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Box@UC migrates to OneDrive

A copy of your files will remain in your Box account in read-only mode until the end of Fall semester.

Box logo with an arrow to OneDrive Logo

The University of Cincinnati's cloud storage transition from Box at UC to Microsoft OneDrive is currently underway. OneDrive—part of the Microsoft Office 365 suite of technology tools—allows students, faculty, and staff to securely store, share, manage and access files online anytime, anywhere, from any device.

The migration of content in more than 12,000 active Box at UC accounts began Aug. 16. Account owners will receive a daily status update and an official notice of completion via email from office365project@uc.edu.

What will happen to my Box files?

During the migration, all current Box files and folder structures will be copied to your OneDrive account and saved in a new folder named Imported from Box. This process also copies over your sharing settings, so any UC student, faculty or staff member who has access to your Box files today will continue to have access to the same files in OneDrive. 

Please note, however, that this does not include external collaborators, those not on UC's Office 365 system. Files shared with individuals outside of UC will need to be re-shared after migration.

A copy of your files will remain in your Box account, in read-only mode, so you can still access your files after the move. Your Box account will remain available until the end of fall semester; any links to your read-only Box documents will continue to work during that time.

What to expect during the migration

Until you receive email notice of completion, do not use your Imported from Box folder.

The migration process copies your content from Box into a new folder in your OneDrive account called Imported from Box. Even though you can see your Imported from Box folder in OneDrive during the migration process, please do not move any files or folders. Doing so will disrupt the process and stop your content from successfully migrating to OneDrive.

You will have read-only access to your Box at UC account.

During the content migration, your Box at UC account will be put into read-only mode, and your files will no longer sync if you try to make changes to your Box at UC files. While in read-only mode, you can view, open, and download your files; however, if you need to make any edits, or re-name any files, you must download and save them locally to your computer or your OneDrive account. Keep track of any documents you change during the migration period so you can upload the latest version to your OneDrive account when your migration is complete.

Access to Shared files will take time to complete.

Files in Box at UC that you share with others or that others share with you may not be available until all Box at UC accounts complete the migration to OneDrive. You can still access the shared files in Box during the migration to OneDrive. For more information on the differences between how Box and OneDrive manage shared files, visit the Quick Start Guide – Switch From Box section of the Box at UC - OneDrive Migration Tips knowledge base article.

Technical help.

Contact your college or department’s IT support staff or submit a ticket to the IT@UC Service Desk online for help during and after the Box-to-OneDrive migration.

Everyone at the university can use OneDrive.

All current students, faculty, and staff members get access to OneDrive via their Microsoft Office 365 account. Visit the OneDrive article in the IT@UC Knowledge Base to set up your OneDrive account. The Staff Success Center offers free Microsoft Office 365 trainings to UC faculty, staff, and student employees. Select one of the following links, and sign-in to SuccessFactors Learning. (NOTE: The recommended browser for SuccessFactors is Mozilla Firefox.)

Online training for OneDrive and Teams is also available through Lynda.com:

  • OneDrive for Business Essential Training
  • Microsoft Teams Essential Training

For questions about Microsoft Office 365 training, email the Staff Success Center.