Transcript Explanation Key
The University of Cincinnati (Cincinnati, Clermont and Blue Ash) is accredited by the North Central Association of Colleges and Schools as a degree–granting institution at the associate, baccalaureate, master’s, professional, and doctoral levels.
This document is a computer-generated form, 11" x 8.5" in size, printed with burgundy ink on white colored security paper. Recipients can consider a paper transcript to be official only if the received document is printed on UC security-paper and only if it is both marked with the Office of the Registrar seal and stamped with the facsimile signature of the University Registrar. The student’s birth year is suppressed intentionally.
Explanation of Transcript Entries
The University of Cincinnati converted to a computerized records system in the Autumn Quarter 1985–86. The University continues to convert historical records to the same computerized records system. Coursework completed prior to the Autumn Quarter, 1985–86, and which has not been transferred to the computerized file will be attached. Information pertaining to degrees awarded after conversion is embedded within the coursework.
The University of Cincinnati adopted a semester–calendar system effective with Fall Semester 2012. The semester-system divides the academic year into three main enrollment periods (fall, spring, and summer semesters), each comprising approximately 14 weeks of instruction and one week of final exams—with the exception of summer semester when final examinations are held on the last day of instruction. Students with both quarter and semester coursework will have a conversion calculation printed on the transcript immediately prior to the first semester entry.
Course –Level Structure
- 0000–0999: Developmental Courses
- 1000–1999: 1st year (Freshman) courses
- 2000–2999: 2nd year (Sophomore) courses
- 3000–3999: 3rd year (Junior) courses
- 4000–4999: 4th year (Senior) courses
- 5000–5999: Senior–level research, project or capstone courses
- 6000–6999: Undergraduate/Graduate dual credit level courses
- 7000–9999: Graduate–level only courses
Semester–System Course Suffix
A combined lecture/lab semester-system course will carry the “C” suffix. A stand–alone laboratory semester–system course will carry the “L” suffix.
Transcript Explanation Key
Certain semester–system courses may be authorized to be taught with a special emphasis. For such courses, the college offering the course may assign one to four of the following designating “attribute” codes to any class section of that course.
- I=International/Education Abroad
- S=Service Learning
Semester “transition” courses serve as content “bridges” between quarter and semester-system courses that form content sequences. Such transition courses are identified by the utilization of “9” as the second digit of the four–digit semester course number (e.g. ENGL 220 offered in quarters becomes semester–system transition course ENGL 2920).
The UC grade replacement policy allows a student to repeat University of Cincinnati coursework, with the final grade awarded for the most recent class enrollment calculated into the cumulative grade point average rather than the final grade awarded for the original class enrollment. The total number of replaced University of Cincinnati credit hours may not exceed 15 quarter hours or 10 semester hours. Students may repeat up to a maximum of five undergraduate quarter courses or four semester courses.
A University of Cincinnati undergraduate student who has been readmitted to the University after an absence of at least three years may be granted Academic Fresh Start. Upon the approval of Academic Fresh Start, a notation will be recorded on the student's record and the student's cumulative grade point average will be initiated from the date of reentry. The credit granted for prior work will be established by the student's college at the time of readmission and will be treated in accordance with the college's advanced standing policy.
Questions regarding the interpretation of the University of Cincinnati transcript may be directed to the Office of the University Registrar at firstname.lastname@example.org.