One of the best ways to get involved at UC is by joining a student organization! The University of Cincinnati is home to over 400 student organizations that support a variety of interests. These interests range from political/activist, cultural, academic, social and many more!
August 3, 2020
Dear UC Student Organization Leaders,
The safety of our students, faculty and staff is the utmost priority for the University of Cincinnati. In response to the COVID-19 pandemic and to lessen the likelihood of COVID-19 transmission, Student Activities and Leadership Development have adopted the following guidelines and considerations for student organizations in alignment with the University of Cincinnati’s COVID-19 Response Plan and the Stay Safe Ohio Information in place regarding physical distancing and size of gatherings, Registered Student Organization (RSO)* activities will operate within the following guidelines during the Fall 2020 semester. *RSOs include all student organizations, fraternity & sorority chapters, and club sports.
The document is an addendum to the current University of Cincinnati Registered Student Organization Handbook.
Student Organization Meetings and Events
Student Organizations should consider virtual meetings and only meet in person if it is essential to the organization and meets the following criteria:
Gathering maximum indoors AND outdoors is 10.
Attendees must wear facial coverings.
Meet social distancing guidelines as defined by Ohio and CDC health and safety guidelines.
Student Organizations may not require members to attend in person meetings or events.
All in person business meetings must offer a virtual option to accommodate members that may not want or be able to meet in person.
For any other questions regarding events, please visit the Return to Campus Guide – Events page.
Club Sport organizations are not permitted to practice or hold competitions at this time. More information will be available in the coming weeks about any plans for “Return to Play.”
Events or activities providing food should use pre-packaged or individually boxed servings of food and canned or bottled beverages.
No self-serve buffet or beverage station options permitted.
Catered meals may be provided by trained food service professional entities that demonstrate compliance with recommended food safety protocols.
Performance Based Activities (singing, theater, dance, instruments...)
In accordance with the Ohio Orders, theater, singing, and dance activities with a face-to-face audience are suspended.
As the Ohio Orders change this guidance will also change. Room capacity and the ability to comply with physical distancing and face covering requirements will impact when/where/how audiences are permitted to participate.
Practices for performance-based organizations should be held with strict physical distancing, face covering/face shield use, with no physical touching, or held virtually when possible.
Consider the use of outdoor space for practices or performances where members and others can appropriately physically distance.
Follow room capacity requirements and seek the largest space available if your practice occurs indoors.
Speakers, Lecturers, Performers, and other Campus Guests
Before inviting guests, lecturers, or speakers to campus, please review the Return to Campus Invited Guest Policy
Guest speakers and lectures should be conducted as virtual events for both the speaker and audience members. If folks would like to gather to watch a speaker, gathering size limitations, social distancing, and mask wearing guidelines must be met.
Events or Organization that bring Minors to Campus
Suspended for fall 2020
Additional Prohibited in Person Events
These events must be made virtual, postponed, or cancelled.
Banquets and Galas
Ceremonies and Award Programs
Dances or Similar Social Events
TUC Cinema will not offer movie showings at this time.
Must follow student organization policies for gathering. Exceptions will not be made for gatherings larger than 10 people.
Conference & Event Services
Campus Scheduling Definitions:
Event – An event is a meeting, workshop, etc. not related to academics. The maximum attendance for events/general meetings is 10. This is per the UC’s The University published the Return to Campus Guide on July 1, which included guidelines that apply to campus events , including a 10 person gathering limit for campus events.
Academic Events – An event which is considered an academic function. If you would like to have between 11-50 attendees for an academic event, your Dean and Chris Lewis must approve the academic event. After these approvals are received, the event can be scheduled in a centrally scheduled classroom. Approval will need to be emailed to firstname.lastname@example.org
TUC Great Hall and 400ABC will not be available to be reserved for Fall 2020.
TUC Cinema will not offer movie showings at this time.
If you have questions about room scheduling, contact CES directly.
Student Organization Travel
University travel is limited to essential travel only, which includes student organization travel at this time. As such, university funding cannot be allocated to travel related expenses.
Conferences, Service Trips, Competitions or other organized activities outside of the State of Ohio are strongly discouraged and may require students to self-isolate for two weeks upon return to campus.
Third Party Vendor Off Campus Events/Day Trips
Destinations for off-campus travel / events should align with university recommendations for safety and social distancing. For instance:
Event spaces should align with on-campus social distancing norms.
Food services should align with on-campus food safety guidelines.
Space capacity should align with on-campus guidelines for density, etc.
Suspended for Fall 2020
Student Organization Funding
Allocated funding is available for events that meet social distancing guidelines as defined by Ohio and CDC health and safety guidelines.
Funding is available for virtual programming and retreats.
Student organization travel is not considered essential at this time and will not be permitted.
RSO funding allocation processes will be released in the coming weeks.
All tabling is suspended for Fall 2020
Student Organizations are not permitted to disperse flyers, giveaways, or other items to limit the spread of germs.
In-person sales, including bake sales, are prohibited.
Student Organization Mail
Organizations with mailboxes should be checked weekly (at a minimum).
Information on package pick up will be provided later.
Accountability & Community Standards
Helping to mitigate COVID-19 transmission is a shared responsibility. Students who fail to adhere to COVID-19 policies and protocols may be subject to disciplinary action under the Student Code of Conduct.
Resources & Moving Forward
The guidelines and suspensions of certain activities may be extended beyond Fall 2020 as a result of recommendations from Hamilton County Department of Public Health and the State of Ohio.
