Manage your Organization

Are you a student organization leader or advisor? This page will provide you with useful resources to help you serve your organization during your term. If you have further questions not addressed below please contact Student Activities & Leadership Development or the Student Activities Board. 

Student Organization Policies & Resources

  • Group travel request…
    • Fill out the Group Travel Authorization Form
    • Signed by advisor and treasurer
    • Include Travel Roster with MNumbers of all students attending
  • Individual travel request…
  • If requesting lodging…
    • Put in a purchase request on CampusLink
    • You will have to contact the hotel make your reservations
    • Get the confirmation number and list it on the form
    • Make sure you list check in & check out dates
    • Have the hotel to email you a credit card authorization form
    • Attach the credit card authorization form
    • Attach a copy of your Travel Authorization and Roster

For trips outside of 100 mile radius, or overnight, it is required that organizations use University Vehicles for official organization travel. Use of personal vehicle is allowed only if rental vehicles are not available.

Here are additional stipulations with the use of rental vehicles:

  • Drivers must be at 18 years or older for Sedans, Mini Vans & SUVs, 21 and up for the 12 & 15 passenger vans
  • Complete the Defensive Driving Course
  • Organizations may want to first contact Transportation Services at 556-4424 to check availability of vehicles for trip
  • Organizations MUST turn in a Travel Authorization Form with Roster and Vehicle Reservation
  • This form will be sent to Transportation Services who will then complete the rental agreement.
  • Vehicle Receipts must be turned in within 48 hours following the club’s return. This includes all forms received from Transportation Services.
    • If forms are not returned - you must call Transportation Services 513.556.4424 to send a copy to SALD

The Office of Trademarks and Licensing is responsible for protecting and promoting the use of the University of Cincinnati's name and logos.

Clery Act Responsibilities

As Campus Security Authorities Advisors are required to immediately report any Clery Act crimes, that they are made aware of, to the Clery Specialist:

Nicole Smith
Clery Specialist
51 W. Corry Blvd., 3 Edwards
Cincinnati, OH 45221-0215
Phone: 513-556-4996
Fax: 513-556-4940

Additional reporting duties are required for student trips and such trips needed to be reported to University Police. Details on the Clery Act can be found by visiting the public safety.