Communications Your Student Receives from Housing

Dear New Bearcat,   

Congratulations on your acceptance to the University of Cincinnati. University Housing would like to be among the first to welcome you to the Bearcats family!  

We know there are many things on your growing to-do list so be sure to mark your calendar with the below important dates regarding the housing process.

January 23, 2023

• The Housing Application opens for all new incoming and transfer students.

May 3, 2023

• The Housing application priority deadline; housing waitlist opens.
  
• Applying before this date guarantees students a housing placement.

June 12, 2023

• University Housing begins making freshman room assignmentsOur initial round of freshman room assignments will take place at this time.
• Any students who do not receive their assignments during this initial round will be assigned in July and August.  

We encourage you to visit our website to become familiar with all university housing options, rates, meal plan details, in addition to answers to frequently asked questions. You can also send questions to uchousing@uc.edu or call us at 513-556-6461. University Housing is available by phone daily between 9 a.m. to 4 p.m.

Regards,
University Housing

Hello Bearcat,

As of this email, our records indicate that we have not yet received your housing application. We want to be sure that you do not forget this very important step on your path be joining the Bearcats family. The housing application is currently open.  You are encouraged to submit yours as soon as possible to have the best chance of secure a housing assignment in your preferred location.   

Step 1: Apply Now!  

• Submit your application for housing at uc.edu/housing/apply in the housing portal. 
• You will need your University user ID (6+2) and password to access the application. 

Step 2: Finalize your application

• Your housing application is not complete until the application fee is received  

Step 3: Keep an eye out for your room assignment

• Starting in June, and continuing throughout the summer, University Housing will assign students to rooms. 
• We will send an email to your UC email account letting you know when you have been assigned to a room.  
• Return to the housing portal to view your housing assignment

If you have additional questions regarding the housing application process, please visit the Housing website, contact us at uchousing@uc.edu or 513-556-6461.

Regards,
University Housing

Dear Bearcat:

As you prepare to attend UC, University Housing wants to ensure you do not overlook applying for housing or an exemption request to the university on-campus housing requirement. At this time, our records indicate we have received neither from you. 

Current permanent address of record:
# Street
City, State/Province ZIP/Postcode

You are required to reside in University Housing based on the above address. The university’s outside 50-mile on-campus housing requirement is an important policy to note:

All unmarried first-year students, or transfer students not transferring 30 credit hours or more, who are not residing with their parents inside a 50-mile radius of the main campus, are required to live in the residence halls during their first academic year.  

Space for fall semester is limited. By submitting your housing application as soon as possible, you will improve the possibility of receiving the assignment you prefer. The process is simple: access the online application by visiting the housing portal to apply.

While circumstances may necessitate an exemption to the outside 50-mile on-campus housing requirement, please note that these exceptions are rare. If you believe your circumstance warrants an exception, please contact University Housing to request an exemption request form. If you are no longer attending the University of Cincinnati, please be sure to cancel your admission with the University.   

If you need assistance with the application or if you have any questions regarding university housing, please contact University Housing at 513-556-6461 or at uchousing@uc.edu. 

We look forward to seeing you in August!

Regards,
University Housing

Hello Bearcat,

As of this email, our records indicate that we have not yet received your housing application. We want to be sure that you do not forget this very important step on your path to joining the Bearcats family. The housing application is currently open.  You are encouraged to submit yours as soon as possible to have the best chance of securing a housing assignment in your preferred location.   

• Submit your application for housing at in the housing portal. 
• You will need your university user ID (6+2) and password to access the application. 

Step 2: Finalize your application

• Your housing application is not complete until the application fee is received 
  • Step 3: Keep an eye out for your room assignment
• Starting in June, and continuing throughout the summer, University Housing will assign students to rooms. 
• We will send an email to your UC email account letting you know when you have been assigned to a room. 
• Return to the housing portal to view your housing assignment

If you have additional questions regarding the housing application process, please visit the Housing website, contact us at uchousing@uc.edu or 513-556-6461.

Regards,
University Housing

Hello Bearcat,  

We hope your semester is off to a great start. The housing contract renewal application for the 2023-24 academic year opens for current students on Feb. 6 at 12 p.m. (noon). If you are interested in staying in university housing again next year, please read this email carefully as it contains important information pertaining to the application process.

Highlights for this year 
Spaces allocated for contract renewal are limited. Students seeking to renew will have options available primarily in our leased locations (apartment-style) and not all spaces will be available for assignment.  

It is important to note that all renewal spaces are first-come, first-served. Roommates are encouraged to discuss preferences prior to Feb. 6. Roommate groups are capped at 2 people (yourself and 1 roommate request).   

Once all spaces allocated for contract renewal are exhausted, the renewal application will be closed, and a waitlist will become available. Assignments are not guaranteed for students on the waitlist. If space remains or becomes available, waitlisted students would only then be offered that space, likely by late June or early July.   

