Policies & Procedures

The following immunizations are required for all incoming undergraduate, graduate and professional students attending main campus (West and/or Medical), UC Blue Ash, and UC Clermont.

• Hepatitis B (3 dose) or HEPLISAV-B (2 dose) (or titer showing evidence of immunity)
• Measles, Mumps, Rubella (MMR) - 2 doses (or titer showing evidence of immunity)
• Meningitis A if currently 16 to 21 years of age (one dose given on or after age 16)
• Tetanus, Diphtheria, Pertussis (Tdap) – one adult booster given in the past 10 years
• Varicella (Chickenpox) - 2 doses (or titer showing evidence of immunity, or history of disease)

For detailed information on each specific immunization requirement and how to submit immunization records, visit University Health Services.

Each student must complete a brief tuberculosis [TB] screening questionnaire.

Rooms may be entered by the staff without notice as needed if there is imminent threat of harm to people or property or a substantial disruption to the community (such as a loud stereo left playing). In these cases, staff members leave a note explaining their presence. Our maintenance staff also enters rooms where repairs have been requested via a “work order” at the front desk.

Rooms are entered monthly by technical staff from Public Safety for fire safety inspections and equipment tests, in accordance with local ordinances. Otherwise, we give advance notice, generally at least 48 hours, of room entry.

Residents are responsible to open their door upon request of the staff in cases related to enforcing University policies such as but not limited to quiet hours. Rooms are entered over each break period for health and safety inspection and to assure the readiness of any vacancy for new arrivals.

You may cancel your Housing Agreement by providing University Housing a written notice via mail, fax or email by the dates and under the conditions identified in your Housing Agreement. Written notice must include your full name and your Student ID number. It must also indicate whether you will still be attending UC.

Although all residents are expected to fulfill the terms of the Housing Agreement for the full academic year or the portion remaining at the time of assignment, University Housing realizes unforeseen circumstances may prevent a student from fulfilling the Agreement. University Housing will work individually with you if such circumstances occur. Petitions to be released from the Housing Agreement must be received by University Housing as outlined in the Terms and Conditions to be considered for the spring semester. Any early release from the Housing Agreement results in a forfeiture of the application fee.

Complete a Petition for Release in the housing application portal.

You should be prepared to document and then to discuss in specific terms the reason(s) you are unable to fulfill your contractual responsibilities.

All petitions must be received by the appropriate deadline, as indicated in your Housing Agreement. After the deadline, only those petitions submitted for the next term or for a condition that has occurred since the deadline will be considered for release.

You may terminate your contract for subsequent terms without cause upon payment of a termination fee of 50% of room price for each term remaining in your agreement and forfeiture of your application fee.

The University of Cincinnati does not discriminate on the basis of disability, race, color, religion,national origin, ancestry, medical condition, genetic information, marital status, sex, age, sexual orientation, veteran status or gender identity and expression in its programs and activities.

The university does not tolerate discrimination, harassment, or retaliation on these bases and takes steps to ensure that students, employees, and third parties are not subject to a hostile environment in university programs or activities.

The university responds promptly and effectively to allegations of discrimination, harassment and retaliation. It promptly conducts investigations and takes appropriate action, including disciplinary action, against individuals found to have violated its policies, as well as provides appropriate remedies to complainants and the campus community. The university takes immediate action to end a hostile environment if one has been created, prevent its recurrence, and remedy the effects of any hostile environment on affected members of the campus community.

UC is committed to the ideal of universal web accessibility and strives to provide an accessible Web presence that enables all university community members and visitors full access to information provided on its websites. Every effort has been made to make these pages as accessible as possible in accordance with the applicable guidelines.

UC strives to provide a safe environment for its students, which requires that we ALL work together to help ensure that UC’s residence halls and other buildings are as safe as possible. Campus safety is a community responsibility. Please help UC keep our residence halls safe by handling your personal electronic devices with care and in accordance with their user manual to avoid risk of fire.

Additionally, you may not store electronic transportation devices, “homemade” battery powered or electronic devices, and any other flammable devices in the residence halls. As always, please continue to be mindful of the safety of others, as well as yourselves. Failure to uphold your obligations may result in disciplinary proceedings pursuant to the Student Code of Conduct.

Please contact the Office of Accessibility Resources if you require the use of a prohibited item in the residence hall to accommodate a disability.

If you have any questions about whether a device is permissible in the residence halls, please contact Resident Education and Development at 556-6476.

The only flyers, posters, or advertisements permitted in residential communities are those produced and/or distributed by University Housing. Affiliated University offices and registered student organizations [RSO] wishing to advertise in the residential communities must seek approval. Postings from unregistered student organizations or outside entities are not permitted. Unapproved postings found in residential communities will be removed. 

Affiliated offices and registered student organizations should keep the following in mind when submitting materials for approval: 

• University Housing staff will post approved flyers. RSOs and affiliated offices may not post them themselves. 
• All postings must bear the name of the RSO or affiliated office.  
• Postings may not contain advertisements for alcohol or other drugs, or the solicitation of for-profit goods or services (exceptions may be made for charitable activities). Additionally, postings may not violate established University Board Rules or policies including but not limited to the Student Code of Conduct (UC Board Rule 40-5-05), the Guide to University Living, and the policy on student organizations (UC Board Rule 40-3-01). 
• Postings are required to be 8.5” x 11”.  Special approval may be sought for different sizes. 
• Postings are not permitted in some University-leased residential communities. 
• Approved flyers are the only source of advertising within the residential communities. 
• University Housing makes no guarantees as to when flyers will be posted. Requestors should seek approval 3 weeks prior to their event date or deadline. 
• University Housing does not provide printing services.  It is the responsibility of the RSO or affiliated office to provide copies of their flyers once approved. 

Posting Approval Process 

• Email a copy of your flyer to resedev@ucmail.uc.edu. Please allow 2-3 business days for a response. 
• When emailing for approval, include the following: contact person, telephone number, registered student organization name, and to which communities the flyers should be distributed. 
• Once approval is granted, University Housing will recommend how many copies are needed based on the request.  The requestor should deliver the printed flyers to the University Housing Office in Marian Spencer Hall.