Additional detailed information for Fraternity & Sorority Life and Club Sports organizations will be emailed separately.
If you have questions or concerns regarding your specific organization, please contact your organization advisor. Additional questions should be directed to the specific area of your question:
Student Activities & Leadership Development | ILEAD
*We will communicate policy updates and changes in the Organization Insider, SALD Website, and CampusLINK homepage.
If you are unable to find a student organization to join you are more than welcome to start one of your own! Becoming a recognized student organization comes with many privileges including but not limited to:
- Reserve space on campus for meetings and activities
- Conduct approved fundraising projects on campus
- Participate in the fall and spring organization fairs
- Have a university mailbox, when available and the use of a mailing address at the University of Cincinnati
- Apply for funding through the University Funding Board (if eligible) for all campus projects and programs
- Apply for university awards
- Rent vehicles for organization travel
There are several requirements for becoming a registered student organization at UC. These requirements include:
- Constitution and Bylaws consistent with University Policies
- At least 10 matriculating University of Cincinnati student members
- 1 faculty or staff advisor
- Mission statement
- Complete CampusLINK application
- Present to SAB for approval
For more information about organization requirements, visit the Student Activities Board CampusLINK page!
*Searching for an advisor? Contact SAB to get a copy of the RSO Advisor Interest List!
Registration Period for New Organizations
New Student Organizations are able to submit an application at two different time periods during the academic year.
The New Org Application for fall 2020 will open on August 24 and close on October 5.
The applications process includes completing the New Organization Registration process on CampusLINK. To start this process, log in to CampusLINK and navigate to the Organizations tab at the top of your CampusLINK homepage. If new organization applications are being excepted at this time, you will see a button that says Register an organization on the left side of the page underneath the search options. The following requirements are needed to start a New Student Organization and will be submitted through the online process.
Clicking Register an organization will start your organization registration process.
Once Student Activities Board reviews the new organization application on CampusLINK, a member of the board will reach out to the president of the organization. This Student Activities Board member will serve as liaison for the potential new organization. The liaison will work with the group to refine their application, prepare to present to the board. At the SAB meeting where the new org will present, the board has the opportunity to Approve, Deny, or Table the new organization based on the aforementioned criteria and university policy.
R.E.S.E.T. stands for Registration Enrichment Support and Educational Training.
All registered student organizations are required to complete the RESET or re-registration process each year.
All Registered Student Organizations must complete RESET annually. RESET must be completed by the president of the RSO. Organizations that have not completed RESET in two years must apply as a new student organization.
Find more about the new organization process on the top of this webpage.
Club Sports and Fraternity & Sorority Life Organizations have different deadlines and requirements than the general RSO RESET process.
Stay tuned for information on FSLs RESET process.
Club Sports re-registration opens April 1, 2020 through May 15, 2020.
For questions regarding Club Sports re-registration requirements contact the program coordinator for club sports or the SALD main office 513-556-6115
RSOs have TWO options to complete RESET: April 1 - May 15 or August 1 - Septmeber 15.
The process will be accessible from 12:00 am on the day the phase starts and close at 11:59pm the day that it closes.
Organizations that have already transitioned to the president for fall 2020 should complete the RESET process during the Phase 1.
The application for submissions during this time frame will close May 15 at 11:59pm.
Once the application closes, organizations that have missed the deadline will need to submit during Phase 2.
Club Sports will also complete re-registration during this phase, but will NOT have the opportunity to make up missed registration during Phase 2.
Organizations that transition to a new president after May 15 should utilize this registration (this is only about 25% of RSOs).
RSOs that missed the May 15 deadline will have the chance to complete RESET at this time.
RESET is completed through CampusLINK by the incoming president for the upcoming academic year. If your organization transitions presidents more than one time a year, the president for the fall semester should be completing RESET.
The registration process does not need to be completed in one sitting, and can be resumed at anytime (prior to the deadline) by going to My Submissions > Organization Registrations.
- In order to re-register, you must be listed as the President of your RSO on CampusLINK
- Log into CampusLink and go to your organization’s page
- Click “Manage Organization”
- You should see a blue button that says “re-register this organization” click on it
- Complete all the steps that it prompts you to complete
- If you need assistance, or want a visual walk through please view this How To Tutorial
Upon receiving your submission, Student Activities Board will review your application is complete and compliant with RSO policies.
If your application is complete and compliant it will be approved and all updates made during the process will be reflected on your CampusLINK page.
Every Friday there will be an updated list of approved RSOs that can be found on SAB's Website.
It is common to get your application denied. This does not mean you cannot be an RSO for the year! When your application is denied, and SAB member will attach comments to your submission letting you know what changes are requested.
You do not need to start a new submission to make changes!
To make changes on a denied submission access the submision by going to My Submissions > Organization Registrations. From there, click on the denied submission and navigate to the part of the process that needs to be updated. Resubmit your application and SAB will review it again.
RSOs that do not complete the required changes after the September 15 deadline within 10 days of being asked to submit changes are not eligible to be a Registered Student Organization for that academic year.
If your organization fails to complete RESET by the Septmeber 15 deadline, you may fill out an appeal form on CampusLINK no later than September 30th at 11:59pm to be considered by Student Activities Board.
SAB will bring the appeal to the board for a vote at their next meeting and decide whether or not to honor the appeal.
Organizations will be notified of their appeal status within 48 hours of the board meeting. Organizations that are granted an appeal must complete RESET within 7 days of notification by the board.