Summer Conferences & Camps

The University of Cincinnati is located in Uptown Cincinnati, Ohio. UC offers a convenient and affordable summer lifestyle - all in a vibrant urban setting. We offer overnight accommodation for Summer Conferences, Camps, and visiting faculty/staff.

Conference & Event Services works jointly with Housing, Dining Services, and Residence Life to assist with all your summer conferencing needs. Our professional conference staff will arrange housing, dining services, parking and Recreation Center access for your group. We are also glad to help with arrangements for the use of other campus facilities and services.

First check-in date: Monday, May 20, 2024
Last check-out date: Saturday, August 3, 2024

• Residential Hall availability varies per calendar year.
• If you make a specific hall request, every effort is made to accommodate the needs of your group.
• Conference Assistants are hired to support Summer Conferences, and live in the hall. They are resources for your chaperones and guests and will respond to safety issues and requests in the hall. They assist with check in and check out processes.
• Swipe cards are programmed with hall access and meals that have been pre-ordered and are provided to guests at check-in.
• Room door keys are provided to each pre-registered guest in a room.
• Personal toiletries are not supplied in the halls. There are two convenience stores on campus if your guests forget to pack something.
• Conference Staff is on hand to assist guests during their stay.

• Parking Pass is available on campus, with unlimited in-and-out privileges to one garage for the duration of your pass.
  
• The Campus Recreation Center provides special per person for groups over 18 years of age. For groups with Minors, please reach out to Campus Rec Center directly.
• Damages to rooms and to public areas in the hall will be documented and assessed to the program sponsoring the group.
• Lost keys will be documented and assessed to the entity that registers and pays for the room. 
• A 10% Service Fee will be added to the final invoice for External Groups
• Cancellation fees will be assessed.   

• Food rates are typically determined in spring in accordance to the contract with the university's food service vendor.
• Group meal reservations are made through the Conference & Event Services office.
• Group participants receive meal cards that are pre-loaded with the meals ordered per week. Large groups (100+) can receive a group meal card instead of the individual meal cards. Cards are presented at the dining center register to gain access.
• The sponsoring entity is billed for the guaranteed meals and any additional meals above the guarantee.
• Catering service for banquets, picnics, and meetings can be coordinated with Classic Fare Catering.
• Non-service days/hours are available upon request only. Additional fees will apply. Contact Conference & Services for a quote.
• The dining center will offer limited service on Memorial Day & July 4.
• Individuals can purchase any meal at the register with cash or credit card. In addition, Tangeman University Center has a food court with quick options available during the day. 
• For long term guests, we offer a Campus Dining Pass.  

• Groups hosting a roster of overnight guests will be invoiced at the end of the program. Expenses may include: Beds, Parking, Meals, Linens, Recreation Center, etc.
• CES can create an online registration website, where the guest pays for individual housing via credit card, prior to arrival. Contact CES for a quote.
  
• There is a set-up fee ($200) charged to the organizer for this option, as well as per-person fees billed to the program organizer after the program has ended. 
• A program director will be assigned to your organizer to assist with building the website and supplying reports to the organizer and communications to the guest.  

• Program sponsors are to review university and residence hall rules with guests. UC programs can find these guides online. 
• In the summer no overnight visitors are permitted. Occupants are sponsored and are known to the hall staff; visitors are not. The group sponsor will be notified if this situation arises. 
• Guests are permitted in lobby areas only and need to be met by current occupant if they go further into the hall. All guests, including parents, must be escorted by occupants to gain access inside the hall. Use the front desk to drop of items or leave messages if the person you are trying to visit is unavailable to meet.

• The offices of University Housing and Food Services will provide sufficient staff in halls to manage check-in and check-out procedures. 
• Conference Assistants (CA) will staff the front hall desk. 
• CAs provide instructional signage inside the building. 
• CAs and other hall staff will be trained and ready to assist with emergencies.  
• We take our role seriously when considering safety inside the hall. Therefore, hall staff are trained to ask questions of people identifying themselves as guests, even parents. Staff have authority to restrict access inside the hall.