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Invoiced or Billed Sponsored Aid
Organizations wanting to be invoiced or billed for tuition and fees must send a letter listing the name and ID of each student they intend to sponsor. This letter should indicate in detail the amount to be paid and the specific tuition and fees they will cover. A letter must be sent to the Cashier each term covering these details.
Credits are not posted to the student’s account until payment is received from the sponsoring organization; however, credits can be posted before payment if the Sponsor signs a Sponsored Student Agreement.
Ohio organizations that pay 100% of an employee’s tuition and fees and agree to comply with Senate Bill 53 requirements should complete the Sponsored Agreement for Senate Bill 53 (contact the cashier's office for a copy). Students covered by these agreements are charged in-state rates; like-wise, the employers are billed in-state rates.
To ensure timely credit to a student’s account all documentation must be received at least one week before the beginning of the term. Students are responsible for paying all tuition and fees not covered by the agreement by the due date or risk being assessed a late payment fee.
Late paper work, documentation, or credit not received by the due date will result in the account being assessed a late payment fee. Students should monitor their bills to be sure these payments are timely. If the payment is not received on time from the Sponsor the student should pay the bill by the due date to keep from receiving a late fee; then, the student can be reimbursed by their employer or receive a refund if the employer subsequently pays the university.
Refunds due the student after the application of the Sponsored Aid payments to student’s account will be processed within five days.
Sponsored Student Agreements
A Sponsored Student Agreement, purchase order, or voucher is required from the sponsoring agency authorizing the university to bill the sponsor directly for the student’s expenses. Upon receiving the authorization from the sponsor, a sponsor credit will be applied to the student’s account. After the drop/add refund period, second week of the term, the Cashier will begin invoicing the sponsors.
Sponsored Student's Responsibilities:
- The student is responsible for providing a valid authorization from their sponsor, prior to the beginning of the term to avoid late payment fees and service blocks.
- If the sponsor does not cover the total cost of the tuition and fees, it is the student’s responsibility to pay the remaining balance due.
- The student is responsible for knowing the duration of the agreement/authorization and obtaining a new authorization as needed. The university will not notify a student when the authorization has expired.
- Provide the sponsor with additional information required such as transcripts, grades, class schedules and other non financial related requirements.
- Provide contract, purchase order or voucher to the university prior to the beginning of the term. The authorization should contain the student name and student id number, charges covered, dollar limitations of the covered charges, length of sponsorship, sponsor’s billing address, contact name and number, fax number and email address.
- Sponsor payments should be made to the “University of Cincinnati” and not applied to the student’s bill as a check payment.
- Payment of the invoice is due, in full, upon receipt of the invoice.
- Sponsor should mail payment to the address provided on the invoice or by ACH/wire payment to the university’s bank account
UC Bursar’s Responsibilities:
- Staff will review authorizations upon receipt and certify a student’s eligibility, then post credit to the student’s account.
- Staff will invoice the sponsor for the authorized charges beginning the third week of the term. The invoice will include the student’s name and the total charges.
- Staff may charge back to the student’s account any charges resulting from non-payment by the sponsor.
Sponsors should note that if the sponsor organization requires the university to bill with the original authorization use the mail or in-person options.
Invoiced or billed sponsorship forms and/or checks should be addressed to:
University of Cincinnati
P.O. Box 933038
Cleveland, OH 44193
Questions regarding invoiced or billed sponsorships should be directed to the Cashier at (513) 556-4252, by e-mail at firstname.lastname@example.org or fax to (513) 556-2681. Contact in person should be done through the One Stop Service Center on the 2nd floor of the University Pavilion.