University events are permissible during the 2021-2022 academic year if the below outlined safety precautions are followed. It is important to remember that outdoor events are safer than indoor events. Virtual options are also encouraged to accommodate individuals that prefer not to meet in person. Event organizers are responsible for ensuring all participants adhere to guidelines.
Reserve space via Conference and Event Services.
- All event participants must wear a facial covering if the event is held indoors. Facial coverings are not required for events held outdoors unless a participant is unvaccinated and unable to maintain appropriate social distancing.
- Facial coverings must be worn from the mid-bridge of the nose and over the mouth extending under the chin.
- Event coordinators must provide a supply of facial coverings for attendees that do not bring a personal facial covering.
- Eating and drinking indoors is permitted but attendees should be instructed to remove their facial covering only while actively eating or drinking and to only do so while stationary.
- Catered meals may be provided by trained food service professional entities that demonstrate compliance with recommended food safety protocols.
- Prior to the event, organizers must:
- Remind attendees that facial coverings are required
- Remind attendees that if they are experiencing symptoms that could be caused by a virus they should not attend
- Consider if a “compliance officer” is needed to remind attendees of the university’s facial covering requirement
- Provide facial coverings as needed
- Provide hand sanitizer
- Maximize space provided per attendee and minimize clustering of attendees
- When practical, a list of attendees should be maintained to assist with possible later contact tracing if needed
- For events with higher transmission risk (smaller spaces, less air flow, more attendees, activities resulting in heavy breathing, activities with eating), consideration should be given to requiring vaccination and/or recent testing of all attendees
- Air volume, air flow and number of people in the air space determine transmission risk and should be taken into consideration when selecting your event space.
- Even though not required to formally quarantine after COVID-19 exposure, vaccinated individuals with known COVID-19 exposure within the past 10 days (or 7 days with a negative test on day 5) should be discouraged from attending large gatherings
- Minimize activities that result in lines, and when this can’t be avoided, ensure social distancing in all lines