Communications Your Student Receives from Housing

Note: "Campus Core" refers to those buildings that are within the primary campus perimeter, including Stratford Heights. Students checking in at these locations do so by appointment. 

This includes the following communities: Calhoun, CRC, Dabney, Daniels, Marian Spencer, Morgens, Schneider, Scioto, Stratford Heights, Turner, and UPA. 

Hello Bearcat, 

Welcome to University Housing for the 2023-2024 academic year! We are preparing for your upcoming arrival. As you get ready to travel, please do the following to ensure a smooth check-in process:

• Review the Move-In page: This page covers everything you need to know about the move-in process, including walkthrough videos, traffic maps, and more.  
• Print your DashPass (attached) and bring it with you to move-in. 
  • Your move-in appointment is scheduled for: (Date / Time)
  • Your move-in queue location is: (Queue Location)
• Sign into the housing portal to ensure you have no outstanding action steps, such as reserving a move-in appointment.
• Prepare to enter our room decorating contest and give us your #UCRoomTour. 

Students Approved for Early Arrival:  

• If you have submitted an early arrival request and it has been approved, please report to your assigned residence hall to check in upon your arrival.  
• If you need to arrive before Aug. 15, you must submit an early arrival request in the housing portal and have it approved. If you do not submit a request, or your request has not been approved, your room may not be prepared for check-in upon your arrival.  

Student Move-In Times: 

• If you have not yet scheduled a move-in appointment, please sign into the housing portal and do so prior to Monday, Aug. 14. 
• Please make every effort to arrive at campus during the 9 a.m. to 4 p.m. time frame (US eastern time). This will ensure the most efficient check-in experience. 
• After hours arrivals should report directly to your assigned community. 

Upon arrival, if you have questions or concerns, please look for members of our move-in volunteers team.  

If you no longer plan to live in university housing for 2023-2024, please log into your housing application to submit a cancellation request. The University Housing website also contains a housing search resource page for students and families who wish to find alternative housing options. 

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or via email at uchousing@uc.edu. 

Regards, 
University Housing 

Note: "Campus Core" refers to those buildings that are within the primary campus perimeter, including Stratford Heights. Students checking in at these locations do so by appointment. 

This includes the following communities: Calhoun, CRC, Dabney, Daniels, Marian Spencer, Morgens, Schneider, Scioto, Stratford Heights, Turner, and UPA. 

Hello Bearcat, 

Welcome to University Housing for the 2023-2024 academic year! We are preparing for your upcoming arrival. As you get ready to travel, please do the following to ensure a smooth check-in process:

• Review the Move-In page: This page covers everything you need to know about the move-in process, including walkthrough videos, traffic maps, and more. 
• You are currently signed up to move in to a Campus Core community outside of the primary Aug. 15-17 move-in dates. You should report directly to your community to check-in upon your arrival to campus. 
• Prepare to enter our room decorating contest and give us your #UCRoomTour. 

Students Approved for Early Arrival:  

• If you have submitted an early arrival request and it has been approved, please report to your assigned residence hall to check in upon your arrival.  
• If you need to arrive before Aug. 15, you must submit an early arrival request in the housing portal and have it approved. If you do not submit a request, or your request has not been approved, your room may not be prepared for check-in upon your arrival.  

Student Move-In Times: 

• Please make every effort to arrive at campus during the 9 a.m. to 4 p.m. time frame (US eastern time). This will ensure the most efficient check-in experience. 
• After hours arrivals should report directly to your assigned community.  
• Upon arrival, if you have questions or concerns, please look for members of our move-in volunteers team.  

If you no longer plan to live in university housing for 2023-2024, please log into your housing application to submit a cancellation request. The University Housing website also contains a housing search resource page for students and families who wish to find alternative housing options. 

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or via email at uchousing@uc.edu. 

Regards, 
University Housing 

Note: "Leased Location" refers to those buildings that are within the primary campus perimeter, including Stratford Heights. Students checking in at these locations do so by appointment. 

This includes the following communities: Bellevue Gardens, Comfort Suites, CP Cincy, Jefferson House, MainStay Suites, The Deacon, The Eden, University Edge, USquare, 101 East Corry

Hello {NamePreferred}, 

Welcome to University Housing for the 2023-2024 academic year! We are preparing for your upcoming arrival. As you get ready to travel, please do the following to ensure a smooth check-in process:

• Review the Move-In page: This page covers everything you need to know about the move-in process, including unloading and check-in maps, making after-hours arrival requests, pro-tips, and more.  
• Sign into the housing portal to ensure you have no outstanding action steps, such as reserving a move-in appointment.  
• Prepare to enter our room decorating contest and give us your #UCRoomTour. 

