Bearcat Emergency Fund
The Bearcat Emergency Fund (BEF) is a partnership between the Division of Student Affairs, Enrollment Management, and Office of the Bursar. The BEF is designed to provide assistance with unexpected emergency expenses surrounding situations such as accidents, illness, death of a family member, fire damage, medical deductible, or need for temporary housing or food. Students may apply for funds when they have exhausted all other resources. The application will ask for details on how the expenses were unanticipated and why the student is unable to meet the expense. This funding is not intended to replace or supplement existing financial aid. All BEF applications are reviewed on a case by case basis. All BEF applications are typically limited to $500.00. Special circumstances may be approved for funds exceeding $500.00. Under normal circumstances, students needing emergency funds exceeding $500.00 are encouraged to consider alternate emergency funding and apply for an interest free short term loan. Please see alternate emergency funding below.
Examples of Expenses Considered:
- Emergency housing
- Necessary utilities
- Safety needs (changing locks)
- Prescriptions and other cost related to medical or mental health care including co-pays
- Books or other academic expenses
- Replacing essential personal belongings due to fire, theft, or natural disaster
- Limited travel costs related to death or illness of immediate family member
- Travel costs for medical, mental health or social service reasons
- Emergency transportation expenses
Example of Expenses Not Covered:
- Tuition and fees (*unless specified unusual and unanticipated circumstances)
- Health insurance
- Study abroad costs
- Non-essential utilities
- Household furniture not related to damage or theft
- Parking tickets
- Costs for entertainment, recreation, non-emergency travel
- Legal counsel and fees
- Other non-essential expenses
- Students must be currently enrolled in classes.
- Students must have a financial hardship resulting from an emergency, accident, or other unexpected critical incident.
- All other resources through Student Financial Aid must have been pursued and determined. Students must complete a BEF application and provide all supporting documentation.
- Must have a zero balance on their student account.
Students who are in need of emergency financial assistance may submit an application and supporting documentation to the Office of the Dean of Students. The Bearcat Emergency Fund Committee, consisting of staff members from the Office of the Dean of Students, Student Financial Aid, Bursars, and One Stop (and other staff when necessary), will review the submitted application and determine the appropriate funding amount. Funds distributed do not generally exceed $500. The committee will review all applications and will consider request in excess of $500 for unique and unusual circumstances of emergency financial need. Applicants may be required to meet with a staff member in the Office of the Dean of Students to discuss their application and circumstances. Students currently receiving financial aid, should be aware that receiving funding from the Emergency Fund may affect their future aid packages. For information on the application please contact the Assistant Dean of Students at 513-556-5064.
Disbursing of Funds:
Approved applications will have funds disbursed through direct deposit into the studentâs account within 2-3 working days from date of approval. For students who do not have a direct deposit account, a check will be mailed to the address on file through the studentâs records. When requested receipts must be given to the Dean of Students Office within 2 business days of purchase. The number of students who can be served by the Bearcat Emergency Fund is subject to the availability of funds. Students are limited to one BEF application per semester.
ALTERNATE EMERGENCY FUNDING: Short Term Loan
For emergencies needing funds greater than $500.00 and up to a maximum $2,000.00, registered students can also apply for a short term loan through the Office of the Bursar. The loan must be repaid within 90 days and is interest free. If not paid within 90 days, then a penalty and interest is applied. Learn more about short term loans.
Any questions regarding the Bearcat Emergency Funds can be directed to:
Daniel S. Cummins, Asst. Dean of Students
Division of Student Affairs