UC Employee Rec Rewards Reimbursement Program
Rec Rewards Eligibility
The following criteria are required for eligibility for the Campus Recreation Membership Reimbursement Program:
- Complete an initial health assessment.
- Utilize the facilities at least eight (8) days each month.
- Be a benefits-eligible employee of the University of Cincinnati.
- Be a current and the primary Campus Recreation member (family/dependent members are excluded).
- Any Red & Black membership type is eligible for the program including annual paid in full or monthly, 9-month, and 3-month
- Complete a follow-up health assessment when contacted to do so (6 months-to-a-year into the program).
View Your Number of Visits - Online!
Members can view their number of visits online. Use My Member Services to access your information, and make sure you are on track to achieve the required monthly 8 visits for the Rec Rewards Program! If this is your first time logging in, instructions can be found on the Membership home page as well.
- Work out at the Campus Recreation Center (CRC) or Fitness Center at CARE/Crawley (FC) at least eight (8) days each month to receive reimbursement. Only one facility visit per day will count towards the total 8 days.
- Monthly $26.66 reimbursements will appear on qualifying members' paychecks. There is a month delay between, when the facility visits take place and the month in which employee receives the reward.
For example, members completing the required number of visits in February will have their paycheck credited in March (March 31 for monthly paid employees, and last March paycheck for biweekly paid employees).
Membership Options & Reimbursement
Any Red & Black membership type is eligible for the reimbursement but the reimbursement amount will remain the same, $26.66/month.
- Red & Black annual: $36.66 - $26.66 = you'll end up paying about $10/month
- Red & Black 9-month: $40 - $26.66 = you'll end up paying about $13.34/month
- Red & Black 3-month: $125/3=$41.67-$26.66 = you'll end up paying about $15/month
All participants in the program will be required to do an initial health assessment upon sign-up and a follow-up health assessment at 6 months to a year into the program. All assessments are provided for free by Campus Recreation staff. Assessments will continue on an annual basis.
Information collected during the health assessment will include: birth date, gender, exercise frequency, smoking status, height, weight, blood pressure, heart rate, body fat percentage and BMI. This information will be collected by Campus Recreation Staff and stored within the member management software. Individual data will not be shared with anyone outside of Campus Recreation staff. All participants agree to the release of this information to the university as stated above.
Schedule Your Health Assessment
Appointments will be available during most operating hours; please call to check availability and schedule.
- Campus Recreation Center (West Campus): 513-556-0604
- Fitness Center at CARE/Crawley (East/Medical Campus): 513-558-0604
- Schedule your appointment via the My Member Services portal. If you need to setup an account, click “Do not have a login?” and follow the instructions. To schedule, once logged into the portal, click on the “Schedule Services” button and choose Rec Rewards RE Assessment.
Please bring your UC ID and plan to arrive early to complete paperwork. Anticipated time for completion of assessment is 15-30 minutes.
Who is eligible for the program? Expand
Any benefits-eligible University of Cincinnati employee.
What about my spouse/domestic partner and/or legal dependents? Expand
Spouse/domestic partner and legal dependent memberships can be added to your membership but only the primary UC Employee membership is eligible for the reimbursement.
What if both my spouse and I are UC Employees? Expand
The only way an individual can be recognized as eligible to receive a reimbursement is if they are signed up as a UC Employee member. Therefore, each of you must be signed up separately as UC Employee members in order for both to receive reimbursement.
Payment for Membership
Do I have to pay through payroll deduction? Expand
No. You can pay your membership dues by any of our accepted methods of payment. This includes paid in full and the monthly options of payroll deduction, credit card or EFT draft.
What is the process if I pay in full for my membership? Expand
We accept paid-in-full memberships via credit card, check or cash, but all reimbursements will be processed monthly in your paycheck, as this is a university-sponsored program. This includes short term and annual memberships.
Can I swipe in multiple times per day? Expand
You are welcome to come in multiple times per day, but only one swipe per day will count towards your monthly total of at least eight (8) days.
Can I work out at both facilities? Expand
Yes, you can check-in at both the Campus Recreation Center and Fitness Center at CARE/Crawley – keep in mind only one swipe per day counts for the program!
When and where will I see my reimbursement? Expand
No matter how you pay for your membership, all reimbursements will be processed through your paycheck.
|EMPLOYEE PAID||PAYCHECK REIMBURSEMENT|
|Bi-Weekly||Last March Paycheck|
Do I get reimbursed for my first month if I join in the middle of the month? Expand
Reimbursement for the first month of membership is pro-rated based on how much you paid for that month. You will still be required to get an assessment and to check in and workout 8 different days of that month in order to see a reimbursement.
Is the reimbursement taxed? Expand
The reimbursement is considered a taxable benefit. The membership reimbursement ($26.66 per applicable month) provided by the university constitutes taxable income, and will be subject to federal, state and local taxes applicable in each employee’s situation.
Can I receive a reimbursement for working out at another gym? Expand
This program is designed to explore opportunities for university employees to improve their health. It is currently only offered through Campus Recreation.
Do I have to fill out any specific paperwork to receive the reimbursement? Expand
There are only two pieces of documentation that must be completed to start receiving reimbursement:
• Membership Application
• Assessment Form
A follow-up assessment will also need to be completed after 6 months of membership in order to continue receiving reimbursement
Why do I have to get an assessment? Expand
The goal of this program is to improve the health of UC employees through increased physical fitness. The university benefits department is making a significant investment in this program and therefore would like to review results in order to ensure participation in the program produces improvement in the overall health of university employees. With this in mind, the benefits department will also be looking for reductions in the number of sick days used and medical claims.
How will assessment information be used? Expand
Campus Recreation staff will be collecting and hosting the data. The information will be presented collectively, not individually, to HR.
What happens if I don’t get an assessment? Expand
Individuals who do not get the required assessments will not receive reimbursement.
What information will be collected? Expand
Height, weight, resting heart rate, blood pressure, body composition(% body fat), and body mass index (BMI) will be measured.
Is the Rec Rewards Assessment the same as the Be Well UC Assessment? Expand
No, the Rec Rewards Assessment is different from the Be Well UC Assessment. The Be Well UC assessment cannot be used for Rec Rewards.
If I don’t get my follow-up assessment, will my membership be cancelled? Expand
Your membership will continue even if you do not get the follow-up assessment.