Students Approved for Early Arrival:  

• If you have submitted an early arrival request (before Aug. 15 for first-year students; before Aug. 18 for returning students) and it has been approved, please report to your assigned community to check in upon your arrival (students arriving outside of 9 a.m. - 4 p.m. should see below for further check-in directions). 
• If you do not submit a request, or your request has not been approved, your room may not be ready for check-in upon your arrival.  

Student Move-In Times: 

• Please make every effort to arrive at campus during the 9 a.m. to 4 p.m. time frame (US eastern time). Students arriving during this timeframe should report to their assigned community.  
• Not all locations will be able to support an after-hours arrival. If you cannot arrive during the 9 a.m. to 4 p.m. timeframe, please contact our office immediately at uchousing@uc.edu. Please include “After Hours Arrival” in the subject line and your anticipated arrival date and time in the message so we can provide you alternate arrival instructions.  
• If you have not yet scheduled a move-in appointment, please sign into the housing portal and do so prior to Monday, Aug. 14.  

If you no longer plan to live in university housing for 2023-2024, please log into your housing application to submit a cancellation request. The University Housing website also includes a housing search resource page for students and families who wish to find alternative housing options. 

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or via email at uchousing@uc.edu. 

Regards, 
University Housing 

Dear New Bearcat,   

Congratulations on your acceptance to the University of Cincinnati. University Housing would like to be among the first to welcome you to the Bearcats family!  

We know there are many things on your growing to-do list so be sure to mark your calendar with the below important dates regarding the housing process.

January 23, 2023

• The Housing Application opens for all new incoming and transfer students.

May 3, 2023

• The Housing application priority deadline; housing waitlist opens.
  
• Applying before this date guarantees students a housing placement.

June 12, 2023

• University Housing begins making freshman room assignmentsOur initial round of freshman room assignments will take place at this time.
• Any students who do not receive their assignments during this initial round will be assigned in July and August.  

We encourage you to visit our website to become familiar with all university housing options, rates, meal plan details, in addition to answers to frequently asked questions. You can also send questions to uchousing@uc.edu or call us at 513-556-6461. University Housing is available by phone daily between 9 a.m. to 4 p.m.

Regards,
University Housing

Hello Bearcat,

As of this email, our records indicate that we have not yet received your housing application. We want to be sure that you do not forget this very important step on your path be joining the Bearcats family. The housing application is currently open.  You are encouraged to submit yours as soon as possible to have the best chance of secure a housing assignment in your preferred location.   

Step 1: Apply Now!  

• Submit your application for housing at uc.edu/housing/apply in the housing portal. 
• You will need your University user ID (6+2) and password to access the application. 

Step 2: Finalize your application

• Your housing application is not complete until the application fee is received  

Step 3: Keep an eye out for your room assignment

• Starting in June, and continuing throughout the summer, University Housing will assign students to rooms. 
• We will send an email to your UC email account letting you know when you have been assigned to a room.  
• Return to the housing portal to view your housing assignment

If you have additional questions regarding the housing application process, please visit the Housing website, contact us at uchousing@uc.edu or 513-556-6461.

Regards,
University Housing

Dear Bearcat:

As you prepare to attend UC, University Housing wants to ensure you do not overlook applying for housing or an exemption request to the university on-campus housing requirement. At this time, our records indicate we have received neither from you. 

Current permanent address of record:
# Street
City, State/Province ZIP/Postcode

You are required to reside in University Housing based on the above address. The university’s outside 50-mile on-campus housing requirement is an important policy to note:

All unmarried first-year students, or transfer students not transferring 30 credit hours or more, who are not residing with their parents inside a 50-mile radius of the main campus, are required to live in the residence halls during their first academic year.  

Space for fall semester is limited. By submitting your housing application as soon as possible, you will improve the possibility of receiving the assignment you prefer. The process is simple: access the online application by visiting the housing portal to apply.

While circumstances may necessitate an exemption to the outside 50-mile on-campus housing requirement, please note that these exceptions are rare. If you believe your circumstance warrants an exception, please contact University Housing to request an exemption request form. If you are no longer attending the University of Cincinnati, please be sure to cancel your admission with the University.   

If you need assistance with the application or if you have any questions regarding university housing, please contact University Housing at 513-556-6461 or at uchousing@uc.edu. 

We look forward to seeing you in August!

Regards,
University Housing

Hello Bearcat,

As of this email, our records indicate that we have not yet received your housing application. We want to be sure that you do not forget this very important step on your path to joining the Bearcats family. The housing application is currently open.  You are encouraged to submit yours as soon as possible to have the best chance of securing a housing assignment in your preferred location.   

• Submit your application for housing at in the housing portal. 
• You will need your university user ID (6+2) and password to access the application. 

Step 2: Finalize your application

• Your housing application is not complete until the application fee is received 
  • Step 3: Keep an eye out for your room assignment
• Starting in June, and continuing throughout the summer, University Housing will assign students to rooms. 
• We will send an email to your UC email account letting you know when you have been assigned to a room. 
• Return to the housing portal to view your housing assignment

If you have additional questions regarding the housing application process, please visit the Housing website, contact us at uchousing@uc.edu or 513-556-6461.

