Campus Events/Meeting Fall 2020

The University published the Return to Campus Guide on July 1, which included guidelines that apply to campus events. Events/Meetings should be held virtually when possible. 

With priority given to the health and safety of event attendees, several guidelines established by ODH and CDC, including those listed below have been adopted by the university and will apply to campus events:

  • 10 person gathering limit
  • Facial coverings
  • Social distance requirements
  • Hand sanitizer

In addition, the following guidelines are in place

The Centrally-Scheduled Classrooms listed below are scheduled by CES during non-academic periods.  Contact the respective college dean’s office for information on reserving classrooms not listed below.

Centrally-Scheduled Classrooms are reserved on a per semester basis. Generally, reservations can be made two weeks prior to the start of the semester, but not before the Registrar’s office has loaded all classes into spaces.

Dates for Scheduling

Starting date, by 2020-2021 academic semester, that Centrally-Scheduled classrooms may be reserved
Semester Beginning date for scheduling
Fall 2020 After August 11, 2020
Spring 2021 After December 14, 2020
Summer 2021 After May 3, 2021

Centrally-Scheduled Classrooms & Buildings

Expand the list below to view all reservable classrooms. Read the process and policy information below the list to prepare for your event.

Most classrooms on campus are equipped with media in the room. Media for each room is listed here. Use your UC Central Login to view photos and the media list for each room.   

If you need to rent equipment, contact Electronic Classroom Support Services (ECSS) at or by calling 513-556-1977.

Classroom List

Room numbers available to reserve, grouped by building name, and the building code in 25Live scheduling software.
Building Name Name in 25Live Room Numbers
60 West Charlton 60WCHARL 115, 119, 120, 135, 140, 215, 220, 227, 240, 250, 270, 273, 277
2925 Campus Green Drive
2925CGD 107, 108, 109, 110, 111, 214, 215, 216, 217, 218, 219, 220, 221
Baldwin Hall BALDWIN 544, 641, 643, 645, 648, 649, 660, 661, 741, 749, 750, 755, 757, 760, 764
Blegen Library BLEGEN 214, 219, 308
Braunstein Hall BRAUNSTN 201, 300, 301, 309, 312, 316, 324, 325, 326, 426
Calhoun Garage CALHONGR P1100B, P1100D, P1100F
Campus Recreation Center RECCENTR 3200, 3210, 3220, 3230, 3240, 3250
Clifton Court North CLIFCRTN N22
Clifton Court South CLIFCRTS S01, S04, S05, S10
Crosley Tower CROSLEY 113, 300, 601, 801
Dyer Hall DYER 350
Edwards Hall EDWARDS 6120, 6126, 6130, 6132, 6134, 6142, 6144, 7120, 7124, 7136
French West FRENCH-W 2109, 2225, 4622
Lindner Center LNDNRCTR 450, 850
Lindner Hall LINDHALL 0040, 0060, 1140, 1215
McMicken Hall MCMICKEN 26, 27, 43, 46, 47, 53,  127, 205, 211, 221, 250, 252, 253, 255, 256, 323, 324, 354, 368
Old Chemistry Building OLDCHEM 525, 527, 530, 531, 532, 601, 602, 605, 623, 702, 704, 708, 724, 801, 804, 835
Rhodes Hall RHODES 509
Rieveschl Hall RIEVSCHL 422A, 422B, 422C, 422D, 422E, 422F, 423A, 423B, 423C, 502, 615B, 616A, 616B, 616D
Swift Hall SWIFT 500, 508, 516, 519, 520, 608, 616, 619, 620, 716, 719, 720, 800, 808, 809, 816, 819, 820
Teachers College TEACHERS 138, 140, 425, 533, 537, 540, 625, 633
Turner Hall TURNER 101
Zimmer Hall ZIMMER 302, 305, 308, 309, 310, 311, 312, 400,  413, 414


Please contact Public Safety at 513-556-4923 to determine if security is necessary for your event. If Public Safety determines that security will be required for your event, you will receive an email advising you of the approximate cost and number of officers to expect. Account information will be requested before the event, but will not be processed until after the event so an exact total can be determined. Request a cost estimate for security

Locked Classrooms

Public Safety is NOT responsible for opening classrooms rooms for an event unless an officer is assigned to the event. Public Safety’s responsibility is to insure that the exterior building doors leading to the classrooms are open; you will need to make other arrangements to open the classroom door. If you are faculty/staff, you can bring your ID to the Keys & Badges office and get a general classroom key.

The other option to unlock classrooms is to call on the day of your event, 513-556-1111 [non-emergency], to request the door be unlocked. As long as you have a copy of the scheduled event, the officer should unlock the door for you. Note that the response time can vary depending on other emergency and non-emergency requests ahead of yours. Unlocking classroom doors is a very low priority for the officers. You or the event holder must have the confirmation from Conference & Event Services with him/her to have the door unlocked.


Students must supply their own tables inside or outside of the classroom. If you do not have access to tables, you can rent tables, chairs and other items Conference & Event Services (CES).  If we are unable to rent, you can rent from a commercial rental company.

Classroom Food / Beverage Policy

The University of Cincinnati has a policy of no food or drink in labs and classrooms. In labs, lab monitors enforce the policy. The policy is in the student handbook as well. Food at events must be placed outside the classroom, and it is your responsibility to notify our office so this detail can be noted in the event reservation.

The sponsoring organization is responsible for cleaning up, so that the next use of the classroom is free from debris and trash. Organizations that fail to clean up are responsible for cleaning charges.

Classroom Rental Rates

The cost for using a classroom for your event depends on its type. Review the definitions of the event types to determine your cost. Programs scheduled outside of standard building hours will be assessed an hourly fee. Building hours change per academic schedule.

Rental rates for classroom spaces by occupancy or type, and by type of event as described on the link to Event Policies above
Room capacity University Event Rate UC Co-Sponsored Event Rate Non-University Event Rate
Classroom for less than 100 $150 $225
Classroom for more than 100
$250 $325 $500