Next Steps

• Beginning Feb. 6 at 12 p.m. (noon), students interested in renewing their contracts with us may complete* an application in the housing portal. To ensure we do not accept more renewal contracts than allocated rooms, the application will close daily at 5 p.m. and reopen the next day at noon until spaces are exhausted. Once space is exhausted, the application will close and interested residents may elect to be placed on the waitlist.

  *Remember: a contract is considered complete once the $100 non-refundable application fee is submitted, if applicable. Before entering the portal, have a credit card or other payment information available.

• Feb. 10 at 9 a.m., room selection timeslots will be sent to all eligible applicants. Timeslots will be assigned based on the date and time the application is completed. If you are in a roommate group, be sure to assign group leader privileges to the roommate with the earliest timeslot.

• Room selection will occur the week of Feb. 13 to 17. Students will sign into the housing portal during their timeslot to select their room.  

For more details about the renewal process, including how to select your room, and a list of location options visit the Contract Renewal page.   

For how-to videos for completing the application, visit the First Year & New Student Application Process page.  

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or at uchousing@uc.edu.

Thank you,
University Housing

Dear Bearcat,

As you know, a decisive time of year is approaching. The opportunity to renew your housing contract for the 2023-24 academic year will begin Feb. 6, 2023, at 12 p.m. This will be the time for you to complete your application and select and self-assign into a specific room for the upcoming year. You received an email with more details about this process on Jan. 30, 2023.

This message is to inform you that you have been identified as a Displaced Resident, which means while you are eligible to apply for housing for next academic year, you will not be able to retain your current room assignment. Displacement can occur due to being assigned to a closed or themed community (e.g., Honors, ROTC, Business, CCM, etc.), or there is a programming change to your current floor/hall. 

For more details about the renewal process, including timeline or how to select your room, visit the Contract Renewal page. For how-to videos for completing the application, visit the First Year & New Student Application Process page.    

If you have any questions, please do not hesitate to contact us at uchousing@uc.edu or by phone at 513-556-6461.

Regards,
University Housing

Hello, 

As a reminder, the housing contract renewal application for the 2023-24 academic year opens for current students on Feb. 6 at 12 p.m. (noon). If you are interested in staying in university housing again next year, please visit our Contract Renewal page for important information about the application process.

Update to Roommate Group Sizes

Our previous communication on Jan. 30 indicated that roommate group sizes would be limited to 2 people (yourself and 1 roommate). We have received several inquiries from renewing students on the subject. In response, University Housing will be increasing the roommate group size for students renewing their housing contracts with us to allow up to 4 total people (yourself and 3 roommates).

Please note, our application system will only allow students with completed applications to be added to roommate groups. This means, if you wish to add someone to your roommate group, that person must have already completed their application at that time.

For how-to videos for completing the application, including creating roommate groups and designating group leaders, visit the First Year & New Student Application Process page. 

If you have other questions regarding room and/or board charges, please contact us at 513-556-6461 or at uchousing@uc.edu.

Thank you,
University Housing

Hello,  

This message serves as confirmation that University Housing received your application to renew housing for the 2023-24 academic year.  

Next Steps

To finalize your housing assignment for next year, there are a few remaining steps to obtain your space.   

• Before Feb. 10: Students should enter the portal and ensure all steps are completed, such as creating their roommate groups or submitting payment.  
  • For how-to videos for completing the application, including creating roommate groups and designating group leaders, visit the First Year & New Student Application Process page.
• Feb. 10: Students will receive communication regarding their room selection timeslot. This communication will include how students may select their space. See our how-to videos if you need a refresher on how room selection works.  
• Feb. 13-17: Room selection will occur during students’ timeslots.   

If your plans have changed, and you no longer require housing for the 2023-24 for any reason (such as a person you planned to live with was not able to submit an application or your preferred location is unavailable), University Housing will allow you to cancel your application and be refunded your $100 application fee. This offer is available until Friday, Feb. 10.   

For further information, please visit our Contract Renewal page for additional details about the renewal application process.

If you have other questions, please contact us at 513-556-6461 or uchousing@uc.edu.

Thank you,
University Housing

Hello,  

This message serves as confirmation that University Housing received your application to renew housing for the 2023-24 academic year. Additionally, we received a waitlist request for you. You do not need to take any action to resolve the waitlist request. Our team is working to remove unnecessary waitlist requests from your housing portal.  

Next Steps

To finalize your housing assignment for next year, there are a few remaining steps to obtain your space.   

• Before Feb. 10: Students should enter the portal and ensure all steps are completed, such as creating their roommate groups or submitting payment.
  • For how-to videos for completing the application, including creating roommate groups and designating group leaders, visit the First Year & New Student Application Process page.
• Feb. 10: Students will receive communication regarding their room selection timeslot. This communication will include how students may select their space. See our how-to videos if you need a refresher on how room selection works.  
• Feb. 13-17: Room selection will occur during students’ timeslots.   