Regards,
University Housing

Hello Bearcat,  

Welcome to the University of Cincinnati! We are thrilled that you will be joining the Bearcat community for the upcoming academic year. This message contains important information about your housing assignment for the 2023-24 academic year. 

To stay updated with the latest news and information, make sure to follow us on Instagram (@uofcincy_RED) and regularly check the University Housing website. If you have any general questions about your residence hall room assignment, you can find answers on our Applying FAQs page. For specific information about your assigned community, please visit our Communities page and select your location. For more information about the application process, please visit our First Year & New Student page. 

ASSIGNMENT DETAILS
Room Location: Bearcat Hall
Room Assignment: Bearcat-101-A
Room Type: APT-Studio-Triple

By July 1, you will receive an email providing specific information about the fall move-in process. For a general overview of the process, please refer to the Move-In page on our website. 

Housing charges will be applied to your UC Student Account within the next few days. The payment due date will be included on the first billing statement you receive from the university.  

If your plans have changed and you no longer require housing for the 2023-24 academic year, please sign into the housing portal and submit a cancellation request. University Housing application Terms & Conditions apply. 

If you have any other questions, feel free to contact us at 513-556-6461 or uchousing@uc.edu. We understand that there may be high call and email volumes during room assignments, so we encourage you to use our automated callback option to avoid waiting on hold. Please remember that multiple callback requests will result in our system moving you to the back of the queue.  

Thank you for choosing University Housing. We look forward to providing you with a fantastic living experience! 

Best regards,  
University Housing 

Hello Bearcat,  

We have some important information regarding your housing assignment for the upcoming academic year (2023-24). Please read this message carefully. 

Our records show that you have completed the housing application, but there are still some necessary steps you need to take to receive your housing assignment in the June 12 group.

We urge you to take immediate action. To be eligible for University Housing, you must make progress toward enrolling in classes as required by the Terms & Conditions of the Housing Application. 

All housing students must maintain registration through August 1 of at least 3 credit hours to retain their assignment. 

Housing assignments will be processed in three main groups this summer. To receive your assignment in the first group, scheduled for the week of June 12, you must complete the following: 

1. By June 5, student must have already attended a Virtual Advising Prep Session (VAPS),(Please register for a session via the Bearcat Portal now)
2. By June 5, student must have scheduled a session with their academic advisor to occur prior to June 30,
3. If student has already attended both their VAPS and academic advising sessions by June 5, student must have registered for classes (students must take at least 3 credit hours); and
4. By June 5, student must have paid the university confirmation fee.

For information regarding requirements for assignment in the July 17 and subsequent groups, please refer to our First Year & New Students page on the Housing site. 

Not planning to live on campus? 
If you no longer plan on living on campus for the 2023-24 year, please log in to the housing application to submit the cancellation request. The cancellation request form is on the last page of the application. Housing and Food Services will waive cancellation fees for incoming students through June 5. 

The Housing website also contains a resource area for students and families that wish to find alternate housing options. 

Changed your mind about UC?
We appreciate knowing if you no longer plan to enroll at Cincinnati. To withdraw your offer of admission, please send Admissions a message at admissions@uc.edu with your request to withdraw.

Please contact our office if you have any questions about housing at uchousing@uc.edu or 513-556-6461.

Regards,  
University Housing

Hello Bearcat,  

Thank you again for your interest in university housing. The initial group of housing assignments will be completed the week of June 12. Please read this message carefully as it contains reminders for actions to be completed by June 5 to help ensure you receive your assignment in this group. 

Application Reminders

• Don’t forget to verify your roommate group. This can be done in the housing portal. For detailed instructions, please refer to our walkthrough video on the First Year & New Students page.
• Double-check your room preferences in the housing portal.
• To be eligible for University Housing, you must make progress toward enrolling in classes as required by the Terms & Conditions of the Housing Application. To receive your assignment in the first group, you must complete the requirements outlined on the First Year & New Students page.

What to expect the week of June 12
During the week of June 12, students eligible to receive their assignment will receive an email containing their specific housing placement for the 2023-24 academic year.

For additional resources, University Housing’s site contains the most up to date information. Students seeking information about their assigned community are encouraged to visit the Communities section of the housing site and view their community’s page.

For information related to cost, you may review the tentative (“not-to-exceed") rates for your enrollment cohort on the 2023-24 Cohort Rates page.

Changed your mind about UC?
We appreciate knowing if you no longer plan to enroll at Cincinnati. To withdraw your offer of admission, please send Admissions a message at admissions@uc.edu with your request to withdraw.

Please contact our office if you have any questions about housing at uchousing@uc.edu or 513-556-6461.

Regards,  
University Housing

NOTE: The following message was sent only to Roommate Group leaders as they are the only students in a roommate group who can verify the group. 

