Hire the Bearcat Bands

If you would like to have a pep band or drumline at your event, please review the following information then send a request to BearcatBands@ucmail.uc.edu.


Frequently Asked Questions

Deadlines

No later than...

  • Four weeks prior to your event: request must be received.
  • Two weeks prior to your event: all details must be mutually agreed upon.
  • One week prior to your event: no changes may be made and non-refundable appearance fee (minus the gift cards for the performing students) must be received.

Availability

The members of the Bearcat Bands are primarily undergraduate students enrolled in a variety of majors. Requests can only be fulfilled pending their availability.

Keep in mind that every request requires rehearsal and travel time plus the time actually performing.

During the summer, we generally cannot accommodate events but you are welcomed to still submit a request for consideration; it will likely require a higher individual student stipend. See "Appearance Fee" below.

Size

Approximately 25-30 students plus 1 or 2 staff members.

Drumline only requests will have approximately 8-16 students plus 1 or 2 staff members.

Full band requests are reviewed on a case-by-case basis and are only possible pending student availability, our other rehearsal/performance demands, and the discretion of the director.

Duration

Generally, pep bands will perform for between 15 and 30 minutes.

If a longer performance is desired, this must be discussed as part of your request; parts of the appearance fees will go up as a result (the required donation amount and individual student stipends).

Appearance fees cannot be prorated for requests lasting less than 15 minutes or for drumline-only performances.

Repertory

Performance music is generally limited to A) school songs Red and Black, Cheer Cincinnati, Give a Cheer, UC Alma Mater, B) cheers such as Down the Drive, and C) other miscellaneous "pep" selections currently in the band's rotation.

Uniform

UC polo shirt and shorts or long pants, depending on weather and formality of the event.

Appearances in full Marching Band uniform are reviewed on a case-by-case basis.

UC Departments

UC Departments receive a 25% discount on the base donation amount.


Appearance Fee

Formula for Determination

Fourfold formula:

$XYZ donation amount to the Bearcat Bands (determined by distance; see below) + cost of transportation + cost to feed the band + individual student stipends of $10 each = total appearance fee

Appearance fees are non-refundable.

The individual student stipends are most easily handled by providing gift cards to each participant upon their arrival to the performance site. These gift cards can be for a place we mutually agree upon in advance.

Donation Amount Calculation

  • One-Way Distance of 0 to 120 Miles
    • Base of $1,000
    • Add $20 for every mile away from UC Main Campus up to 60 miles
      • For example, if event is 5 miles from campus: $1,000 base + $20*5 miles = $1,100
    • Add $35 for every additional mile up to 90 miles
      • For example, if event is 65 miles from campus: $1,000 base + $20*60 miles + $35*5 miles = $2,375
    • Add $50 for every additional mile up to 120 miles
      • For example, if event is 95 miles from campus: $1,000 base + $20*60 miles + $35*30 miles + $50*5 miles = $3,500
  • Full Band at any distance
    • Contact the Band Office at BearcatBands@ucmail.uc.edu or 513-556-BAND (2263)
    • You may anticipate an appearance fee of at least $20,000 for the full band if performing relatively close to campus with sizable increases based on distance.