Report Property Loss/Damage

What qualifies as a property claim?

Property loss or damage can involve all real property and personal property in which the university has an insurable interest.  Some common reasons the university sustains property loss or damage include theft, fire and flood. In the event of a loss, it is important to consider direct expenses (repair or replacement of the affected property) and indirect expenses (including overtime pay, rental of temporary space or equipment, security or other services, etc).

What to do immediately if a loss occurs

  • Provide a Risk Manager, along with any other impacted units, notice of the incident as soon as possible and within 48 hours.
  • Secure the area as appropriate, including control access and/or fire watch.
  • Document the incident by taking photos and/or an inventory of the lost/damaged items.
  • Begin salvage/clean-up, but do NOT throw anything away prior to discussing with a Risk Manager.
  • Make temporary/emergency repairs, if needed.

How to file a claim

To determine if a loss is covered under our self-insurance program (subject to $1,000 deductible), the affected unit must submit copies of the the following information, as applicable, via the online form:

  • Property purchase order, contract or original invoice to serve as proof of ownership.
  • Estimate or invoice for the repair or replacement of the property.
  • Police, fire or other incident reports.
  • Photos taken at the time the loss was discovered

Filing deadlines

  • Provide a Risk Manager, along with any other impacted units, notice of the incident as soon as possible and within 48 hours.
  • Failure to report a claim within 30 days of the incident may result in an increased deductible of $2,000.  Every 30 days extended, an additional $500 may be applied.
  • Itemization of the direct and indirect expenses incurred must be submitted with 60 days of the incident.
  • No loss will be indemnified if reported later than 12 months from the date of the incident.