Hello Bearcat,  

Good afternoon. This is a follow-up to our May 31 email which contained reminders for steps to complete before housing assignments are made. You are receiving this email because you are the leader of a roommate group which has not been verified. 

If you wish to be assigned to a room with the other person in your roommate group, YOU MUST TAKE IMMEDIATE ACTION, as the group leader. Groups remaining unverified past 11:59 p.m. (EDT) on Sunday, June 11 will not be placed together. 

How to Verify Your Roommate Group:
To verify your roommate group, go to the Housing Portal, login, click Apply for Housing, and click continue next to Academic Year (2023-2024). If you've completed your application, it will take you to the Move In Appointment screen.  

From there, it should be three quick steps to finalize your group:

1. Click “Roommates” in the left column to open the roommates page of the application.
2. Review the members of your group.  If you’re happy with the group, click “Verify Group” and you’ll be set to be assigned together.
3. Save your changes.

As a reminder, only students who completed the Assignment Requirements as outlined on the First Year & New Students page by June 5 will receive housing assignments the week of June 12. 

Thank You,
University Housing

NOTE: The following message was sent only to Roommate Group leaders as they are the only students in a roommate group who can verify the group. 

Hello Bearcat,  

YOU HAVE 60 MINUTES LEFT TO VERIFY YOUR ROOMMATE GROUP OR YOU AND THE OTHER STUDENT IN THE GROUP WILL NOT BE ASSIGNED TO LIVE TOGETHER.

Good morning. This is a final chance to take action before housing assignments are made. You are receiving this email because you are the leader of a roommate group which has not been verified. 

If you wish to be assigned to a room with the other person in your roommate group, YOU MUST TAKE IMMEDIATE ACTION, as the group leader. 

How to Verify Your Roommate Group:
To verify your roommate group, go to the Housing Portal, login, click Apply for Housing, and click continue next to Academic Year (2023-2024). If you've completed your application, it will take you to the Move In Appointment screen.  

From there, it should be three quick steps to finalize your group:

1. Click “Roommates” in the left column to open the roommates page of the application.
2. Review the members of your group.  If you’re happy with the group, click “Verify Group” and you’ll be set to be assigned together.
3. Save your changes.

As a reminder, only students who completed the Assignment Requirements as outlined on the First Year & New Students page by June 5 will receive housing assignments the week of June 12. 

Thank You,
University Housing

NOTE: The following message was sent only to students in the June 12 assignment group that did not receive an assignment during the week. 

Hello Bearcat,  

Thank you for your patience as we have been steadily making assignments this week. We are working daily to assign the remaining students in this group and wish to assure you that you will receive your housing assignment as soon as possible.

Please be assured you are still guaranteed a housing assignment and no future groups will be placed ahead of you.

Changed your mind about UC?
We appreciate knowing if you no longer plan to enroll at Cincinnati. To decline your offer of admission, login to your Applicant Status Portal, select the "Confirmation Form," and select "I decline my offer of admission and choose to cancel my application." This will immediately withdraw your admission to University of Cincinnati.

We are sorry for any convenience this may present and thank you for your understanding. Please feel free to contact our office if you have any questions at uchousing@uc.edu or 513-556-6461.

Regards, 
University Housing

NOTE: The following message was sent for the first time on June 28 and will be resent periodically throughout the summer. Each time this message is sent, it is distributed to all students with housing assignments. 

Hello Bearcat,  

Welcome to University Housing! Please review this message carefully as it contains important information and action steps related to fall move-in! 

• Review the Move-In Guide: We have created a page on our website which covers everything you need to know about the fall move-in process.
• Note the timeline below for remaining action steps to complete this summer. 

Summer and Move-in Timeline

• July 3: Lofting and bunking requests can be made in the housing portal until July 31. Lofts are not available in every community. Visit the Room Information page for more loft options details.
• July 24: Students may begin scheduling move-in appointments in the housing portal. All incoming first-year and new students must select a move-in timeslot. Students may sign up for a timeslot any time before move-in.
• Aug. 12-13: Drop-n-go available for local residents to move-in belongings and return for daily living later in the week. 
• Aug. 14: Meal plan service begins. 
• Aug. 15-17: First-year and new student move-in days by appointment.
• Aug. 17: Floor meetings; attendance required for first-year students.
• Aug. 18-20: Move-in days for all other students by appointment. 
• Aug. 21: First day of fall classes

Students Seeking Early Arrival

• If you need to arrive before Aug. 15, you must submit an early arrival request in the housing portal. Requests will be approved only for required academic programs, international arrivals, and extenuating circumstances. Students who do not meet these circumstances may be approved for early arrival for a nightly fee. 
• The earliest arrival date for an approved request will be Aug. 12. If you do not submit a request, or your request has not been approved, your room may not be prepared for check-in upon your arrival. 

