Manage your Organization

Are you a student organization leader or advisor? This page will provide you with useful resources to help you serve your organization during your term. If you have further questions not addressed below please contact Student Activities & Leadership Development or the Student Activities Board. 

Student Organization Policies & Resources

  • Group travel request…
    • Fill out the Group Travel Authorization Form
    • Signed by advisor and treasurer
    • Include Travel Roster with MNumbers of all students attending
  • Individual travel request…
  • If requesting lodging…
    • Put in a purchase request on CampusLink
    • You will have to contact the hotel make your reservations
    • Get the confirmation number and list it on the form
    • Make sure you list check in & check out dates
    • Have the hotel to email you a credit card authorization form
    • Attach the credit card authorization form
    • Attach a copy of your Travel Authorization and Roster

For trips outside of 100 mile radius, or overnight, it is required that organizations use University Vehicles for official organization travel. Use of personal vehicle is allowed only if rental vehicles are not available.

To rent a vehicle, organizations must:

  1. Contact the University’s AAA agent at 513-762-3200 at least 14 days in advance
  2. Let the agent know that they are renting vehicles as a student organization through SALD 
  3. If utilizing student organization funding, the confirmation and itinerary will need to be attached to the purchase request in CampusLINK. 
    1. Purchase requests must be approved at least 10 days prior to travel, or the rental will be cancelled. 
  4. If not utilizing student organization funding, your organization will be required to pay SALD via check. Please contact SALD for further information. 

In order to rent vehicles through the university:

  • Drivers must be at least 18 years old for Sedans, Mini Vans & SUVs
  • Drivers must be at least 21 years old for the 12 & 15 passenger vans
  • Drivers must have a valid driver’s license
  • Only authorized drivers who appear on the rental agreement/Vehicle Reservation Form are allowed to drive the rental vehicle
  • Organization officials may not assign carpools
  • Organizations must turn in a Travel Authorization Form with Travel Roster to SALD 

The Office of Trademarks and Licensing is responsible for protecting and promoting the use of the University of Cincinnati's name and logos.

Clery Act Responsibilities

As Campus Security Authorities Advisors are required to immediately report any Clery Act crimes, that they are made aware of, to the Clery Specialist:

Nicole Smith
Clery Specialist
51 W. Corry Blvd., 3 Edwards
Cincinnati, OH 45221-0215
Phone: 513-556-4996
Fax: 513-556-4940

Additional reporting duties are required for student trips and such trips needed to be reported to University Police. Details on the Clery Act can be found by visiting the public safety.