Registration FAQ's

We often receive questions from students and parents about our program. We’ve captured or most common questions below regarding registration, documentation and accommodations available to students. 

FAQ's for Students

Students who request academic accommodations due to a disability will initiate the registration process by completing an Online Application for Services on our Registration page. Our application contains several questions which will allow the student an opportunity to offer their narrative of how their disability has impacted them within an academic setting. 

After a student completes the Online Application for Services, the student will have an intake or registration meeting. The registration meeting occurs at a time when an Accommodation Coordinator and the student can discuss the impact of the disability within the academic setting and determine what accommodations are reasonable and appropriate to alleviate/eliminate them within the academic setting. We refer to this information exchange as interactive dialogue or interactive conversation. During the registration meeting, reasonable accommodations will be determined and registration will be complete. Registration meetings can be conducted in a variety of platforms, in-person, over the phone or video platform such as Microsoft Teams, Zoom or WebEx. Please note that in some cases, to ensure safely of staff and student, the intake will not be conducted in person. The Accommodation Coordinator will discuss an alternative option either phone or video to ensure safety for everyone. 

An Accommodation Coordinator is a member of the Accessibility Resources team whom conducts  registration meetings, reviews documentation and engages in conversation with the student to determine reasonable and appropriate accommodations. The Accommodation Coordinator serves as an advocate if a student has questions about accommodations ,  encounters questions or concerns from faculty or needs assistance determining how accommodations would be applicable within a course. The Accommodation Coordinator does not take the place of a student’s Academic Advisor. All questions related to coursework needed to fulfill program requirements for graduation would be directed to an Academic Advisor. All students are assigned an Academic Advisor by their home college, i.e., College of Business, Education, etc.  

Students currently enrolled in classes are able to register for services at any time during the academic year. However, for incoming freshman, Accessibility Resources will begin accepting application for services for a new academic year after Spring term has concluded. Any applications submitted for a new academic year (Fall Semester) will not be reviewed until the Spring term has concluded. For specific dates to apply please consult our Registration Page.

Accommodations are determined during the interactive conversation between the Accommodation Coordinator and the student. Accommodations are individualized per the impact of the disability which the student describes during their intake. Therefore, students with similar disabilities may have different accommodations.

To learn more about classroom accommodations visit the Academic Accommodations and Faculty Responsibility page, where individual accommodations are explained in greater detail. To learn more about accommodations such as sign language interpreting and closed captioning, visit the Communication Access Team (CAT) webpage. To learn more about technology and digital accommodations visit the Accessible Technology page.

Accommodations which we currently provide, but are not limited to, are:

  • Extended Time on Tests: (Time and ½ and Double Time)
  • Quiet Room or Individual Room for Testing
  • Reader and Scribe
  • Extended Time on Assignments
  • Enlarged Font
  • Notetaker: Volunteer in Class
  • Sonocent Audio Notetaker 
  • Excused Medical Absence
  • Alternative Format 
  • American Sign Language (ASL/English Interpreters)
  • Communication Access RealTime Translation  (CART) 
  • Media Captioning
  • Other

Documentation is not required to register for services, however, if it is available, it can be a useful tool and help to ensure that the full consideration of the impact of your disability on the academic environment is considered. 

Additionally, the reasonableness and necessity of requested accommodations may not be able to be determined without it, so students may be requested to provide document if: 

  • Documentation would help the student and AR staff identify barriers and workable solutions for accommodations  
  • Documentation would make the connection between the academic environment and the disability that is not readily apparent through the student’s narrative 

Please be aware that other institutions, licensing authorities, and testing agencies (which administer standardized tests such as the GRE and LSAT) may require different documentation of disabilities than the adequate documentation required by the University. 

The Good-to-Go documentation checkler may help in determining if your documentation is sufficient.

Documentation, while useful, is used a secondary source to allow Accessibility Resources an opportunity to understand the impact of the student’s disability. 