Students Arriving from International Locations

• Official check-in begins Aug. 15. All students arriving before Aug. 15 must complete an early arrival request in the housing portal and have it approved. The earliest arrival date for an approved request will be Aug 12. 
• Please make every effort to arrive at campus during the 9 a.m. to 5 p.m. time frame (US eastern time). Not all locations will be able to support an after-hours arrival.
• If you cannot arrive during this time frame, please complete the early arrival form in the housing portal immediately and include your anticipated arrival date and time.

If you no longer plan to live in university housing for fall 2023 semester, please log into your housing application to submit a cancellation request. 

If you have other questions regarding room or board charges, contact us at 513-556-6461 or uchousing@uc.edu.

Regards,
University Housing

NOTE: The following message was sent to the students in the June 12 week assignments group who have not received a housing assignment. 

Hello Bearcat,  

Thank you for your patience as we continue making assignments for the remaining students in the June 12 housing assignments group. We apologize for the delay. We expect most remaining students in this group will be assigned in the next two weeks. If there are changes to this anticipated timeline, we will inform you as soon as possible. 

Please be assured you are still guaranteed a housing assignment and no future groups will be placed ahead of you. 

Changed your mind about UC?
We appreciate knowing if you no longer plan to enroll at Cincinnati. To decline your offer of admission, login to your Applicant Status Portal, select the "Confirmation Form," and select "I decline my offer of admission and choose to cancel my application." This will immediately withdraw your admission to University of Cincinnati.

If you no longer plan to live in university housing for fall 2023 semester, please log into your housing application to submit a cancellation request.

Thank you for your understanding. Please feel free to contact our office if you have any questions at uchousing@uc.edu or 513-556-6461.

Sincerely,
University Housing

NOTE: The following message was sent to the all students that had an assignment as of July 12. Going forward, billing will be added to students' accounts within 48 hours of receiving a placement. 

Hello Bearcat,  

University Housing is beginning to process fall 2023 room and board charges. You can expect these charges to be reflected on your student account in Catalyst on/about Friday, July 14 or within 48 hours of receiving a housing assignment. For information regarding rates, please visit our Rates page. 

If your plans have changed and you will not need university housing for the fall 2023 semester, please cancel your housing application/assignment immediately to avoid unnecessary charges. You can submit a cancellation request by logging into the housing portal or by emailing us from your UC email account. 

If you have questions regarding room and or board charges, please contact us at 513-556-6461 or via email at uchousing@uc.edu.

P.S. What’s Your Room Theme? It Could Be Prize-worthy!
We know you're planning and shopping for your bedding, mood lights, wall décor, floor covering and more. Plan to enter our annual Room Decorating Contest! Watch for details on our website and on Instagram @uc_essentialservices. Need help finding everything you need? Shop our online marketplace!

Sincerely,
University Housing

NOTE: The following message was sent to the all students assigned to the Comfort Suites and MainStay Suites communities. 

Hello Bearcat,

We appreciate your patience as we work to complete the assignment process for those final students remaining who met the May 3 priority housing application deadline and subsequent enrollment activities to become eligible for university-managed housing.

I can confidently share that participating in the residential experience, regardless of location, is one of the best ways to transition into the Bearcat community and set yourself up for future success. We are excited to welcome just over 8,000 Bearcats into university-managed housing this academic year.

Later today, you will receive an email that contains information about your housing assignment. You are receiving this message because you are assigned to live in our Comfort Suites or Mainstay Suites communities. As you prepare for move-in, we wanted to provide information about the communities and general information about the check-in process.

On-Site Support
University Housing has leased the entire community, so you will only be staying here with other students; no hotel guests. The Comfort Suites and Mainstay Suites communities will have on-site support in the form of Resident Assistants (RAs) who live on-site. RAs will host periodic community meetings, beginning shortly after move-in to provide additional information about campus resources and events. Students are also able to use the on-site fitness center, laundry facilities, and will not need to bring their own bedding as they will be provided and periodically cleaned for them.

Checking In
Check-in for first-year students begins on Tuesday, Aug. 15 at 9 a.m. To check in, park in front of the building and go inside to the front desk. You will then be given room access. You may quickly unload belongings from your vehicle, then park your car in the community’s lot.

Getting to Campus
The Bearcat Transportation System offers a few different options for going back and forth to campus.

• The CP Cincy route includes a stop at Comfort and MainStay Suites during the normal 7 a.m. to 10 p.m. schedule. The shuttle runs every 15 minutes connecting CP Cincy, The Eden, and Comfort and MainStay Suites to Uptown Campus and other locales in the area.
• You can also use the East Shuttle route to and from campus during the day.
• After hours, the NightRide shuttle is available. When using the East or NightRide shuttles, you should use the stop labeled “CP Cincy.”

