Student Organizations

One of the best ways to get involved at UC is by joining a student organization!  The University of Cincinnati is home to over 400 student organizations that support a variety of interests. These interests range from political/activist, cultural, academic, social and many more!

Dear Student Organization Leaders,

 

Student Activities & Leadership Development recognizes that spring is typically a busy time for student organizations.  Many of UC’s Registered Student Organizations are impacted by the response to COVID-19 and unsure of how to proceed forward without losing the momentum their organization has.  SALD has put together this guide to RSO operations during this time of social distancing and the stay at home order. During the remainder of the semester, SALD and Student Activities Board will be providing more resources for RSOs.  Should your organization need additional support, please contact SALD or Student Activities Board.   

 

Make sure you follow SALD and Student Activities Board social media for various virtual engagement opportunities and tips! 

•        SALD Instagram

•        SALD Twitter

•        SALD Facebook

•        SAB Instagram

SALD Hours

The SALD staff will all be working remotely until further notice. While SALD will be open during our regular student hours (9-5, M-F), it will be open remotely/virtually. The physical office in Steger Student Life Center (4th and 6th floor) will be closed. You can find email information for all SALD staff on our website. 

Virtual Meetings

Student organizations are prohibited from holding in person meetings until further notice.

The university has several virtual meeting options:

•        Cisco Webex

•        Microsoft Teams

These options include video chat, text options, and screen share. Please contact SALD or UCIT if you have questions about either system. 

Elections

Spring is a busy time for student organizations on campus, especially with many orgs holding officer transitions for the next semester or academic year.  If your organization’s officer elections are impacted by the recent decision to move to online instruction, moving off campus, and or the

An affirmative action/equal opportunity institution

recommendation of not holding in person organization meetings, view our resources for holding online RSO elections on CampusLINK.

Transitions

Student Activities Board has cancelled the Transitions Evening with the Orgs that was scheduled to be held in early April.  With the change to online instruction and need for social distancing, transitions are going to be more difficult than ever.  It is important that as outgoing leaders, you are taking the time to transition the next executive board.  For transition tips and tricks, please see our guide to virtual transitions on CampusLINK.

 

Update CampusLINK Rosters

Make sure that your CampusLINK roster is up to date. At a minimum the correct president, treasurer, and advisor must be listed. It is the outgoing president’s responsibility to make these changes. For help on updating your roster, please see this help article. 

CampusLINK

Your organization may want to lean on CampusLINK and its resources more heavily during this time. CampusLINK has a lot of great resources that student leaders don’t always take advantage of. This student leader resource guide walks you through many of the great resources and how to use them. 

RESET: Re-registration

RESET is scheduled to happen as scheduled. All Registered Student Organizations must complete RESET annually. RESET must be completed by the president of the RSO. Organizations that have not completed RESET in two years must apply as a new student organization. Full instructions on how to complete RESET can be found on the Student Organization Website and the Student Activities Board Website. 

When is RESET?

RSOs have TWO options to complete RESET: April 1 - May 15 or August 1 - September 15. The process will be accessible from 12:00 am on the day the phase starts and close at 11:59pm the day that it closes. 

Phase 1

Organizations that have already transitioned to the president for fall 2020 should complete the RESET process during the Phase 1.

 

The application for submissions during this time frame will close May 15 at 11:59pm.  Once the application closes, organizations that have missed the deadline will need to submit during Phase 2.

 

Club Sports will also complete re-registration during this phase, but will NOT have the opportunity to make up missed registration during Phase 2.

 

Fraternity & Sorority Life does not complete RESET at this time.

 Phase 2

Organizations that transition to a new president after May 15 should utilize this registration (this is only about 25% of RSOs).

 

RSOs that missed the May 15 deadline will have the chance to complete RESET at this time. 

 

UFB Treasurer Training

UFB wants to ensure all organizations eligible for UFB funding have resources to help them succeed in the funding process. UFB will have a mandatory treasurer training for all incoming RSO treasurers to complete in addition to RESET. 

 

The treasurer training will be online through CampusLINK and will be open during April 1 - May 22 and August 1 – September 22. 

