Campus Events/Meeting Fall 2020 - Spring 2021
The University published the Return to Campus Guide on July 1, which included guidelines that apply to campus events. Events/Meetings should be held virtually when possible.
With priority given to the health and safety of event attendees, several guidelines established by ODH and CDC, including those listed below have been adopted by the university and will apply to campus events:
- 10 person gathering limit
- Facial coverings
- Social distance requirements
- Hand sanitizer
In addition, the following guidelines are in place
- External groups or vendors, including food trucks, will not be permitted for campus events.
- Beginning March 1, promotional tabling will be permitted inside TUC and outdoors for registered student organizations, following these guidelines.
- Additional updates & guidelines for Events/Meetings
The Centrally-Scheduled Classrooms listed below are scheduled by CES during non-academic periods. Contact the respective college dean’s office for information on reserving classrooms not listed below.
Centrally-Scheduled Classrooms are reserved on a per semester basis. Generally, reservations can be made two weeks prior to the start of the semester, but not before the Registrar’s office has loaded all classes into spaces.
Dates for Scheduling
|Semester||Beginning date for scheduling
|Fall 2020||After August 11, 2020|
|Spring 2021||After December 14, 2020|
|Summer 2021||After May 3, 2021|
Centrally-Scheduled Classrooms & Buildings
Expand the list below to view all reservable classrooms. Read the process and policy information below the list to prepare for your event.
|Building Name||Name in 25Live||Room Numbers|
|60 West Charlton||60WCHARL||115, 119, 120, 135, 140, 215, 220, 227, 240, 250, 270, 273, 277|
|2925 Campus Green Drive
||2925CGD||107, 108, 109, 110, 111, 214, 215, 216, 217, 218, 219, 220, 221|
|Baldwin Hall||BALDWIN||544, 641, 643, 645, 648, 649, 660, 661, 741, 749, 750, 755, 757, 760, 764|
|Blegen Library||BLEGEN||214, 219, 308|
|Braunstein Hall||BRAUNSTN||201, 300, 301, 309, 312, 316, 324, 325, 326, 426|
|Calhoun Garage||CALHONGR||P1100B, P1100D, P1100F|
|Campus Recreation Center||RECCENTR||3200, 3210, 3220, 3230, 3240, 3250|
|Clifton Court North||CLIFCRTN||N22|
|Clifton Court South||CLIFCRTS||S01, S04, S05, S10|
|Crosley Tower||CROSLEY||113, 300, 601, 801|
|Edwards Hall||EDWARDS||6120, 6126, 6130, 6132, 6134, 6142, 6144, 7120, 7124, 7136|
|French West||FRENCH-W||2109, 2225, 4622|
|Lindner Center||LNDNRCTR||450, 850|
|Lindner Hall||LINDHALL||0040, 0060, 1140, 1215|
|McMicken Hall||MCMICKEN||26, 27, 43, 46, 47, 53, 127, 205, 211, 221, 250, 252, 253, 255, 256, 323, 324, 354, 368|
|Old Chemistry Building||OLDCHEM||525, 527, 530, 531, 532, 601, 602, 605, 623, 702, 704, 708, 724, 801, 804, 835|
|Rieveschl Hall||RIEVSCHL||422A, 422B, 422C, 422D, 422E, 422F, 423A, 423B, 423C, 502, 615B, 616A, 616B, 616D|
|Swift Hall||SWIFT||500, 508, 516, 519, 520, 608, 616, 619, 620, 716, 719, 720, 800, 808, 809, 816, 819, 820|
|Teachers College||TEACHERS||138, 140, 425, 533, 537, 540, 625, 633|
|Zimmer Hall||ZIMMER||302, 305, 308, 309, 310, 311, 312, 400, 413, 414|
Most classrooms on campus are equipped with Media in the room. See the the Electronic Classrooms site to discover which rooms on campus are eClassrooms - registrar scheduled classrooms equipped with audiovisual control presentation systems. The program presenter will need a UC 6 + 2 to log into the classroom computer. A VGA cable is also supplied, for use of a personal computer. Students may borrow equiptment from the Langsum Library.
If you plan to use the audiovisual in Zimmer Auditorium, you must notify Electronic Classroom Support Services (ECSS) at email@example.com or by calling 513-556-1977 at least 2 weeks prior to the event.
Please contact Public Safety at 513-556-4923 to determine if security is necessary for your event. If Public Safety determines that security will be required for your event, you will receive an email advising you of the approximate cost and number of officers to expect. Account information will be requested before the event, but will not be processed until after the event so an exact total can be determined. Request a cost estimate for security.
Public Safety is NOT responsible for opening classrooms rooms for an event unless an officer is assigned to the event. Public Safety’s responsibility is to insure that the exterior building doors leading to the classrooms are open; you will need to make other arrangements to open the classroom door. If you are faculty/staff, you can bring your ID to the Keys & Badges office and get a general classroom key.
The other option to unlock classrooms is to call on the day of your event, 513-556-1111 [non-emergency], to request the door be unlocked. As long as you have a copy of the scheduled event, the officer should unlock the door for you. Note that the response time can vary depending on other emergency and non-emergency requests ahead of yours. Unlocking classroom doors is a very low priority for the officers. You or the event holder must have the confirmation from Conference & Event Services with him/her to have the door unlocked.
Students must supply their own tables inside or outside of the classroom. If you do not have access to tables, you can rent tables, chairs and other items Conference & Event Services (CES). If we are unable to rent, you can rent from a commercial rental company.
Classroom Food / Beverage Policy
The University of Cincinnati has a policy of no food or drink in labs and classrooms. In labs, lab monitors enforce the policy. The policy is in the student handbook as well. Food at events must be placed outside the classroom, and it is your responsibility to notify our office so this detail can be noted in the event reservation.
The sponsoring organization is responsible for cleaning up, so that the next use of the classroom is free from debris and trash. Organizations that fail to clean up are responsible for cleaning charges.
Classroom Rental Rates
The cost for using a classroom for your event depends on its type. Review the definitions of the event types to determine your cost. Programs scheduled outside of standard building hours will be assessed an hourly fee. Building hours change per academic schedule.
|Room capacity||University Event Rate||UC Co-Sponsored Event Rate||Non-University Event Rate|
|Classroom for less than 100||$150||$225
|Classroom for more than 100