If you’d like to keep your personal vehicle nearby, you have these options:

1. Students can purchase a parking pass for the Comfort and MainStay Suites lot located at the community. Instructions for purchasing a pass will be added to the Parking Services Leased Properties page.
2. If you instead purchase a campus parking pass, University Housing will cover the cost to park at the Comfort and MainStay Suites lot, so there’s no need to buy two parking passes! To purchase a campus pass, visit the Parking Services site.

What are my meal plan options?
Typically, all first-year students in university housing must purchase the all-access meal plan. To provide flexibility, first-year students in the Comfort and MainStay Suites community can opt for the 100 Campus Dining Plan instead by completing the Petition Form. If you’d like to have a plan further reduced than the 100 CDP, please provide the requested supplemental information (such as dietary, religious, medical, etc.) in the appropriate spaces on the form.

Will I have the opportunity to move to another community?
Students who wish to be reassigned to another location can contact us to request another placement. It’s possible that due to the high demand, our campus core communities may not have availability for those seeking another space. If you'd like an assignment at another location, please contact our office. If we are unable to accommodate your request prior to move-in, we will do so as soon as possible during the fall semester. The latest you can expect to be reassigned to one of our campus core communities would be the beginning of the spring semester. Students seeking reassignment can additionally utilize our room swap process occurring 3-4 weeks into the Fall Semester to explore our available options. We will provide moving support to you in your new community if and when a desired reassignment takes place.

You can find information regarding the community, answers to frequently asked questions, and more on the Comfort Suites community page and Mainstay Suites community page.

We look forward to seeing you. If you have any questions, please contact us at 513-556-6461 or via email at uchousing@uc.edu.

Sincerely,
Carl Dieso
Assistant Vice President, Housing Operations

Hello Bearcat,  

We hope your semester is off to a great start. The housing contract renewal application for the 2023-24 academic year opens for current students on Feb. 6 at 12 p.m. (noon). If you are interested in staying in university housing again next year, please read this email carefully as it contains important information pertaining to the application process.

Highlights for this year 
Spaces allocated for contract renewal are limited. Students seeking to renew will have options available primarily in our leased locations (apartment-style) and not all spaces will be available for assignment.  

It is important to note that all renewal spaces are first-come, first-served. Roommates are encouraged to discuss preferences prior to Feb. 6. Roommate groups are capped at 2 people (yourself and 1 roommate request).   

Once all spaces allocated for contract renewal are exhausted, the renewal application will be closed, and a waitlist will become available. Assignments are not guaranteed for students on the waitlist. If space remains or becomes available, waitlisted students would only then be offered that space, likely by late June or early July.   

Next Steps

• Beginning Feb. 6 at 12 p.m. (noon), students interested in renewing their contracts with us may complete* an application in the housing portal. To ensure we do not accept more renewal contracts than allocated rooms, the application will close daily at 5 p.m. and reopen the next day at noon until spaces are exhausted. Once space is exhausted, the application will close and interested residents may elect to be placed on the waitlist.

  *Remember: a contract is considered complete once the $100 non-refundable application fee is submitted, if applicable. Before entering the portal, have a credit card or other payment information available.

• Feb. 10 at 9 a.m., room selection timeslots will be sent to all eligible applicants. Timeslots will be assigned based on the date and time the application is completed. If you are in a roommate group, be sure to assign group leader privileges to the roommate with the earliest timeslot.

• Room selection will occur the week of Feb. 13 to 17. Students will sign into the housing portal during their timeslot to select their room.  

For more details about the renewal process, including how to select your room, and a list of location options visit the Contract Renewal page.   

For how-to videos for completing the application, visit the First Year & New Student Application Process page.  

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or at uchousing@uc.edu.

Thank you,
University Housing

Dear Bearcat,

As you know, a decisive time of year is approaching. The opportunity to renew your housing contract for the 2023-24 academic year will begin Feb. 6, 2023, at 12 p.m. This will be the time for you to complete your application and select and self-assign into a specific room for the upcoming year. You received an email with more details about this process on Jan. 30, 2023.

This message is to inform you that you have been identified as a Displaced Resident, which means while you are eligible to apply for housing for next academic year, you will not be able to retain your current room assignment. Displacement can occur due to being assigned to a closed or themed community (e.g., Honors, ROTC, Business, CCM, etc.), or there is a programming change to your current floor/hall. 

For more details about the renewal process, including timeline or how to select your room, visit the Contract Renewal page. For how-to videos for completing the application, visit the First Year & New Student Application Process page.    

If you have any questions, please do not hesitate to contact us at uchousing@uc.edu or by phone at 513-556-6461.

Regards,
University Housing

Hello, 

As a reminder, the housing contract renewal application for the 2023-24 academic year opens for current students on Feb. 6 at 12 p.m. (noon). If you are interested in staying in university housing again next year, please visit our Contract Renewal page for important information about the application process.

