Conduct Policy

This policy applies to employees who are not covered by a collective bargaining agreement or for whom the agreement contains no provision regarding this subject.

1. All employees are expected to conduct themselves in a professional and workplace- appropriate manner that reflects positively on the University.
2. An employee may receive disciplinary action, up to and including termination, for conduct and/or rules violations.
3. Conduct and/or rules violations may include, but are not limited to, the below categories of infractions with some examples of each.  The following list is not all-inclusive. Other circumstances may arise that require the discipline and/or immediate termination of an employee.  

• Failure to comply with federal, state, or local laws and/or regulations
• Failure to comply with any University, unit, or department policies or procedures
• Encouraging or inciting students, patients, visitors, or other employees to violate any applicable laws, regulations, policies or procedures

• Discourteous behavior toward students, patients, visitors, volunteers, or other employees
• Threats of violence or violent acts towards students, patients, visitors, volunteers, or other employees
• Fighting
• Throwing objects
• Harassment, intimidation of, and/or retaliation against students, patients, visitors, volunteers, or other employees

• Failure to use and safeguard the property of others and of the University through proper and authorized use
• Failure to use the University’s property only for legitimate work purposes (telephones, e-mail, facsimile machines, computers, printers, copiers, cell phones, tools, vehicles, furniture, and other work-related equipment)
• Unauthorized use, abuse, or destruction of University property (ID badge, telephones, computers, vehicles, access, etc.)
• Permitting another individual the use of an employee’s identification card
• Viewing sexually explicit material on University time or property

• Insubordination
• Theft
• Falsification of records or falsification (theft) of time, including clocking-in for another employee or allowing another employee to clock-in for you
• Failure to maintain a clean and neat appearance, and/or failure to adhere to appropriate departmental standards of dress
• Failure to keep work area neat and clean
• Possession of intoxicants (alcohol or illegal drugs) while on University duty, or being under the influence of intoxicants (alcohol, illegal drugs, any prescription substance for which the employee does not have a valid prescription, and/or any prescription substance not taken in a manner consistent with how it was prescribed) while on University duty
• Unauthorized possession of firearms, explosives, or other lethal materials while on University property

• Failure to attend work as scheduled, including failure to arrive on time fully prepared to begin work, failure to remain at work through the entire work period, and/or failure to request authorization according to established department procedures if there is a need to leave the workplace early     
• Failure to notify the supervisor well in advance of any unscheduled absence in accordance with department notification procedures     
• Unapproved absence without pay
• Repeated tardiness
• Failure to comply with leave notification policies and/or procedures
• Absence without notice for three consecutive workdays constitutes voluntary resignation
• Working overtime without prior authorization

• Failure to perform assigned tasks safely, competently, or according to the performance and/or behavioral expectations of the department/work unit                 
• Failure to successfully perform assigned job duties consistent with standards, including both those specifically part of the job description and other duties related to the job (as assigned by a supervisor)
• Inefficiency  
• Failure to cooperate and collaborate with supervisors and/or co-workers in performing assignments and service requests
• Excessive use of personal mobile phones or electronic equipment while on duty
• Sleeping on the job
• Any other deviation from standard and acceptable behavior

1. All new employees are advised at orientation that the Work Rules of the University are posted on the Human Resources website in the on-line Policies & Procedures manual.
2. The administrative authority/supervisor is responsible for monitoring employee compliance with the work rules.

UC Central Human Resources – Employee & Labor Relations

• Phone: 513-556-6372
• Email: emplabor@ucmail.uc.edu

• Website: https://mailuc.sharepoint.com/sites/HR-LaborRelations