Event Sponsorship

student at an event

UC International invites UC international student organizations to outline and submit a proposal for a chance to receive full funding for campus events that support international students at UC.      

UC International will financially sponsor the event, but they will not provide on-site event support. The student organizations are required to be the hosts of the proposed event. They are required to organize all logistics before, during, and after the event to secure a successful event experience for UC international students.

 

The event has to meet the following basic criteria:

  • The event must take place on campus
  • Event must be hosted by a partnership of at least two international student organizations
  • The event must be open to the general student population, not just students within the hosting group
  • Event hosts must propose a creative way to get American students to attend the event
  • Request for funding must be submitted at least 6 week prior to the anticipated event date
  • Funding requests must not exceed $3,000 USD
  • The expected attendance for each event must be more than 250 people
  • UC International must be the only sponsor of the event
planning an event

For any questions, please contact Lorri Blanton at lorri.blanton@uc.edu.


1. Submit an Event Funding Proposal Form.

UC International cannot accept every proposal; therefore, funding is not guaranteed. Once you submit a proposal:

  • The budget committee will review your proposal.
  • The UC International Budget Committee will contact you to discuss your budget and event in detail.
  • The committee will review the request, discuss, and decide if the amount requested is justified.
  • You will be contacted about your request and notified about the final budget you have been awarded.


2. Agree to UC International's sponsorship requirements.

  • Only post and circulate promotional material that has been approved by UC International.
  • Keep all receipts to submit for proof of money spent.
  • Give UC International all non-perishable items that were purchased for the event (the hosting student organizations may keep all perishable items).
  • Outline a budget prior to the event.
  • Track attendance at the event.
  • Complete a detailed budget form after the event.
  • Write a summary of the event.
women holding branded t-shirts

Failure to meet these requirements will make your group ineligible for future funding for one year.


3. Market your event and purchase needed items.

  • UC International can help you plan and market this event.
  • UC International will work closely with the student organizations to discuss the process of payment for the items needed for the event.
  • Student organizations will meet with the Budget Committee to discuss how to best purchase the items that are needed for the event.
  • This process will be outlined with the student organizations upon confirmation of the proposal request.


4. After your event:

  • Submit a final budget that includes all expenses.
  • Submit a count of the number of students who attend.
  • Write your event summary report.
  • Return leftover, non-perishable items to UC International.