Update to Roommate Group Sizes

Our previous communication on Jan. 30 indicated that roommate group sizes would be limited to 2 people (yourself and 1 roommate). We have received several inquiries from renewing students on the subject. In response, University Housing will be increasing the roommate group size for students renewing their housing contracts with us to allow up to 4 total people (yourself and 3 roommates).

Please note, our application system will only allow students with completed applications to be added to roommate groups. This means, if you wish to add someone to your roommate group, that person must have already completed their application at that time.

For how-to videos for completing the application, including creating roommate groups and designating group leaders, visit the First Year & New Student Application Process page. 

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or at uchousing@uc.edu.

Thank you,
University Housing

Hello,  

This message serves as confirmation that University Housing received your application to renew housing for the 2023-24 academic year.  

Next Steps

To finalize your housing assignment for next year, there are a few remaining steps to obtain your space.   

• Before Feb. 10: Students should enter the portal and ensure all steps are completed, such as creating their roommate groups or submitting payment.  
  • For how-to videos for completing the application, including creating roommate groups and designating group leaders, visit the First Year & New Student Application Process page.
• Feb. 10: Students will receive communication regarding their room selection timeslot. This communication will include how students may select their space. See our how-to videos if you need a refresher on how room selection works.  
• Feb. 13-17: Room selection will occur during students’ timeslots.   

If your plans have changed, and you no longer require housing for the 2023-24 for any reason (such as a person you planned to live with was not able to submit an application or your preferred location is unavailable), University Housing will allow you to cancel your application and be refunded your $100 application fee. This offer is available until Friday, Feb. 10.   

For further information, please visit our Contract Renewal page for additional details about the renewal application process.

If you have other questions, please contact us at 513-556-6461 or uchousing@uc.edu.

Thank you,
University Housing

Hello,  

This message serves as confirmation that University Housing received your application to renew housing for the 2023-24 academic year. Additionally, we received a waitlist request for you. You do not need to take any action to resolve the waitlist request. Our team is working to remove unnecessary waitlist requests from your housing portal.  

Next Steps

To finalize your housing assignment for next year, there are a few remaining steps to obtain your space.   

• Before Feb. 10: Students should enter the portal and ensure all steps are completed, such as creating their roommate groups or submitting payment.
  • For how-to videos for completing the application, including creating roommate groups and designating group leaders, visit the First Year & New Student Application Process page.
• Feb. 10: Students will receive communication regarding their room selection timeslot. This communication will include how students may select their space. See our how-to videos if you need a refresher on how room selection works.  
• Feb. 13-17: Room selection will occur during students’ timeslots.   

If your plans have changed, and you no longer require housing for the 2023-24 for any reason (such as a person you planned to live with was not able to submit an application or your preferred location is unavailable), University Housing will allow you to cancel your application and be refunded your $100 application fee. This offer is available until Friday, Feb. 10.  

For further information, please visit our Contract Renewal page for additional details about the renewal application process.

If you have other questions, please contact us at 513-556-6461 or uchousing@uc.edu.

Thank you,
University Housing

Hello,  

This message serves as confirmation that University Housing received your waitlist request for housing for the 2023-24 academic year.  

Next Steps

• Cancellations and occupancy levels are monitored on a weekly basis.
  
• We will be actively extending housing offers to students on the wait list as space becomes available (such as through cancellations and similar circumstances). 
• Students on the waitlist can expect to receive monthly updates from University Housing via email.
  
• Our Applying FAQs page has more information about our waitlist process and provides information about what it means to be on the waitlist.
  
• The university also offers several resource pages for students that may wish to seek alternative options for housing:
  • Off-Campus Housing resource page
  • Private Listings resource page
  • Short-Term resource page

We understand that students may wish to seek alternative options for housing. If your plans change and you no longer wish to be on the waitlist, you may cancel your request in the housing portal.  

If you have other questions, please contact us at 513-556-6461 or uchousing@uc.edu.

Thank you,
University Housing

NOTE: The following message was sent to the all students that had an assignment as of July 12. Going forward, billing will be added to students' accounts within 48 hours of receiving a placement. 

Hello Bearcat,  

University Housing is beginning to process fall 2023 room and board charges. You can expect these charges to be reflected on your student account in Catalyst on/about Friday, July 14 or within 48 hours of receiving a housing assignment. For information regarding rates, please visit our Rates page. 

If your plans have changed and you will not need university housing for the fall 2023 semester, please cancel your housing application/assignment immediately to avoid unnecessary charges. You can submit a cancellation request by logging into the housing portal or by emailing us from your UC email account. 

If you have questions regarding room and or board charges, please contact us at 513-556-6461 or via email at uchousing@uc.edu.

P.S. What’s Your Room Theme? It Could Be Prize-worthy!
We know you're planning and shopping for your bedding, mood lights, wall décor, floor covering and more. Plan to enter our annual Room Decorating Contest! Watch for details on our website and on Instagram @uc_essentialservices. Need help finding everything you need? Shop our online marketplace!