 

All treasurers doing this training should be the incoming treasurer listed on your organizations RESET. This training will walk treasurers through deadlines, required documentation, and the how to’s of funding. All incoming treasurers must complete this training in order to receive funding for the 2020-21 academic year. After your organization completes RESET, UFB will send out a weekly email to all approved organization treasurers to complete the mandatory training.

 

Please reach out to Marissa Radigan with questions about the treasurer training. 

Advisor Training

RSO advisors must complete the Online Advisor Academy every two years. This academy was piloted last year, so the majority of advisors have not completed it yet. Advisors will received a personal email letting them know what parts they need to complete. If advisors do not complete this training every two years, the organization will lose registered status until the advisor completes the training. For full details on the advisor academy, see the resource guide. 

 

RSO leaders – please make sure your current advisor is listed on your CampusLINK page. 

Celebration of Student Involvement

Congratulations to this year’s CSI award winners! Winners will have the ability to pick up their awards at a later date, and will be recognized at the fall Student Leadership Conference at the end of Leadership Week. Leadership Week will be 10/19-10/24 with the conference being held on Saturday, 10/24. More information will be sent out as it becomes available. 

TUC & Nippert West Pavilion Closure

The University announced on March 13, Tangeman University would be closed until further notice.  Due to this restriction, CES will be cancelling all reservations for events. They understand the impact this may have on your event, and are happy to help reschedule your event at a later date. Please remember to cancel all other services pertaining to your event (ie Catering, Parking, Security or any other services arranged for your event).  Please keep an eye out for updates on the status of Tangeman University from the President’s Office. For questions please contact Conference & Event Services at 513-558-1810.

SALD Virtual Gratitude Week

During these changing times, ground yourself in gratitude!  SALD is dedicating a full week to being grateful for what we have in our lives.  This social media campaign will provide daily prompts, tips, and inspiration.  Join us online daily from March 23 to March 27 as we inspire each other to see the good!

Our message to you and your members…

We want to express our deep appreciation for all the work you do to make our community just. It is hard to capture this situation in words that will make any of us feel better. But we will try—

 

Dr. Raj Mehta of UC International said “Many of you have seen long-labored-over plans and projects change abruptly this spring and are disheartened at the loss of so much work. Work of the heart never disappears.” We could not have said it better. We know our student leaders lead with their hearts. That trip, that event, that final fundraiser all gone so quickly, but we will rebound! 

 

To our senior leaders may you reflect on your time as a student and think about the impact you made on our campus. To those who are next in line let’s work together to make next year better than ever.

 

Sincerely,

Student Activities & Leadership Development | ILEAD

 

If you are unable to find a student organization to join you are more than welcome to start one of your own! Becoming a recognized student organization comes with many privileges including but not limited to:

  1. Reserve space on campus for meetings and activities
  2. Conduct approved fundraising projects on campus
  3. Participate in the fall and spring organization fairs
  4. Have a university mailbox, when available and the use of a mailing address at the University of Cincinnati
  5. Apply for funding through the University Funding Board (if eligible) for all campus projects and programs
  6. Apply for university awards
  7. Rent vehicles for organization travel

There are several requirements for becoming a registered student organization at UC. These requirements include:

  • Constitution and Bylaws consistent with University Policies
  • At least 10 matriculating University of Cincinnati student members
  • President
  • Treasurer
  • 1 faculty or staff advisor
  • Mission statement
  • Complete CampusLINK application
  • Present to SAB for approval

For more information about organization requirements, visit the Student Activities Board CampusLINK page!

*Searching for an advisor? Contact SAB to get a copy of the RSO Advisor Interest List!

Registration Period for New Organizations 

New Student Organizations are able to submit an application at two different time periods during the academic year.

The New Org Application for fall 2020 will open on August 24 and close on October 5.

The applications process includes completing the New Organization Registration process on CampusLINK.  To start this process, log in to CampusLINK and navigate to the Organizations tab at the top of your CampusLINK homepage. If new organization applications are being excepted at this time, you will see a button that says Register an organization on the left side of the page underneath the search options.  The following requirements are needed to start a New Student Organization and will be submitted through the online process.

