services will allow the general public to view surplus inventory in the Campus Services Building on Public Sale dates (Saturdays listed above). Parking Services will not issue parking citations in the Reading Lot during sale hours but will enforce at all other times.
Surplus Removal Policy		All purchased surplus items must be removed from University property on day of sale
Payment Methods Accepted		Payment for surplus items must be made by credit card (Visa, MasterCard, or Discover), check, or money order made payable to the University of Cincinnati - NO CASH ACCEPTED
Terms and Conditions		Public Surplus Sales Terms and Conditions
Policies		Policies for Public Surplus Sales

Viewing by UC Organizational Units

University organizational units are encouraged to search our inventory prior to purchasing new assets. There is no cost to the organizational unit for any item selected as long as the surplus item is used in the organizational unit with their unit head approval. These surplus items are not to be sold or given to individuals for their personal use.

Organizational Unit viewing s are temporarily unavailable due to the relocation of the Surplus Equipment Department. We anticipate re-starting viewing dates in early July. Please check here for updates.

Delivery is available for large items.

Hours		Department Viewings are temporarily unavailable; we anticipate re-starting vieiwing dates at the new facility in early July, but please check here for updates
Location		Effective early July, 2013 (exact date to be determined): 5121 Fishwick Drive
Required Documentation		Valid UC Staff or Faculty ID (Students must be escorted by a staff member) Organizational Unit Head's Name VP/Dean's Name Organizational Unit RCC (Responsible Cost Center)
Parking		Since the UC Shuttle does not stop at the Campus Services Building, Parking Services will allow staff members to view surplus inventory in the Campus Services Building by displaying another valid UC Parking decal. Parking Services will not issue parking citations in the Reading Lot on Tuesday mornings (dates listed above) if a valid decal is displayed, but will enforce parking regulations at all other time.
Phone		513-556-5654

UC Surplus Donation Event for Non-Profit Organizations

Surplus Equipment is pleased to hold a Donation Event for Non-Profit Organizations on Friday, June 7, 2013 from 9:00 a.m. until 2:00 p.m. Qualifying Non-Profit Organizations are encouraged to attend this event. There will be no cost to the Non-Profit Organization. Typical items available will include desks, tables, chairs, cabinets, electronics, and other useful office related products. Pre-registration requirements and additional information provided below.

Date & Hours		Friday, June 7, 2013 from 9:00 a.m. until 2:00 p.m.
Location		Campus Services (Old Sears) Building, Basement level suite B103, 2900 Reading Road, Cincinnati, OH 45206
Required Documents		1. To request participation in the non-profit event, an email must be sent to assets@uc.edu stating that the non-profit group would like to attend. 2. Once that email is received, the requesting agency will receive a return email from UC Surplus Equipment containing forms listing the required documentation (also listed below.) o Must send, in advance, proof of Non-Profit status in the form of *one* of the following: Copy of IRS determination letter providing federal tax-exempt status. IRS Form 1023, 1024 or 1028 (application forms) signed and dated within the past 12 months if determination letter has not been received. Copy of recently filed IRS Form 990 or 990-EZ signed and dated within the past 12 months. Printed verification of a filed IRS Form 990-N (the “e-postcard”) within the past 24 months For churches and schools that are not required to file IRS Form 990, certification documentation will be provided in the Surplus Equipment response to the non-profit organizations email registration at assets@uc.edu . Proof of non-profit status (above) and all documentation listed in the registration email response MUST be received by email at assets@uc.edu, or by fax at 513.556.1377 no later than 4:00 pm on Wed, June 5, 2013 3. Must have Drivers License or state issued photo ID 4. Must provide own equipment, transportation and moving personnel 5. Must remove all items from facility by 2:00 p.m. on the day of the event Other forms of State sales tax exemption certificates or other local/state documentation will not be accepted.
Additional Information		Moving personnel and transportation is the responsibility of the Non-Profit Agency, delivery is not available. All items must be removed by 3:00 p.m. on the day of the event.

Phone		513-556-5654
Unable to attend and want to be notified of future Non-Profit Donation Events? Email us with your contact information!