Travel & Study Abroad

The coronavirus, SARS-CoV-2, remains a concern and will be present in the community for an extended period of time. All units and members of the campus community will follow the university’s travel policies, which are informed by appropriate federal and State of Ohio restrictions.

Updates

  • Only essential international travel for official university business by members of the campus community is permitted through August  6, 2021. 
  • All international travel requires approval of the appropriate dean or vice president.
  • All study abroad is canceled and prohibited for the Spring and Summer Semesters.
  • Study and co-op abroad will reopen for Fall 2021 for select locations and programs via a petition process. International students studying or co-opping in their home countries are not required to petition.

The goal of travel restrictions is to protect the health of the general public as well as that of our faculty, staff and students.

Faculty, staff and students involved in clinical care must follow the restrictions and guidance of any health system or clinical entity in which they participate in clinical activities.

These recommendations are subject to change as additional guidance is issued by the Centers for Disease Control and Prevention and other federal authorities as well as state and local authorities.

UC travel policies are based on the CDC’s recommendations. The CDC guidance is based on whether travel is domestic or international; by those who are fully vaccinated or unvaccinated/partially vaccinated.  

Travel policies

UC policy requires all employees to obtain an approved travel request in advance via Concur. Concur provides travelers information specific to every country considered for travel. Based on the uncertainty of future travel plans, it is strongly recommended that all travel be booked via UC’s contracted travel agency, AAA. Based on recent experiences, those units that did not so lost more money and experienced more difficulties when trying to cancel or rebook travel.

Finally, use of a university purchasing card is also strongly recommended. It simplifies the task of creating travel expense reports by those who perform those duties.

At the point when travel resumes related to co-op and study abroad, students will return to the practice of completing the required travel registration with UC International prior to travel.

International travel

Only essential international travel for official university business is permitted through August 6, 2021. All international travel requires approval of the appropriate dean or vice president. Travel to countries that have CDC Level 3 or 4 travel warnings will only be approved under truly exceptional circumstances.

All study abroad is canceled and prohibited for the Spring and Summer Semesters. Students who travel abroad despite this travel restriction are embarking on personal travel. As such, student personal travel abroad does not have university support; and therefore, UC cannot endorse travel documents nor provide assistance with insurance or other financial matters. There is there is no guarantee of credit transfer for personal travel abroad.

Guidance from the CDC related to international travelapplies as to requirements to test, self-monitor, isolate or quarantine. 

Please note that CDC guidance varies based on vaccinated or unvaccinated status. Please note that full vaccinated status is defined by at least 2 weeks since second dose of a two-dose vaccine regimen or two weeks after a single-dose vaccine.

Faculty and staff should consult with their supervisor and Human Resources prior to any international travel, either on university business or for other reasons, to determine how any quarantine period will be handled.

To remember

  • Please visit the Self Reporting page for more details, and please recall that all students are required to report via the UC COVID Check App before coming to or returning to campus. Or before leaving their residence hall room for the day. This includes students who may have participated in travel. The App includes a query about international travel. UC's COVID Check app is free and easy to use. It can be downloaded through the Apple App Store and Google Play Store.)
  • See more guidance for international students or other students who may be traveling internationally.
  • Please visit the Self Reporting page for more details. Employees who are not feeling well with COVID-related symptoms at any point, including after international travel, should report any expected absence from work to their supervisor, are strongly encouraged to immediately contact their health care provider and may contact the COVID Response Team via the App or web-based tool
Remember that anyone (including employees and visitors) wishing to enter certain UC facilities (CRC, TUC, Libraries, dining halls) will be required to either use the App or the web-based tool, which includes queries related to symptoms or international travel.

Study abroad

There will be no faculty-led study abroad nor semester-long study / co-op abroad permitted during Spring and Summer Semesters 2021. There is an exception for international students studying or co-oping in their home countries. Students are discouraged from taking part in any personal international travel during the semester, as upon return, they are then required to report via the UC COVID Check App and follow CDC guidelines for international travelers, and specific steps after international travel.

Fall 2021 Study Abroad Update

Study and co-op abroad will re-open for fall 2021 for select locations and programs via a petition process. International students studying or co-oping in their home countries are not required to petition.

As the university’s prohibition on international travel for official university business by members of the campus community is expected to be lifted as of August 6, 2021, UC’s International Travel Oversight Committee (ITOC) will manage the petition process. ITOC, in partnership with UC’s COVID Response Team, will continue to actively monitor the global health and travel environment to help safeguard our students and community. The global context may change suddenly and unexpectedly at any time. UC’s approval to travel is contingent upon student’s meeting host country and program entry requirements – which are subject to change.

UC International will contact all students with pending applications for fall 2021 abroad and explain the petition process. A website outlining the process will be available shortly. If students travel abroad without an approved petition, it will be considered personal travel and unaffiliated to the University of Cincinnati. Therefore, UC would be unable to provide students with credit transfer, support for emergencies, financial assistance (including scholarships or financial aid), insurance, or visa letters.

Beginning July 19, UC’s International Travel Oversight Committee (ITOC) will begin the review of faculty-led study abroad programs with travel abroad over winter break (associated with a fall 2021 course). A small group of programs, traveling to a single country abroad, will be considered under a pilot program.

For those currently taking steps to study abroad, please consider: 

  • Full vaccination is strongly encouraged.
  • ITOC approvals are usually months before travel. Therefore, it is very likely that the situation abroad may change between approval and travel. Based on any changes, the travel or program may be cancelled or adjusted by ITOC. Any ITOC program determination made prior to departure may need adjustment (including cancellation) based on global or country-specific context or changes abroad.
  • Individual countries and programs abroad may have their own entry or quarantine requirements that UC cannot override.
  • Do not purchase airfare, make travel arrangements, or pay non-refundable deposits until you have received ITOC approval for your petition. Students are assuming full financial responsibilities for all costs and expenses incurred for travel.
  • Many travelers are exploring trip cancellation insurance (e.g. Cancel For Any Reason coverage). Policy coverage and costs eligibility vary greatly. Students are encouraged to be informed consumers when assessing policies and applicability to their travel situation. Trip cancellation insurance is supplemental to medical and evacuation insurance that UC International requires for all travels through CISI.
  • Travel departure may ultimately change since the global context is subject to rapid shifts.