Central PurchasingUniversity of CincinnatiDivision of Administration and FinancingCentral Purchasing

Central Purchasing


About Us

The Central Purchasing Department is responsible for procurement of goods and services for the entire university, including Uptown West, Uptown East (Academic Health Center) and Reading Campuses, UC Blue Ash, and UC Clermont. Expenditures exceed three hundred and twenty five million dollars annually.

Since the university must provide for administrative, academic, medical, research, and individual student needs, almost every product and service imaginable is purchased.  The University of Cincinnati will continue to follow the procurement requirement of OMB Circular A-110 and will utilize the grace period allowed in the Uniform Guidance.


REMINDER (5/10/16): Central Purchasing cannot guarantee that any budget fiscal year 2016 requisitions entered into UC Flex, or change orders received by Central Purchasing, after 5 p.m. June 1st,  2016 will be processed prior to the fiscal year end. In the event requisition entries cannot be processed into purchase orders before the close of fiscal year 2016, they will be cancelled by Central Purchasing and the requisitioning department will need to re-enter them against budget fiscal year 2017. In addition, all budget fiscal year 2017 Rental, Service, Maintenance and Lease Agreement (RSML) requisitions should be entered into UCFlex by May 15th, 2016 to allow time for Central Purchasing to process and mail them to vendors before July 1st, 2016.

(05/02/16) Fiscal Year 2017 is now available for entry of FY 2017 RSML requisitions. For additional information regarding RSMLs, refer to the annual packet content listed below or contact appropriate Buying staff.


Fiscal Year 17 Annual Packet Information

The following documents were included in the annual mailing to University Organizational units:


(01/14/16) New Electronic A910 Information.  The paper A910 process is being replaced with an electronic system called ESM Contract Management.  For information and training, please visit the ESM Contract Management Reference Page on the Office of General Cousel's Website.


Dell contract for Desktops and Laptops. UC has signed a preferred partner contract with Dell Inc. for PC desktops and laptops. In awarding Dell a single preferred partner status, the university has agreed that all purchases, irrespective of funding sources, of PC desktops and laptops must be made through Dell, except those receiving an exception approval. Read more about the contract, the configurations, the exceptions process and how to make a purchase.

How We Work

The University of Cincinnati is a state institution with its own Board of Trustees. Much of what UC buys is competitively bid. Generally, bidding is conducted electronically (phone, fax, email) for small dollar purchases, and in writing for larger requirements. Buyers select prospective bidders in a number proportionate to each expenditure, ordinarily choosing firms that they evaluate as offering a maximum effort in competition and service. At fifty thousand dollars, advertisements are placed in two local newspapers. As a state institution, UC is privileged to use State contracts. The university also participates in joint purchase agreements with the State Universities Council, the City of Cincinnati, and others.

Location, Directions and Hours

Mailing address:

Purchasing Department
University Of Cincinnati
PO Box 210089
Cincinnati OH 45221-0089

Hand delivery address:

Purchasing Department
University of Cincinnati
Room 320, University Hall
51 Goodman Dr.
Cincinnati, OH 45221-0089

Internal mail location:  0089

General inquiries:   513-556-6742


University Hall is located adjacent to the College of Nursing (Procter Hall). From East bound Martin Luther King Drive, turn left onto Vine Street and then right at the first light onto Goodman Drive. From West bound Martin Luther King Drive, turn right onto Vine Street and then right at the first light onto Goodman Drive. University Hall is the first building on the right. Central Purchasing is located in suite 320.

Our printable Medical Campus map provides a more detailed view of the Medical Campus.


  • Monday through Friday, 8:00 am - 5:00 pm
  • Closed on UC Holidays
  • 513-556-5262
University Hall, University of Cincinnati


  • Thomas B. Guerin
    Assoc. VP & Director of Purchasing & Materiel Management Services  
  • Cindy Franklin
    Assistant to the Director  


S - Computers - hardware, software and supplies, Consultants (IT-related), Postage, Theatrical equipment and supplies, Paper (office and print shop), Printing services, Office machines, equipment, and supplies. Cable TV, Audio Visual equipment, supplies, and services, Telecommunications equipment, supplies and services, Copiers, Printers, Bulk mail services.
(Term contract number series 500-599)

B - Construction - projects and trades work, Architect and engineering equipment and services, Signage, Moving services, Insurance - health and dental, (accounting, auditing, legal services), Elevators, Electricity, gas, energy, Exterminating services, Carpet and Flooring.  (Term contract number series 800-899)


L - Hotels and lodging - Travel Agency, Vehicles (cars, trucks, buses) - rentals and leases, Air charters, Sporting goods and recreation equipment, Grants and sponsored programs, Janitorial products - supplies and services, Ad dues - memberships publications and subscriptions. (Term contract number series 600-799)





A - Contingent Labor - temporary office, temporary unskilled labor, payroll services, Consultants (non-IT), Speakers - classes, seminars, Athletic agreements, Entertainment, Furniture - office and non-office, Long Distance and communication services, Microfilming - document imaging services, Musical instruments. 

M - Lab and scientific equipment and suppplies, Industrial/Research gases, Radioactive isotopes, Medical equipment and supplies, Animals - feed and vet supplies, Drugs and pharmaceuticals. 

  • Cheryl A. Smith
    Director of Contract Compliance
    (Term contract number series 900-999)
  • Carol Moran-Roundtree
    Sr. Analyst (Lab & Medical Supplies)  
    (Term contract number series 400-499)