Screen shot of CampusLink Register a New Organization Page

Clicking Register an organization will start your organization registration process.  

Once Student Activities Board reviews the new organization application on CampusLINK, a member of the board will reach out to the president of the organization.  This Student Activities Board member will serve as liaison for the potential new organization.  The liaison will work with the group to refine their application, prepare to present to the board.  At the SAB meeting where the new org will present, the board has the opportunity to Approve, Deny, or Table the new organization based on the aforementioned criteria and university policy.  

R.E.S.E.T. stands for Registration Enrichment Support and Educational Training.

All registered student organizations are required to complete the RESET or re-registration process each year. 

All Registered Student Organizations must complete RESET annually. RESET must be completed by the president of the RSO. Organizations that have not completed RESET in two years must apply as a new student organization.

Find more about the new organization process on the top of this webpage. 

Club Sports and Fraternity & Sorority Life Organizations have different deadlines and requirements than the general RSO RESET process. 

Stay tuned for information on FSLs RESET process.

Club Sports re-registration opens April 1, 2020 through May 15, 2020.

For questions regarding Club Sports re-registration requirements contact the program coordinator for club sports or the SALD main office 513-556-6115

RSOs have TWO options to complete RESET: April 1 - May 15 or August 1 - Septmeber 15.

The process will be accessible from 12:00 am on the day the phase starts and close at 11:59pm the day that it closes. 

Organizations that have already transitioned to the president for fall 2020 should complete the RESET process during the Phase 1.

The application for submissions during this time frame will close May 15 at 11:59pm. 

Once the application closes, organizations that have missed the deadline will need to submit during Phase 2.

Club Sports will also complete re-registration during this phase, but will NOT     have the opportunity to make up missed registration during Phase 2.

Organizations that transition to a new president after May 15 should utilize this registration (this is only about 25% of RSOs).

RSOs that missed the May 15 deadline will have the chance to complete RESET at this time. 

RESET is completed through CampusLINK by the incoming president for the upcoming academic year. If your organization transitions presidents more than one time a year, the president for the fall semester should be completing RESET.

The registration process does not need to be completed in one sitting, and can be resumed at anytime (prior to the deadline) by going to My Submissions > Organization Registrations

RESET Instructions

  1. In order to re-register, you must be listed as the President of your RSO on CampusLINK
    1. If you are not – email sab@mail.uc.edu or traci.steehler@uc.edu and we can make that change
  2. Log into CampusLink and go to your organization’s page
    1. Click “Manage Organization”
  3. You should see a blue button that says “re-register this organization” click on it
  4. Complete all the steps that it prompts you to complete
  5. If you need assistance, or want a visual walk through please view this How To Tutorial

Upon receiving your submission, Student Activities Board will review your application is complete and compliant with RSO policies.

If your application is complete and compliant it will be approved and all updates made during the process will be reflected on your CampusLINK page.

Every Friday there will be an updated list of approved RSOs that can be found on SAB's Website. 

It is common to get your application denied. This does not mean you cannot be an RSO for the year!  When your application is denied, and SAB member will attach comments to your submission letting you know what changes are requested.  

You do not need to start a new submission to make changes!

To make changes on a denied submission access the submision by going to My Submissions > Organization Registrations. From there, click on the denied submission and navigate to the part of the process that needs to be updated. Resubmit your application and SAB will review it again.

RSOs that do not complete the required changes after the September 15 deadline within 10 days of being asked to submit changes are not eligible to be a Registered Student Organization for that academic year. 

If your organization fails to complete RESET by the Septmeber 15 deadline, you may fill out an appeal form on CampusLINK no later than September 30th at 11:59pm to be considered by Student Activities Board. 

SAB will bring the appeal to the board for a vote at their next meeting and decide whether or not to honor the appeal. 

Organizations will be notified of their appeal status within 48 hours of the board meeting. Organizations that are granted an appeal must complete RESET within 7 days of notification by the board.