UC Goering Center news

The Families First Coronavirus Response Act expanded paid leave requirements: what employers need to

By Faith Whittaker

The Families First Coronavirus Response Act (FFCRA) went into effect on April 1, 2020 and will end on Dec. 31, 2020. The law requires almost all employers with fewer than 500 employees to provide “emergency paid sick leave” and expanded Family and Medical Leave for a “public health emergency,” which allows for certain employer tax credits. The law provides additional rights for employees and obligations for employers.

Who are covered employers?

The FFCRA applies to private employers with fewer than 500 employees and covered public employers. There are limited exceptions for employers with fewer than 50 employees for leave due to school closures or child care provider unavailability due to COVID-19, if doing so would jeopardize the viability of the small business as a going concern. Employers employing health care providers or emergency responders may elect to exclude those employees from this leave.

Who are eligible employees?

The Emergency Family and Medical Leave Expansion Act (EFMLEA) would be available to any employee employed for 30 calendar days and for the Emergency Paid Sick Leave Act (EPSLA), all employees qualify, regardless of their length of employment.

When can employees utilize EPSLA benefits?

The FFCRA provides emergency paid sick leave if the employee is unable to work (or telework) because the employee:

  1. Is subject to a federal, state or local quarantine or isolation order;
  2. Has been advised by a health care provider to self-quarantine;
  3. Is experiencing symptoms of COVID-19 and is seeking a diagnosis;
  4. Is caring for an individual covered by (1) or (2) above;
  5. Is caring for a son or daughter whose school or place of care is closed or whose child care provider is unavailable due to COVID-19 precautions; or
  6. Is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services.

What are the EPSLA benefits?

Full-time employees are entitled to 80 hours of emergency paid sick leave, capped at $511 per day ($5,110 total) when the employee is absent for eligible reasons related to his/her own circumstances or capped at $200 per day ($2,000 total) for reasons related to eligible care for another person. Part-time employees are entitled to receive a proportionately similar amount of leave based on their average hours worked in a two-week period.

What events trigger EFMLEA?

The EFMLEA covers eligible employees who must care for a minor child because of a COVID-19-related school closure or childcare provider loss if the employee is unable to work from home or telework. Employees who become ill with COVID-19, or are caring for family members who have COVID-19, may still be covered by the FMLA original unpaid “serious health condition” provision.

Is EFMLEA leave paid?

The first 10 days of leave are unpaid. For the final 10 weeks, employees receive up to two-thirds (2/3) of their regular rate of pay, with payments capped at $200 per day and $10,000 in the aggregate ($12,000 in the aggregate if emergency paid sick leave is utilized).

Is an employee eligible for leave if he/she is furloughed?

If an employee is furloughed, he/she does not qualify for EPSLA or EFMLEA benefits, but he/she may be eligible for unemployment insurance benefits.

Are employees eligible for leave if the employer closes a worksite?

If an employer closes a worksite due to lack of business or because it is required to pursuant to a local, state, or federal directive, the employees are not entitled to FFCRA paid leave benefits. The employee may be eligible for unemployment insurance benefits.

Are there other obligations in implementing these benefits?

The FFCRA mandates certain notice and record keeping requirements for covered employers. The FFCRA also prohibits employers from disciplining, discharging or otherwise discriminating against any employee who takes leave under the FFCRA and files a complaint or institutes a proceeding under or related to the FFCRA.

This article provides a very high-level summary of the FFCRA, EPSLA and EFMLEA and is not inclusive of all aspects of the law relating to employers. Please consult an employment attorney for more information and specific implementation of this leave.

Faith Whittaker is a Partner and Employment Practices Group Chair for Dinsmore. Faith can be reached at 513-977-8491 or faith.whittaker@dinsmore.com

Dinsmore is a Goering Center corporate partner, and the Goering Center is sharing this content as part of its monthly newsletter, which features corporate partner articles.

About the Goering Center for Family & Private Business
Established in 1989, the Goering Center serves more than 400 member companies, making it North America’s largest university-based educational non-profit center for family and private businesses. The Center’s mission is to nurture and educate family and private businesses to drive a vibrant economy. Affiliation with the Carl H. Lindner College of Business at the University of Cincinnati provides access to a vast resource of business programing and expertise. Goering Center members receive real-world insights that enlighten, strengthen and prolong family and private business success. For more information on the Center, participation and membership visit goering.uc.edu.