Procedural Review

After receiving an incident report, a student is contacted with an assigned time and hearing officer to discuss the alleged violations of the Student Code of Conduct.

The goal of the procedural review is to allow the student to review the incident report for the alleged incident and discuss the incident with the hearing officer, inform the the student of the process, and provide the student with their rights and responsibilities as a student in the process, including:

  • Confidentiality as granted to you by the Family Educational Rights and Privacy Act (FERPA). Please review policy for exceptions to confidentiality.
  • Written notice of your alleged violation(s) and the time, date, and location of meetings related to the allegations.
  • A procedural review and/or a hearing to discuss your alleged violation(s).
  • An advisor who may attend meetings you have regarding the issue, but who may not speak for you. You must notify OSCCS or designee at least 24 hours prior to your procedural review and/or hearing if you are going to bring an advisor who is an attorney.
  • Appeal the finding and/or sanctions of your procedural review and request a hearing before the Administrative Review Committee (ARC).

Your Procedural Review

is...

  • A space where you will be treated with respect and dignity
  • A space to meet with a staff member who wants to listen to your side of the story and see any evidence you would like to present about the case.
  • A process where you are considered not responsible until a preponderance of the information indicates that you more likely than not are responsible.
  • A space where you will be asked questions to help you to reflect on the incident, who was harmed by your behavior, and how you want to move forward. 

is not...

  • A court of law
  • A space whether the standard of proof is "innocent until proven guilty"
  • A space where a decision will be made without listening to your side of the story
  • A space where an advisor can speak for you 

At the end of your procedural review your hearing officer will tell you:

  • Whether they think you are responsible for violating the Code of Conduct based on a preponderance of evidence (whether it was more or less likely to have occurred)
  • What educational sanctions they think you should complete to learn from this incident.
You have three days to respond to the findings and sanctions, but you can respond at any time.