Sincerely,
University Housing

Hello Bearcat,

Congratulations! We are excited to share you have been moved from the waitlist and are now eligible to submit your application to live in University Housing! Please read the following carefully as it contains essential information about how you can select your room for Fall 2023. 

The housing application portal is now open for you to complete your application by paying the $100 non-refundable application fee (if applicable) and agreeing to the Terms and Conditions. 

You must take action to complete your application and select your space within seven calendar days of receiving this message. If you do not take action within seven calendar days, this offer will be rescinded. Students that still desire to reside in university housing may visit the housing portal and rejoin the waitlist.  

The “Room Selection” page of the application will walk you through the room selection process. You can search for all available rooms and you can reserve one directly in the portal. We have how-to videos available on our Contract Renewal page to guide you through the room selection process step-by-step. For additional videos to walk you through the application process, such as creating roommate groups, please visit the First Year & New Student Application page. 

Locations are limited and will become more limited as room selection continues. If you are in a roommate group and preparing for the room selection process, there are a few things to keep in mind:

• Be sure to discuss location, room type, and price point preference ahead of time.
• Have a backup plan! It is good practice to have a plan in case your preferred location or room type is not available.
• Group leaders must also verify the group before they can assign members to a bed. See how-to video.
• Group leaders can only assign members once. Changes can be made by contacting the housing office or members can swap rooms once their individual time slot opens.  

For additional information about the renewal process, such as a list of available locations, please visit the Contract Renewal for 2023-2024 page on our website. 

As a reminder, if you wish to cancel your application, you may do so and be refunded your $100 application fee. This offer is available anytime until your deadline to submit your application passes.      

Should you have questions, please contact us at uchousing@uc.edu or 513-556-6461. University Housing generally experiences the highest call/email volume during room selection. You are encouraged to use our automated callback option to avoid waiting on hold. Please note, multiple callback requests will result in our software automatically moving you to the back of the queue.  

Thank You,
University Housing

Hello Bearcat,

We hope your semester continues to go well as we are nearing spring break. 

As the end of the academic year draws nearer, it’s time to consider summer plans. University Housing offers summer housing options for those seeking to stay around campus. Beginning Monday, March 13 at 12:00 p.m., students interested in staying on campus during the summer semester may apply for placement in the housing portal. For more detailed information, please visit our Summer Housing page.

Highlights:  

• The dates for the summer housing term are from Saturday, April 29 to Wednesday, August 9. 
• There is no final deadline for students to apply to receive summer housing but those seeking to move into summer assignments prior to the start of summer classes must apply before Friday, April 14 at 4:00 p.m. 
  • Students who apply after this deadline will receive assignments on a rolling basis. 
• Students in summer housing will primarily be assigned to the Morgens Hall and University Park Apartments communities. 
• There is no fee to apply for summer housing. 
• Students currently enrolled in spring ‘23 courses or those who will be enrolled in fall ‘23 courses are eligible for summer housing without being enrolled in summer courses. 
• Students currently enrolled in spring ‘23 courses or those who will be enrolled in fall ‘23 courses are eligible for summer housing at discounted term rate.
• There may be some limited availability for students currently assigned to Morgens or UPA to retain their current spring ‘23 assignments, although it is not guaranteed.  

Summer Housing Billing
Please be aware, if you are continuing your stay with University Housing in the summer, your bill for the summer semester will be reflected on your account beginning the week of April 17.

Students Currently on the Waitlist for Fall 2023
If your plans have changed and you no longer wish to be on the waitlist for the 23-24 academic year, you may cancel your request in the housing portal. We will continue to provide periodic updates to students on the waitlist.   

If you have other questions, please contact us at 513-556-6461 or via email at uchousing@uc.edu.

Thank you,
University Housing

Bearcat,

We are excited you will be joining us here at UC this fall! University Housing assists families with their search for housing in the neighborhoods immediately adjacent to the University of Cincinnati Uptown Campus. All students, faculty and staff can utilize the University Housing Graduate & Family website in their search for housing.

Our Housing search page provides:

• Tools to facilitate your search
• Leasing preparation suggestions
• How-tos for avoiding rental scams
• Suggestions for finding roommates
• Searchable off-campus property website sponsored by Student Government

Our Communities page provides:

• Information about properties that University Housing leases to students for graduate housing
  • These properties include 12-month leases at Senator Place and The Eden
• List of nearby short-term housing options

Our Resources page provides:

• Transportation methods and safety
• Information on Greater Cincinnati neighborhoods and schools
• Directions for setting up utilities

If you have any questions about university housing resources available for graduate students, please contact us to learn more.

Office of Graduate and Family Housing
Marian Spencer Hall
2911 Scioto Lane
Cincinnati, OH 45221
Uchousing@uc.edu
513-556-6461
uc.edu/housing/graduate