Email Signature
Any email generated from a uc.edu address is considered official university communication, and the appearance of signature formatting should present a professional tone while remaining accessible. To achieve those goals, faculty and staff are encouraged to follow the guidelines below.
Your UC email signature should:
- Present a professional, united face to all audiences
- Adhere to branding guidelines and accessibility standards
- Signify official affiliation with the University of Cincinnati
DO:
- Bold your name
- Italicize Next Lives Here
- Set all other lines in regular
- Use Arial, 10 pt
- Use black only, either a default black or Bearcat Black (#333333, RGB (51, 51, 51))
DO NOT:
- Add additional font styling to your signature. Only your name should be bold and only next lives here should be italic. All other text should be regular.
- Use any font other than Arial
- Use red or any color other than black or Bearcat Black
- Include a logo or lockup
- Include personal URLs or social links
- Include icons
- Include images or graphics
- Include quotes
- Include any tagline other than next lives here
You are welcome to use the email signature generator on our resources page to create your brand-compliant signature.
Email Footer Disclaimers
There may be cases where it is necessary and appropriate to include disclaimers below your email signature. These include, but are not limited to:
To communicate and protect the confidential nature of the email
To communicate that the email may be privileged
To assert a copyright in the email contents
To disclaim liability for viruses transmitted by the email
To communicate a nondiscrimination policy or other relevant policy
Only divisional/departmental leadership can determine the necessity and appropriateness of including disclaimers in email signatures. When it is deemed necessary and appropriate by your departmental/divisional leadership, the disclaimers should be included at the bottom of your email signature using default settings.