If your plans have changed, and you no longer require housing for the 2023-24 for any reason (such as a person you planned to live with was not able to submit an application or your preferred location is unavailable), University Housing will allow you to cancel your application and be refunded your $100 application fee. This offer is available until Friday, Feb. 10.  

For further information, please visit our Contract Renewal page for additional details about the renewal application process.

If you have other questions, please contact us at 513-556-6461 or uchousing@uc.edu.

Thank you,
University Housing

Hello,  

This message serves as confirmation that University Housing received your waitlist request for housing for the 2023-24 academic year.  

Next Steps

• Cancellations and occupancy levels are monitored on a weekly basis.
  
• We will be actively extending housing offers to students on the wait list as space becomes available (such as through cancellations and similar circumstances). 
• Students on the waitlist can expect to receive monthly updates from University Housing via email.
  
• Our Applying FAQs page has more information about our waitlist process and provides information about what it means to be on the waitlist.
  
• The university also offers several resource pages for students that may wish to seek alternative options for housing:
  • Off-Campus Housing resource page
  • Private Listings resource page
  • Short-Term resource page

We understand that students may wish to seek alternative options for housing. If your plans change and you no longer wish to be on the waitlist, you may cancel your request in the housing portal.  

If you have other questions, please contact us at 513-556-6461 or uchousing@uc.edu.

Thank you,
University Housing

Hello Bearcat,

Congratulations! We are excited to share you have been moved from the waitlist and are now eligible to submit your application to live in University Housing! Please read the following carefully as it contains essential information about how you can select your room for Fall 2023. 

The housing application portal is now open for you to complete your application by paying the $100 non-refundable application fee (if applicable) and agreeing to the Terms and Conditions. 

You must take action to complete your application and select your space within seven calendar days of receiving this message. If you do not take action within seven calendar days, this offer will be rescinded. Students that still desire to reside in university housing may visit the housing portal and rejoin the waitlist.  

The “Room Selection” page of the application will walk you through the room selection process. You can search for all available rooms and you can reserve one directly in the portal. We have how-to videos available on our Contract Renewal page to guide you through the room selection process step-by-step. For additional videos to walk you through the application process, such as creating roommate groups, please visit the First Year & New Student Application page. 

Locations are limited and will become more limited as room selection continues. If you are in a roommate group and preparing for the room selection process, there are a few things to keep in mind:

• Be sure to discuss location, room type, and price point preference ahead of time.
• Have a backup plan! It is good practice to have a plan in case your preferred location or room type is not available.
• Group leaders must also verify the group before they can assign members to a bed. See how-to video.
• Group leaders can only assign members once. Changes can be made by contacting the housing office or members can swap rooms once their individual time slot opens.  

For additional information about the renewal process, such as a list of available locations, please visit the Contract Renewal for 2023-2024 page on our website. 

As a reminder, if you wish to cancel your application, you may do so and be refunded your $100 application fee. This offer is available anytime until your deadline to submit your application passes.      

Should you have questions, please contact us at uchousing@uc.edu or 513-556-6461. University Housing generally experiences the highest call/email volume during room selection. You are encouraged to use our automated callback option to avoid waiting on hold. Please note, multiple callback requests will result in our software automatically moving you to the back of the queue.  

Thank You,
University Housing

Hello Bearcat,

We hope your semester continues to go well as we are nearing spring break. 

As the end of the academic year draws nearer, it’s time to consider summer plans. University Housing offers summer housing options for those seeking to stay around campus. Beginning Monday, March 13 at 12:00 p.m., students interested in staying on campus during the summer semester may apply for placement in the housing portal. For more detailed information, please visit our Summer Housing page.

Highlights:  

• The dates for the summer housing term are from Saturday, April 29 to Wednesday, August 9. 
• There is no final deadline for students to apply to receive summer housing but those seeking to move into summer assignments prior to the start of summer classes must apply before Friday, April 14 at 4:00 p.m. 
  • Students who apply after this deadline will receive assignments on a rolling basis. 
• Students in summer housing will primarily be assigned to the Morgens Hall and University Park Apartments communities. 
• There is no fee to apply for summer housing. 
• Students currently enrolled in spring ‘23 courses or those who will be enrolled in fall ‘23 courses are eligible for summer housing without being enrolled in summer courses. 
• Students currently enrolled in spring ‘23 courses or those who will be enrolled in fall ‘23 courses are eligible for summer housing at discounted term rate.
• There may be some limited availability for students currently assigned to Morgens or UPA to retain their current spring ‘23 assignments, although it is not guaranteed.  

Summer Housing Billing
Please be aware, if you are continuing your stay with University Housing in the summer, your bill for the summer semester will be reflected on your account beginning the week of April 17.

Students Currently on the Waitlist for Fall 2023
If your plans have changed and you no longer wish to be on the waitlist for the 23-24 academic year, you may cancel your request in the housing portal. We will continue to provide periodic updates to students on the waitlist.   

If you have other questions, please contact us at 513-556-6461 or via email at uchousing@uc.edu.

Thank you,
University Housing