Supporting documentation is documentation from a qualified diagnostician or treatment provider that describes the nature and extend of a student’s disability or impairment and an explanation of the functional impact of the impairment as it relates to the university or academic environment. It may also include recommendations for academic adjustment and auxiliary aids. AR Staff use documentation to support the student narrative and understand the limitations that may be present because of a specific disability.

After registration, an Accommodation Form is created. The Accommodation Form will list the accommodations that were determined to be reasonable and appropriate during your registration meeting.  Students request their Accommodation Form every semester through our Accommodation Form Request form. The Accommodation Form is sent to a student's UC email. Students then provide their Accommodation form to each of their instructors as an official notification denoting approved accommodations. More information on Accommodation Forms is provided on our Accommodation Form Purpose and Explanation page.

The University of Cincinnati recognizes that students with disabilities may require a housing accommodation to fully participate in the residential component of the university experience. Accessibility Resources actively works with Housing to provide housing accommodations within University managed properties in accordance with the Americans with Disabilities Act Amendment Act (ADAAA). 

In order to learn how to make a formal request, please visit our Housing Accommodations webpage.

The University of Cincinnati seeks to accommodate persons with disabilities who need the assistance of service animals. According to the Americans with Disabilities Act (ADA), a service animal is "a dog individually trained to provide assistance to an individual with a disability" (28 CFR part 36). 

In order to learn how to make a formal request, please visit our Assistance Animal and Assistance Animal webpage

Students who have a state issued disability placard/plates that allow them to park in designated accessible parking spots should purchase a parking garage permit directly through Parking Services.  After purchasing a parking garage permit for the desired garage, students will be able to utilize the designated accessible parking stalls within that garage with their proper placard/plates. 

Students who require parking assistance due temporary impairment (injury, surgery, illness, etc) should contact Accessibility Resources to determine what parking assistance is available and appropriate.  Accessibility Resources may request documentation regarding the temporary impairment before parking assistance can be provided.

FAQ's for Parents

Accessibility Resources recognizes that parents, grandparents, guardians and other family members have played an integral role in the academic development of the student. During the intake, the Accommodation Coordinator role is to engage with the student directly and allow the student an opportunity to discuss how their disability has impacted them. We encourage parents during this time to allow the student to take ownership of their accommodations.  Accessibility Resources allows the student to determine if they wish for anyone to be a part of their registration meeting. We defer to the student’s judgement. 

Questions within our Online Application for Services found on our Registration page are specifically tailored to allow the student an opportunity to offer their personal narrative of how their disability has impacted them. These questions will be discussed during the intake with their Accommodation Coordinator.  As such, we would encourage the parent not to register their student. 

Students have the ability for parents to have access to their student records. Any access given is governed by FEPRA – Family Education Rights Privacy Act. Students and parent can review FERPA rules and regulations from the Office of the Registrar.  These records include Financial Aid, Student Bill, Grades, schedules, etc. A full list is available from OneStop. 

Within Accessibility Resources, students give parents an opportunity to speak with an Accommodation Coordinator by completing a supplement form within our office. However, an Accommodation Coordinator reserves the right to deny requests for any and all student information to all third parties, including parents. Therefore, an Accommodation Coordinator may not share all conversations shared between them and your student. A primary component and imperative role of developing a relationship with a student is  creating trust. 

In high school, parents were a part of the IEP/504/transition meetings and students rarely had a voice or were asked to participate. In college, students are expected to be self-sufficient and manage their coursework independently. This also extends to taking ownership of their accommodations. To allow students an opportunity to develop skills of independence, Accessibility Resources provides tools to help the student have an open discussion about their accommodation needs with their professors In addition, the Accommodation Coordinators role is to serve as an advocate and work with faculty to ensure that the students accommodations are received.  

If a parent/guardian wishes to  walk their student to their class, that would be a conversation between the student and the parent. However, University rules prohibits any individual whom is not registered within a class to attend. Doing so also violates Fire Code.